Funding for Fixed Research Equipment and Systems April 2010 Dennis Bailey

1. Funding for Fixed Research Equipment and Systems April 2010 Dennis Bailey Associate Vice President for Facilities The Florida State University http://www.facilities.fsu.edu

2. New Research Facilities 2003 -2009

3. Plant Operations & Maintenance Funding • State Appropriated Money • For Basic Maintenance and Operation of Educational Facilities • Includes Utilities • So what’s the problem and why are we talking about this now ?

4. How P O & M Funding is Determined Step 1 Rate energy consumption: A. Is 70% or more of the GSF of this facility air conditioned? Yes = 1   No = 0   B. Is the facility being designed or renovated after 1989? Yes = 10 No = 1 C. % of the Gross Square Footage used for Labs or Research: (Multiply % times 20)     D. % of outside air supplied to the facility:   (Multiply % times 40)     E. Does the facility have a heavy equipment load? Yes = 15 No = 1 (Computer equipment, research equipment, autoclaves, fume hoods, etc.) F. Is this facility an agricultural or maintenance utility shed? Yes = 5   No = 1

5. Step 2 Plug answers from A – F into this formula to calculate The Total Energy Factor (TEF): TEF = [ 1 + A * (B+C+D+E ÷ 100) ] * F

6. Step 3 Determine Building Classification Based on Total Energy Factor:

7. Step 4 • Apply the TEF to: • Utilities Consumption Factors • Intensity of Use Factors General Classroom Building Research, Medical, Advanced Technology Building • Base funding amount is for new space only. • Once funded the rate never changes.

8. What Does PO&M Funding Cover? • Utilities expenses • Building structure and envelope (doors, windows, roof, exterior walls, etc.) • Heating, ventilation and air conditioning systems • Plumbing and mechanical systems • Lighting and electrical systems • Interior finishes • Toilet and general exhaust systems • Building control systems (pneumatic and digital) • Basic custodial service • Grounds maintenance • Basic door hardware, repair and replacement • Pest control • Elevators • Emergency egress lighting with power source

9. What PO&M Funding Does Not Cover • Special equipment and systems dedicated to research activities • Compressed or specially filtered air systems • Vacuum pumps and systems • Acid waste systems • High purity or process water systems • Process cooling or heating systems • Fume hoods • Cold rooms • Process exhaust such as dust collectors, paint or welding booths • Autoclaves • Etc.

10. What PO&M Funding Does Not Cover continued • Research Equipment • Bio-safety cabinets • Incubators • Freezers, refrigerators, ice machines • Chemical sterilizers • Chemical storage rooms or cabinets • Hazardous material cabinets • X-ray machines • Spectrometers • Movable furniture or custom installed furniture • Other departmental equipment • Domestic potable water heaters • Security systems

11. What PO&M Funding Does Not Cover continued • CCTV systems • Data equipment, computers, switches, routers and telecommunications equipment • Flood damage caused by departmental equipment or connection to building systems • Back up power generators • Uninterruptible power supplies • Clinical equipment • Stages, lifts and related systems • Audio/visual equipment • Any non-FSU owned equipment, possession, fixtures or items in FSU facilities. This list intended as a guide for funding decisions on maintenance and operating expenditures.

12. So What? • There is no PO&M funding available to pay for repairs and/or replacement of millions of dollars worth of research equipment and systems. • What happens when a fan motor goes out on a fume hood? • Other funding sources must be identified. • There is no plan. • We need a plan.