GSA's Partner in the Federal Surplus Personal Property Program: What State Agencies for Surplus Property

1. GSA's Partner in the Federal Surplus Personal Property Program: What State Agencies for Surplus Property Can Do for You! Scott E. Pepperman Executive Director National Association of State Agencies for Surplus Property www.nasasp.org Other Agency Logo

2. Would You Like To Know a Secret???

3. The Federal Surplus Property Program • History • Federal Administrative and Services Act of 1949, as amended • P.L. 94-519 (1976) • Stewart B. McKinney Act (1986) • P.L. 105-50 (1997) • Title 40, Section 549 (2008)

4. Federal Surplus is defined as… • All personal property and equipment of the federal government and military branches, once no longer needed by the government, including: • Obsolete items • Items used to full life expectancy • Items that must be replaced for safety or economic reasons

5. GSA Screening Cycles(… where SASPs fall in the cycle) Internal Agency Redistribution GSA Cycle Federal Utilization Donation Cycle Public Auction State Agency for Surplus --State Government --Local Governments Towns, cities, villages Schools, police, fire -- Not-For-Profit Entities Shelters, etc Within Federal Agencies --Dept. of Defense --Law Enforcement --Fire Fighters Between Federal Agencies --Social Security Admin --F.B.I. --Small Business Admin --others

6. What is a SASP? State Agencies for Surplus Property (SASPs) are governed by the rules, policies and programs promulgated by the… U.S. General Services Administration (GSA) SASP MISSION: “For the public good…to Donate surplus federal property to eligible organizations in a fair and equitable manner.” * Responsibilities (Eligibility, Compliance, Accountability, Security)

7. What is a Donee? • Any tax-supported government or public agency established by or pursuant to state law qualify under this criteria generally referring to : • Departments / divisions of state, county, township, city, public schools, and other local governmental units. This includes, but is not limited to: • Police • Fire • Emergency service and disaster agencies

8. Other Eligible Organizationsfor Surplus Property… • Programs for homeless • - Non-profit tax-exempt organizations providing • Food • Shelter • or, support services to the homeles • Such organizations may include : • Homeless shelters & half-way houses • soup kitchens • Food banks

9. And…Non-Profit Programs such as…for the Elderly • State, local government agencies and non-profit organizations or institutions providing services to senior citizens via funds provided under the Older Americans Act of 1965, Title IV or XX of the Social Security Act or under the Economic Opportunity Act which include the following: • adult day care facilities • senior transport services • and, multi-purpose senior centers

10. …any Non-Profit, Tax-Exempt Health or Educational Entities • Non-profit educational and public health activities exempt from taxation under Section 501(c)(3) of the Federal Internal Revenue Code. • The property must be used to aid education or public health directly or through research. This includes, but is not limited to: • medical institutions, hospitals, health centers • clinics, drug abuse treatment centers • schools, colleges and universities • schools for the mentally and physically disabled • child care centers • educational radio and television stations • museums and libraries

11. Transfer of Federal Surplus Property toParticipants in theSmall Business Administration’s 8(a) Program

12. Where do eligible organizations find Federal Surplus? • Warehouses (SASP) • Direct Allocations (Federal Warehouse) • Electronic Screening

13. What types of property are available to eligible donees? • Not real property • Anything Uncle Same uses . . . • Useful and Unusual • Frozen Fish ???

14. NASASP provides Accountability Property must be acquired for program purposes. Personal use or use outside the State is strictly prohibited. Property must be placed into use within 12 months of receipt and used for a period of 12 months thereafter (18 months for passenger vehicles and property with a value in excess of $5,000). Property not utilized in accordance with this requirement must be reported back to the SASP for transfer or other disposition. Cannibalization of an item or secondary use of an item for purposes other than its original intended use may be approved at the time of donation. During the 12- or 18-month use period, the Donee may not sell, trade, lease, lend, bail, encumber, or otherwise dispose of such property without the prior written approval of GSA or state SASP. The fraudulent acquisition, use, or sub-sequent unauthorized disposal of property shall be subject to criminal prosecution and penalty. Periodic on-site visits are conducted to ensure program compliance. Civil Rights

15. Are There Costs Involved For The Federal Government Donee??? • Federal Government Cost • Donee Cost (Service Charge) - Minimal - Necessary - Taxpayer Benefit

16. The National Association of State Agencies for Surplus Property • Who is NASASP ??? • History of NASASP??? • What does NASASP Do???

17. National Association of State Agencies for Surplus Property WHY is there a NASASP, Inc.? • TO protect, promote and enhance the federal surplus property program, • TO speak to the federal government with one voice; and • TO provide a conduit and centralized network to all state and federal agencies for the disposition of personal property.

18. National Association of State Agencies for Surplus Property "Pro Bono Publico"- This Latin phrase is found on the insignia of the National Association of State Agencies for Surplus Property (NASASP, Inc.). Literally… it means "for the public good.” Expanded meanings include "for the public good for the welfare of the whole." That’s the mission of the State Agencies for Surplus Property (SASPs) that make up NASASP, Inc.

19. What else can NASASP do for your Federal agency? Assist with Disaster Relief Efforts – Networking, Transportation, Accountability Expedited Screening – Reduce Costs State Managed Property Centers – Reduce Space Reuse is Recycling – Reduce Carbon Footprint

20. What can NASASP do for your agency? Assist with Disaster Relief Efforts BEFORETHE DISASTER OCCURS… Collect and warehouse necessary basic supplies… equipment, water, cots, clothing, etc.

21. What can NASASP do for your agency? Assist with Disaster Relief Efforts DURINGTHE DISASTER… Provide coordination, packaging and shipment of life-saving basic equipment and property.

22. What can NASASP do for your agency? Assist with Disaster Relief Efforts AFTERTHE DISASTER… • Aid in distribution and communication with emergency response units. • Provide an immediate shelter or transition area of Property and/or Personnel.

23. What can NASASP do for your agency? Expedited Screening • Allows your federal agency to remove and transfer personal property quickly • Must be approved by GSA • No cost to your agency • Global Commerce Solutions (DOL)

24. What can NASASP do for your agency? Offer State-Managed Property Centers • SASPs enter into agreements with federal agencies--with GSA approval--to serve as Property Holding Centers • Federal property is made available at SASP warehouse for screening • Benefit to federal agency is ability to quickly remove property with minimal expense.

25. What Can NASASP Do For Your Agency? • Reuse is Recycling (Federal Tax Dollars) • E.O. 13423 – Strengthen Federal Environmental, Energy and Transportation Management • Electronics – Yes!!!

26. The Future of NASASP. . . • NPMA (Federal Property SIG; State and Local Government SIG; Excess Property Disposal SIG * ASTM (Committee E53) * ISO (American Tag)

27. … Contact your state SASP and see how we can save your agency time and money by disposing of your federal property! www.nasasp.org

28. QUESTIONS? Scott E. Pepperman Executive Director NASASP National Association of State Agencies for Surplus Property, Inc. 5 Briarwood Court Mechanicsburg, Pennsylvania 17050 Telephone No. : 717-389-5100 E-mail: nasaspexecdir@aol.com Web site: www.nasasp.org