Windows XP: Modifying your computer without adding devices

1. Windows XP: Modifying your computer without adding devices Presented by: Diane Penn Matthew Press Assistive Technology Educational Network September 26, 2003 This is a very short version that is being used for a thirty minute training for teachers. It is intended to only give a very short introduction into Windows XP features and is not intended to have a hand-on component for this particular thirty minute training. It could easily be expanded into a two to three hour training if the presenters were equipped with both time and a computer lab, to incorporate exploration activities.This is a very short version that is being used for a thirty minute training for teachers. It is intended to only give a very short introduction into Windows XP features and is not intended to have a hand-on component for this particular thirty minute training. It could easily be expanded into a two to three hour training if the presenters were equipped with both time and a computer lab, to incorporate exploration activities.

2. GOALS FOR TODAY Participants will: Independently find the accessibility wizard. Add a second user to the Windows XP platform. Make simple adjustment to the mouse functions, keyboard functions, and appearance of the computer. Become familiar with on-screen keyboard and screen magnifier that come with Windows XP. For today�s presentation we have taken the approach of giving you the written information on how to make most of the accommodations that are available in the Windows XP operating system. Most of these changes and features are available in other, older versions of Windows, but may have slightly different directions for making those changes. We have included the directions to get to the Microsoft website, which can help guide you if you are using an older version of Windows. The training portion of today�s in-service will provide you with examples of some of the more common accommodations that can be made, and a visual demonstration of those accommodations. We will also dialog about some potential functional applications for these accommodations. For today�s presentation we have taken the approach of giving you the written information on how to make most of the accommodations that are available in the Windows XP operating system. Most of these changes and features are available in other, older versions of Windows, but may have slightly different directions for making those changes. We have included the directions to get to the Microsoft website, which can help guide you if you are using an older version of Windows. The training portion of today�s in-service will provide you with examples of some of the more common accommodations that can be made, and a visual demonstration of those accommodations. We will also dialog about some potential functional applications for these accommodations.

3. AGENDA Windows XP Operating System Demonstrations/Tutorials Discussion Questions/Paperwork Evaluation

4. Overview of Accommodation The process of changing the way information is taught, without compromising the integrity of the content. This allows a student with a disability equal access to the same curriculum as his or her peers.

5. Microsoft Windows There are built-in accessibility features in Microsoft products that you can adjust to meet your needs and preferences. Step-by-step tutorials and guides by disability are available on these Microsoft websites: http://www.microsoft.com/enable/training/default.aspx http://www.microsoft.com/enable/products/tips/search.asp

6. Macintosh There are built-in accessibility features in the Macintosh operating system. Information is available at the Macintosh website: http://www.apple.com/disability/

7. Organizational Enhancements Multiple User Files Windows allow you to have multiple �users� with customized setups for each user, stored on the computer. Each student can have their own Start up You can customize specific programs to be open and running when you start the computer Need information on the multiple user files. (both how to do and why its useful.) To add programs to the list of things that is running when you turn on the computer: Click Start Click All Programs Click Right Click Start up Click Open This is where you would paste the shortcuts into The startup feature is helpful when you have a user that needs to access the same programs almost all of the time. This allows the computer to go ahead and run those programs (such as Microsoft word and an on-screen keyboard) so that the user can be independent with beginning his work, without needing the teacher to come over and start those programs. Need information on the multiple user files. (both how to do and why its useful.) To add programs to the list of things that is running when you turn on the computer: Click Start Click All Programs Click Right Click Start up Click Open This is where you would paste the shortcuts into The startup feature is helpful when you have a user that needs to access the same programs almost all of the time. This allows the computer to go ahead and run those programs (such as Microsoft word and an on-screen keyboard) so that the user can be independent with beginning his work, without needing the teacher to come over and start those programs.

8. Accessibility Wizard A guide through making changes to the appearance and functioning of the computer for hearing, vision, and mobility needs. Start All Programs Accessories Accessibility Accessibility WizardStart All Programs Accessories Accessibility Accessibility Wizard

9. Accessibility Features to Consider Accommodations Keyboard Changes Mouse Changes Display Changes Software Enhancements On-screen keyboard Magnifier Just an overview of the categories that we will be demonstrating today.Just an overview of the categories that we will be demonstrating today.

10. Keyboard Changes To demo these functions. Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Again Ensure the dialog box is on keyboard tab Sticky Keys Specifically, Sticky keys makes it so that when you press either the control, alt, function, or shift keys, you don�t have to hold it down while pressing the other half of the desired keyboard command. For example, in a word processing document, to write the word Apple, the user would hold down the shift and �a� key to get the capitol �A.� With sticky keys engaged, the user would press the shift key, then press the �a� key, rather then pressing them simultaneously. Filter Keys This feature had a few different specific settings. It can require the user to press and hold down a key to activate its function, rather than just pressing it quickly. It can also be set to have the computer ignore repeated key presses of the same letter. This feature is nice if a user does not have good motor control of their hand, and tends to drag across the keyboard, activating several keys before actually getting to their desired key. It can also be a drawback, such as when spelling my name, because when I truly do want �tt� in the middle of my name (Matthew), I have to press and release the �t� key, or hold it for a much longer time. Toggle Keys The toggle keys function gives you auditory feedback when the Caps Lock, Num Lock, or Scroll Lock keys have been pressed. It gives you a different tone depending on whether you are activating or deactivating that specific function. To demo these functions. Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Again Ensure the dialog box is on keyboard tab Sticky Keys Specifically, Sticky keys makes it so that when you press either the control, alt, function, or shift keys, you don�t have to hold it down while pressing the other half of the desired keyboard command. For example, in a word processing document, to write the word Apple, the user would hold down the shift and �a� key to get the capitol �A.� With sticky keys engaged, the user would press the shift key, then press the �a� key, rather then pressing them simultaneously. Filter Keys This feature had a few different specific settings. It can require the user to press and hold down a key to activate its function, rather than just pressing it quickly. It can also be set to have the computer ignore repeated key presses of the same letter. This feature is nice if a user does not have good motor control of their hand, and tends to drag across the keyboard, activating several keys before actually getting to their desired key. It can also be a drawback, such as when spelling my name, because when I truly do want �tt� in the middle of my name (Matthew), I have to press and release the �t� key, or hold it for a much longer time. Toggle Keys The toggle keys function gives you auditory feedback when the Caps Lock, Num Lock, or Scroll Lock keys have been pressed. It gives you a different tone depending on whether you are activating or deactivating that specific function.

11. Mouse Changes Buttons Allows you to adjust the double click speed or switch the left and right click functions MouseKeys Allows a user to control the mouse using the numeric keypad Pointers Pointer Options These two categories allow you to change the visual appearance and movement features of the mouse arrow To demonstrate these features For Buttons, Pointers, and Pointer Options Click Start Click Control Panel Click Printers and Other Hardware Click Mouse Click the appropriate tab in the dialog box for the feature you desire (buttons, pointers, or pointer options) For Mouse Keys Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Click the Mouse tab on the dialog box Buttons This feature allows you to swap the functionality of the left and right buttons of the mouse. It also allows you to change the pace of the double click function so that the clicks can be farther apart Mouse Keys This feature allows the use of the numeric keypad on a keyboard, to be used for mouse functions. It has all the same features as using a mouse, except using the number keys to move the mouse, and neighboring keys to activate mouse clicks. Pointers This feature allows you to change the way the mouse arrow looks. Rather than having the standard white arrow, the user can select from several different prefabricated options that are already setup, or he can customize a specific layout, using the icon library to select from. This only changes what the user sees, and does not change the function of what is happening in the background. Pointer Options This allows you to change the motion effects of the mouse pointer. Features include things such as showing the mouse trails, change the speed at which the pointer moves, and adjust some settings that allow a user to better locate the mouse arrow. To demonstrate these features For Buttons, Pointers, and Pointer Options Click Start Click Control Panel Click Printers and Other Hardware Click Mouse Click the appropriate tab in the dialog box for the feature you desire (buttons, pointers, or pointer options) For Mouse Keys Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Click the Mouse tab on the dialog box Buttons This feature allows you to swap the functionality of the left and right buttons of the mouse. It also allows you to change the pace of the double click function so that the clicks can be farther apart Mouse Keys This feature allows the use of the numeric keypad on a keyboard, to be used for mouse functions. It has all the same features as using a mouse, except using the number keys to move the mouse, and neighboring keys to activate mouse clicks. Pointers This feature allows you to change the way the mouse arrow looks. Rather than having the standard white arrow, the user can select from several different prefabricated options that are already setup, or he can customize a specific layout, using the icon library to select from. This only changes what the user sees, and does not change the function of what is happening in the background. Pointer Options This allows you to change the motion effects of the mouse pointer. Features include things such as showing the mouse trails, change the speed at which the pointer moves, and adjust some settings that allow a user to better locate the mouse arrow.

12. Display Changes Icons This allows you to change the size and layout of the icons on the desktop. Font Size This allows you to change the size of the font on the desktop. Contrasting Colors Changing the colors of the active windows and background can allow a user better visibility of the contents of the page. To access the icon/ font size settings: Click Start Click Control Panel Click Appearance and Themes Click Display Click the Appearance tab on the dialog box Click the advanced button Select Icon, Icon Spacing (Horizontal or Vertical) from the drop down list. You can then adjust the relevant settings. To access the high contrast colors settings: Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Click the Display Tab on the dialog box Select high contrast colors Changing the appearance of the icons, whether by increasing the size of the icon itself, the font size, or the spacing of the icons can allow a student with visual issues the ability to better see the screen. Another way to adjust for visual difficulties, can be to use high contrast colors. This can allow the user to better see what is on the screen, without adjusting the actual size of the objects or font. To access the icon/ font size settings: Click Start Click Control Panel Click Appearance and Themes Click Display Click the Appearance tab on the dialog box Click the advanced button Select Icon, Icon Spacing (Horizontal or Vertical) from the drop down list. You can then adjust the relevant settings. To access the high contrast colors settings: Click Start Click Control Panel Click Accessibility Options Click Accessibility Options Click the Display Tab on the dialog box Select high contrast colors Changing the appearance of the icons, whether by increasing the size of the icon itself, the font size, or the spacing of the icons can allow a student with visual issues the ability to better see the screen. Another way to adjust for visual difficulties, can be to use high contrast colors. This can allow the user to better see what is on the screen, without adjusting the actual size of the objects or font.

13. Software Enhancements On-screen keyboard This allows the user to enter data using the mouse to click on a virtual keyboard that is viewed on the monitor. Magnifier This splits the screen into two sections, allowing one section to view enlarged content, up to 9 times the normal size. To get to the on-screen keyboard/magnifier: Click Start Click All Programs Click Accessories Click Accessibility Select Onscreen Keyboard or the magnifier To get to the on-screen keyboard/magnifier: Click Start Click All Programs Click Accessories Click Accessibility Select Onscreen Keyboard or the magnifier

14. QUESTIONS & ANSWERS Answer Questions Pass out tutorials for take home play Review websites on next slide Rotate! Answer Questions Pass out tutorials for take home play Review websites on next slide Rotate!

15. Websites http://www.microsoft.com/enable/training/default.aspx http://www.microsoft.com/enable/products/tips/search.asp http://www.apple.com/disability/