Providing UTeach Program Administrative Support

1. Providing UTeach Program Administrative Support Pam Muscarello Billie Archer Business Administrator Business Manager pammusc@math.uh.edubdaa@ku.edu Leah Shields Academic Program Manager lshields@mail.coe.uh.edu

2. Rolling out a new department The Culture of Collaborating Departments Policy, Procedure & Politics Centralized/decentralized affect on roll out • Academic documents and advising • Business documents/workload Coordinating: who’s doing what in what department? • Politics play a part in who does what • Upper administrators vs. business staff vs. academic staff – the word might not have gotten around • Roles inside departments may be off of the norm/suggested UTeach replication path

3. Rolling out… The Business Office of College of Natural Sciences and Math (NSM) is Decentralized; College of Education is Centralized; Department of Mathematics took the helm. • Math Department takes care of all business tasks • teachHOUSTON coordinates the tasks to forward to Math

4. Rolling out… The KU Center for Science Education, a department in the College of Liberal Arts and Sciences (CLAS): • manages multiple STEM education projects with UKanTeach being the focal project • has offices in the School of Education (SoE) and CLAS • Interfaces with CLAS, the SoE, the KU Center for Research, and the KU Endowment Association to address program support

5. Rolling out… NSM advising is Centralized; Education advising is Decentralized; and advising documents are facilitated by teachHOUSTON. • teachHOUSTON coordinates all of the academic documents and liaisons with the two advising areas • Education and NSM advise their areas

6. Rolling out… CLAS advising is centralized and decentralized; SoE advising is centralized. • UKanTeach staff provide academic advising to future and current students • CLAS and SoE advisors handle the specific advising for the UKanTeach students STEM major. • UKanTeach staff coordinate with the CLAS departments and the SoE to ensure that all major and program requirements met

7. Rolling out… Roles inside departments may also be off of the norm/suggested UTeach replication path • Due to the economical constraints, Math centralized business operations. • Due to lack of manpower, Master Teachers duties have been expanded.

8. Rolling out… Roles inside departments may not fully incorporate the suggested UTeach replication path • Due to lack of manpower, Master Teachers duties have expanded. • Due to rapid enrollment growth, all UKanTeach staff duties have expanded

9. Rolling out… The word might not have gotten around. • Requesting assistance from NSM and Education staff for business tasks/requirements handled in Math • Coordinating with NSM to complete certain academic requirements before student teaching via Education

10. Group Discussion Rolling Out a New Department Issues? Resolutions? Lesson learned?

11. Getting pre-established departments on board Stakeholders: who can you rely on to ensure the viability of the program? • Identifying stakeholders • Deans and Chairmen over STEM areas, Co-Directors, Education Dean and Chairmen, Academic Affairs Administration interested in teaching • School Districts and Graduates of the program • Anyone who supported the program via actions or funding • Build relationships and utilize them when roadblocks are hit.

12. Getting pre-established departments on board Garnering Access and Pitching to a Captivated Audience • What is in it for the people you are pitching to: hit the highlights for them. • Identify and pitch to the decision makers. • Have established partners to introduce you to provide legitimacy.

13. Getting departments on board… • Stakeholders • Identifying Stakeholders—multiple levels of stakeholders • Building relationships—start with the people closest to you, and move up. • Build with all levels: advising, faculty, business staff, upper administration, development, corporations

14. Getting departments on board… • Garnering access to a captivated audience • Students: orientation, admissions events • Campus Admin: networking • Corporations: development and networking • School Districts: professional membership, conferences, master teacher contacts

15. Getting departments on board… • Pitching • To Students: critical need for teachers in STEM areas (salary, job security), reward of improving community, maintain flexibility to go to industry, try it out for free, get your degree and certification in four years, funding available for teaching in STEM fields. • To Campus Admin: enrollment increase, national competitiveness and recognition, and community outreach • To Corporations: great teachers make people interested in going into their field; community service • To School Districts: meeting critical need for quality and quantity of STEM teachers.

16. Group Discussion Getting departments on board • Any issues you have had? • Resolutions? • Lesson learned?

17. If we have time… Collecting and Reporting Cost Sharing Data • Effort Reporting • Trace from General Ledger to NMSI Collecting and Reporting Student Profile Data • Enrollment • Academic Information • Demographics Internships • Affiliate Agreements • Gathering External Partners • Student Agreements including FERPA • Professional Protocol: Orientation

18. Suggested Sessions to Attend • Today: Financial Reporting (NMSI) 4:45 – 5:30 in Classroom 101 • Tomorrow: Providing UTeach Internships 1:45 – 2:30 in Classroom 102 • Friday: Program Support SIG 10:30 – 1:00 in Salon A