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January 2006: IPC Initiative Future of Mail by Air

January 2006: IPC Initiative Future of Mail by Air. Future of Mail by Air Initiative; A Reliable & Sustainable Network & Paper Free Transport. Higher Visibility of Mail in Transport. Lower operating cost. Higher yield on Mail product. More data – easier to manage Mail. Reliable Sustain-able

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January 2006: IPC Initiative Future of Mail by Air

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  1. January 2006:IPC InitiativeFuture of Mail by Air

  2. Future of Mail by Air Initiative;A Reliable & Sustainable Network& Paper Free Transport Higher Visibility of Mail in Transport Lower operating cost Higher yield on Mail product More data – easier to manage Mail Reliable Sustain-able Paper-free Network In the Future Reliable Sustain-able Paper-free Network In the Future Align business processes & systems with Airlines to become a low cost – high quality customer Deal with legal aspects, coordinate interface with ground handlers and border agencies Align processes & systems with Posts to avoid extra costs and to become a high quality supplier

  3. Future of Mail by Air Initiative;Approach

  4. Future of Mail by Air Initiative;Approach • The Initiative is voluntary • Participants see “win-win” • The Initiative is Action Driven • Pilot testing, adding processes step-by-step • No generic solution, no generic phasing • Participant forerunner and follower • No exclusivity • other Posts/Carriers can join

  5. Future of Mail by Air Initiative;Required changes Starting point Forecasting & Booking Of what needs to be collected from where and when to be collected and delivered Operations events accurately recorded in EDI messages Consolidate pieces in equipment to reduce subsequent scanning: Nesting Handover events clearly specified and measured: electronic POA and POD EDI messages and systems to be adjusted; e.g. use Cargo System for Mail tracking/management Centralizedsolutions to avoid costs in adjusting processes and systems 5

  6. Phase 1 2006 Phase 2 2007 Phase 3 2008 Phase 4 2009 Phase 5 2010 Phase 6 Jan - Dec 06 Jan - Sep 07 Oct 07- Feb 09 Mar 09-Feb 10 Mar 10 > Map business processes Initiate manual pilot test of concept Pilot test amended C/R messages Pilot test automated space allocation Pilot test interface customs Implement central solutions Identify optimization options Agree C/R message adaptation Improve EDI for POA/POD Pilot test elect. invoicing Implement automated allocation, invoicing Expand pilot paper free mail by air Develop common vision Start work legal / customs issues Identify and act on legal challenges paper free pilot trial central solutions Set up pilot paper free mail by air Implement paper free mail by air IPC initiative Future of Mail by Air;Road Map

  7. IPC Initiative Future of Mail by AirCentralized Solutions

  8. Check potential cost evasive measures when implementing new functionalities: Posts use IPC forecasting tool for capacity reservation Consider booking portals to avoid cost of new mail specific interface to capacity reservation systems Airlines use IPC Mail registration device for POA and POD Link CAPE Vision and Cargo 2000 to obtain information from cargo monitoring systems Consider use of existing Central Accounting Systems Future of Mail by Air Initiative;Centralized Solutions

  9. IPC Initiative Future of Mail by AirElectronic Handshakes

  10. Allocation Booking Production Handover to Carrier Transport Handover to Post Invoicing ELECTRONIC HANDSHAKES • Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday

  11. Allocation Booking Production Handover to Carrier Transport Handover to Post Invoicing ELECTRONIC HANDSHAKES • Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday • Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight

  12. Allocation Booking Production Handover to Carrier Transport Handover to Post Invoicing ELECTRONIC HANDSHAKES • Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday • Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight • Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received

  13. Allocation Booking Production Handover to Carrier Transport Handover to Post Invoicing ELECTRONIC HANDSHAKES • Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday • Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight • Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received • Handover Destination – POD / RESDIT 21 = “handshake” on when (date time) what (receptacle IDs) was delivered by Carrier at destination

  14. Allocation Booking Production Handover to Carrier Transport Handover to Post Invoicing ELECTRONIC HANDSHAKES • Allocation / allotment template = “handshake” per IATA season on capacity per flight per weekday • Booking / Booking message = “handshake” on the capacity committed for a mail consignment per flight • Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are part of the consignment received • Handover Destination – POD / RESDIT 21 = “handshake” on when (date time) what (receptacle IDs) was delivered by Carrier at destination • Invoicing message = “handshake” on what the Post shall pay the Carrier based on electronic POA and or POD

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