NEPSI Online Reporting System Guidance Controlling Companies

1. NEPSI Online Reporting System Guidance Controlling Companies

2. You receive two e-mails from: • Your National sector association • - OR Your EU sector association • - OR Your Group company • The first one includes a hyperlink to access the system • The second one includes a pass code to enter the system

3. From: minxfrance@aol.com Sent: Thursday, January 24, 2008 3:38 PM To: MinérauxInd (Georges Leclerc) Subject: NEPSI Reporting Hyperlink - MinérauxInd(ID 217) Dear Georges Leclerc You have been registered by Minéraux Industriels de France as the contact in MinérauxInd for the 2008 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: The following hyperlink will take you to your personal login page: www.ctdevs.com/projects/clients/N5oct/gway.asp?NodeID=217&AccessorID=217. You will shortly receive a second email with the passcode that will enable you to login. Once you have received the code, either click on the hyperlink or carefully copy and paste it into the address field of your internet browser. Then, enter the code. Important: if you do not receive the second email within a couple of hours, please email me at minxfrance@aol.com Yours Christine Bonnet

4. From: minxfrance@aol.com Sent: Thursday, January 24, 2008 3:38 PM To: MinérauxInd (Georges Leclerc) Subject: NEPSI Reporting Pass Code - MinérauxInd (ID 217) Dear Georges Leclerc You have been registered by Minéraux Industriels de France as the contact in MinérauxInd for the 2008 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: This is your pass code for the NEPSI Report: 229553. Please use it in conjunction with the hyperlink that has been sent in a separate email. Important: if you do not receive the hyperlink within a couple of hours, please email me at minxfrance@aol.fr Yours Christine Bonnet

5. 2. Copy/paste the hyperlink in your web browser, connect, and enter your pass code

7. 3. This leads you to your control panel

8. gleclerc@Minérauxind.fr

9. gleclerc@Minérauxind.fr • To refuse to access the system / enrol members, click “Reject invitation” • Please read Part III. of the NEPSI Guidance on Reporting under the Social Dialogue Agreement on Silica downloadable from the Control Panel before you do so or contact your enroller.

10. 3.a. Go to the Members Enrolment Form to enrol members one by oneby clicking Enrol/Edit Members As a controlling company, your members can only be Company member types (ie. your subsidiaries / affiliates)

11. gleclerc@Minérauxind.fr

12. Enter the name of the Member (Company’s name) • Select its Member Type (Company), Country, and the language in which you want the Contact person to receive e-mails including his / her own hyperlink and pass code to access the system • Insert the name and e-mail address of the Contact and click “SUBMIT”

13. Two e-mails, similar to the ones you received, have been sent to your contact

14. From: gleclerc@Minerauxind.fr Sent: Thursday, January 24, 2008 4:05 PM To: ppillet@Minerauxind.fr Subject: NEPSI Reporting Hyperlink – MinérauxInd - Silice(ID 218) Dear Paul Pillet You have been registered by MinérauxInd as the contact in MinérauxInd – Silice for the 2008 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: The following hyperlink will take you to your personal login page: www.ctdevs.com/projects/clients/N5oct/gway.asp?NodeID=218&AccessorID=218. You will shortly receive a second email with the passcode that will enable you to login. Once you have received the code, either click on the hyperlink or carefully copy and paste it into the address field of your internet browser. Then, enter the code. Important: if you do not receive the second email within a couple of hours, please email me at gleclerc@Minerauxind.fr Yours Georges Leclerc

15. You are led back to the Members Enrolment Form and can enrol other members

16. From now on, each member you have enrolled will be displayed at the bottom of this screen in the “Members Already Enrolled” section

17. The number of Members enrolled by your Member (i.e. Children) will be automatically updated on this form

18. If you have made a mistake and if your member has not enrolled Children yet, you can delete it.

19. In this case, your member will receive the following e-mail:

20. From: gleclerc@Minerauxind.fr Sent: Thursday, January 24, 2008 4:10 PM To: MinérauxInd - Silica (Paul Pillet) Subject: NEPSI - Reporting Access Revoked for MinérauxInd - Silica(ID218) Dear Paul Pillet Please note that your access to the NEPSI reporting system for MinerauxInd – Silice has been revoked. If you have any questions, please contact me at gleclerc@Minerauxind.fr Yours Georges Leclerc

21. You can also resend the link and pass code to your Member as a reminder or if the e-mails did not go through (delivery failure message in your inbox)

22. 3.b. You can import one / several list(s) of contacts to be enrolled as members by clicking Import contact list

23. gleclerc@Minérauxind.fr

24. Follow the instructions on the screen to export a list of contacts from Excel and upload it into the system.

25. All the imported contacts are then displayed on a new screen. • Invalid contacts might be rejected • Member type, country and expected language data are inserted by default and must be edited • Sector is yours

26. One by one, edit member data and submit Member

27. You will find these Members back on the “Members Already Enrolled” form • Their own hyperlink and pass code has been sent to them

28. Once your members have started enrolling their own member AND at least one of their sites has submitted its report…

29. Two more options will be added to your Control panel gleclerc@Minérauxind.fr

30. View /edit consolidated report: view a consolidated version of your Members’ reports Number of sites having submitted their report – constantly updated

31. View /edit consolidated report: add your own key notes at the bottom of the page (deadline: 1 April)

32. View Member reports: view your Members’ consolidated reports individually

33. 4. From the control panel, you can also: • Change your details: edit your name and e-mail address if needed (need your PIN code) • Print questionnaire: print the reporting format • E-mail your enroller (National association, EU Association or Group Company) • Download guidance

34. gleclerc@Minérauxind.fr

35. 5. If needed, add one / several Read-only Guest(s)

36. gleclerc@Minérauxind.fr

37. What is a Read-only guest? • A Read-only guest can be any entity which is not included in the reporting process but needs to have access to a company or Controlling Company’s reporting data. • When registered as such by a Controlling Company, a Read-only guest will have access to the Controlling Company’s consolidated report and to the reports of the Controlling Company’s Members, i.e. Companies. • When registered as such by a Company, a Read-only guest will have access to the Company’s consolidated report and to the reports of the Company’s Members, i.e. Sites. • Please keep the number of Read-Only Guests to a minimum. In order not to overload the system a maximum of two Read-only Guests has been set per entity. • A facility for consolidating all the reports of the entities that have enrolled you as a guest will be available as of April

41. For guidance on specific circumstances, please refer to the NEPSI Guidance on Reporting Under the Social Dialogue Agreement on Silica – EU sector, National sector, Company – downloadable from the Control Panel