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Onboarding – Effectiveness in Role Sector Navigator Orientation Linda Zorn June 2013

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE. Onboarding – Effectiveness in Role Sector Navigator Orientation Linda Zorn June 2013. Administrative Fixes. Empower Regions. Rethink Funding. Phase 1: Doing What MATTERS for Jobs & Economy Framework

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Onboarding – Effectiveness in Role Sector Navigator Orientation Linda Zorn June 2013

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  1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Onboarding – Effectiveness in Role Sector Navigator Orientation Linda Zorn June 2013

  2. Administrative Fixes Empower Regions Rethink Funding • Phase 1: Doing What MATTERS for Jobs & Economy Framework • Target incentive investment (EWD, SB70, Perkins 1B) • Sector • Region • Technical Assistance • Braided RFA • Common accountability metrics • Phase 2: Moving the Needle • Phase 3: Scaling Excellence California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

  3. Organizational Chart California Community Colleges Chancellor’s Office Brice Harris Chancellor Erik Skinner Deputy Vice Chancellor Programs Steve Bruckman Exec Vice Chancellor & General Counsel • Accounting • Legal • Business Svcs • Contract/Grants Administration • Board of Governors Liaison • HR Van Ton-Quinlivan VC, Workforce & Economic Development (WEDD) Barry Russell VC, Academic Affairs Patrick Perry VC, Technology, Research and Information Svcs • Mngmt Info Systems • Research & Planning • Telecommunications & Tech Dan Troy VC, Fiscal Vince Stewart VC, Governmental Relations Linda Michalowski VC, Student Services • Fiscal • Facilities • DSPS,HealthSvcs, Student Mental Health • EOPS CARE, CalWORKS • Foster & Knship Care Education & Child Dvlpmt • Matriculation, Student Equity, Early assessment • Financial Aid, COTOP, Veterans • Transfer, Matriculation Paul Feist VC, Communications Keetha Mills CEO Foundation for CCC

  4. Organizational Chart Division of Workforce & Economic Development Brice Harris Chancellor Margo Turner DWM Communications & Website Support Key: Dotted boxes = grant funded Erik Skinner Deputy Vice Chancellor Programs Pam Daggon Coordination Support for EDPAC/WEDPAC & Extended Ops Team Van Ton-Quinlivan VC, Workforce & Economic Development (WEDD) Faye James Executive Assistant to VC Ton-Quinlivan Catherine Swenson Facilitator for Sector Navigator Deep Dives • VC Support, Select support for Deans • Support for select division-wide admin processes Linda Zorn Facilitator for Sector Navigator Deep Dives Debra Jones Dean Career Ed Practices Cris McCullough Dean, Policy Outreach & Alignment OmidPourzanjani Visiting Dean DMW Common Metrics • Grant Monitors • Grant Processing Team • Grant Monitors • Data Team • Architecture of data systems Kitty O’Doherty Facilitator for Consortia Deep Dives

  5. SNs serve as first contact for both employers and the system: coordinate, leverage & connect-the-dots. ? Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

  6. SN and DSNs are the specialists. RCs are the generalists. Employers want to work w specialists. ? Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

  7. While colleges work locally, SNs coordinate across multi-regions while DSNs focus in-region on a sector. MULTI REGIONS LOCAL REGION STATE College Regional Consortia Chair/Vice Chairs Deputy Sector Navigations Sector Navigators Technical Assistance Providers Community College Chancellor’s Office Staff

  8. SNs should pull in TA Providers as is needed to help sector/regions achieve outcomes. Northern South Central Bay Area Inland Empire San Diego / Imperial LA/Orange Central / Valley Mother Lode

  9. Coordination Sector Navigators coordinate the work and activities of the regional Deputy Sector Navigators. SNs DO NOT supervise DSNs. Leadership Style

  10. SN and DSN Structure Statewide Coordination Workplan and Outcomes Statewide Advisory Meetings SN Meetings Conference Calls Website

  11. Industry Outreach SN – regional advisory committees Feed into statewide advisory committee Role of program advisory committees DSNs attend as many college program advisory committee meetings as possible

  12. Key Players/Collaborators toMove the Needle on Momentum Points NEW: $100K of SB 1070 monies awarded to DSNs to support integration of sectors into K-12 Momentum Points • College level • Specific Faculty • CTE Dean • CIO • Regional level • Local Chambers? • Trade Associations? • Economic Development Agencies? • Local Workforce Investment Boards? • Select Community-Based Organizations? • Employers with workforce needs? • Middle Schools, High Schools, and ROPs? • Registered Apprenticeship programs? • State level • Trade Associations? • CA WIB committee that is sector focused? • State Agencies? • Licensing Bodies? Bodies awarding industry-recognized credentials? • Other?

  13. CCCCO Contacts Workforce and Economic Development - Project Monitor Government Relations – Legislative issues Academic Affairs – Curriculum and program approvals Office of Communications – Press contacts

  14. CCCCO Project Monitor • Project Monitor Approves: • All budget changes • All workplan changes • Marketing materials • Products produced • Websites • Participate in Statewide Advisory Meetings

  15. Project Monitor DSN meetings and activities Link to CCCCO updates, budget, legislative activities, etc.

  16. Operational Tips Workplan guides your activities Plan as a group Regional Activities become statewide initiatives. Maintain communication with DSNs and Regional Consortium Chairs

  17. Helpful Tips Point of first contact for your sector Know CA Community College rules and regulations RFA – Project Management – know those areas Legislative testimony. Confer with Governmental Relations

  18. College Processes as Your Fiscal Agent Learn your internal procedures for travel, purchasing, etc. Establish good relationships with your business office Understand HR procedures for hiring, contracts, etc. Reporting procedures.

  19. SNs are responsible for onboarding your DSNs. • How will you onboard your DSNs to work effectively as a team? • Cadence and sequencing of meetings • Additional communication methods • Team norms and protocols • Definition of collective success • How to ensure the team focuses on moving the needle on common metrics, not activities and outputs California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

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