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Consulting Services for Emergency Management Assessment and Plan Development in Kane County

This report summarizes the consulting services provided by Winbourne & Costas, Inc. for the assessment and plan development of the Kane County Office of Emergency Management. The report includes an overview of the assessment process, the assessment approach, the EMAP assessment summary, and key elements of KCOEM's current program.

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Consulting Services for Emergency Management Assessment and Plan Development in Kane County

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  1. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management Report Summary Presented by: Alan Kruml & Greg Moser July 27, 2010

  2. Background Winbourne & Costas, Inc Public Safety Consulting focus for operations, facilities, and technology, including the design of 911 centers (ECC’s), and EOC’s. Clients include: New York City, Washington, DC, Philadelphia, Boston, Fairfax County, Raleigh, Los Angeles, San Antonio and many others. Also international: Bulgaria, Jordan and Poland Federal – State Dept, Commerce, DHS, including a contract with FEMA National Integration Center to support the development of new guidelines/policy for HSPD 8. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management • Project Team • Al Kruml (Project Manager) • Design/construction of EOC, ECC’s, Emergency Response planning • Program Manager for Federal contracts with DHS/FEMA • Greg Moser (Subject Matter Expert) • 30 of contingency planning • 10 years state and local emergency management • Director HLS Program-University of Denver • Co-Director of CISPR • Mark Tallman (Quality Assurance) • University of Denver Ph.D Candidate • CISPR 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  3. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management Assessment Process Overview: 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  4. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management Assessment Approach: • Assessment of KCOEM program elements primarily based on the 18 Emergency Program Elements of the 2007 Emergency Management Accreditation Program (EMAP) Standards. • EMAP primarily used for state program accreditation. 23 states and 4 county’s are currently accredited • EMAP Accreditation is not a goal of this assessment, but EMAP provides the structure and standards for a comprehensive KCOEM program assessment. • Current EMAP Standards identify the following emergency management core functions: • Prevention, Mitigation, Preparedness, Response, and Recovery • Under Homeland Security Presidential Directive (HSPD) 20-Continuity of Operation, is also being considered as a function of emergency management by a growing number of government agencies. 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  5. EMAP Assessment Summary: KCOEM programs and activities are assessed relative to their achievement of EMAP Standards Ratings for the 18 EMAP program elements include: fully capable, partially capable, absent Ratings for the 63 EMAP program activities include: fully achieved, partially achieved, no activity, and not applicable KCOEM meets or nearly meets most EMAP program elements and activities, and provides a fundamental level of emergency management capability to Kane County and its constituents. partners Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  6. External Interview Assessment Summary: Representatives from 21 agencies/organizations that interact with KCOEM were interviewed. 4 consistent themes emerged from the external interviews: KCOEM staff are well-respected by constituent and peer agencies. KCOEM staff are reported as highly competent and accessible. KCOEM is a leader in providing National Incident Management System/Incident Command System (NIMS/ICS) training throughout Kane County KCOEM’s volunteer personnel are a valued community resource for planned events, routine emergencies, and disaster events. Increased KCOEM leadership in planning and organizing multi-jurisdictional and function-specific exercises to support training, evaluation, and county-wide disaster preparedness, is strongly desired by county departments and stakeholders Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  7. Key Elements of KCOEM’s Current Program: Volunteer program provides significant level of resources to KCOEM Over 50 volunteers providing almost 10,000 hours of service annually (fy 2009) Severe weather 891 Assist Sherriff 841 Assist other Agencies 3,159 Agency training 1,413 Admin and Maintenance 3,634 Training – ICS, EM topics Accreditations, Certifications, IEMA Illinois Emergency Management Agency NWS Storm Ready Certification Community Outreach Exercises (KCOEM run and local participation) Plans Natural Hazards Mitigation Plan Many others (e.g. Code red, Skywarn, RACES, TICP) : Report on the Assessment and Plan for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  8. County OEM Peer Comparison: Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management

  9. County OEM Peer Comparison (continued): KCOEM receives significantly less gross and per capita funding than the other county OEMs interviewed Budget ranged from $1.00 (DuPage, Will) to $.37 (Kane) per resident Full time staffing for counties interviewed ranged from 3 to as many as 10. Both Lake and Kane have about 3 staff. Volunteer programs are important programs within most County OEMs Actual volunteer duties and roles vary significantly among counties DuPage is de-emphasizing Lake County has no directly controlled volunteers nor equipment. They do have a very active RACES/ARES group Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  10. Summary of Key Recommendations: Establish KCOEM advisory committee to review findings of this report, and develop and implement a strategic planning and reporting process. Establish a training and exercise program emphasizing skills and procedures for EOC operations and other core emergency management functions. For County staff, this should include: EOC responsibilities added to job descriptions, Participate in relevant exercises and EOC activations, Receive and maintain ongoing position-appropriate training. Place increased emphasis on crisis communication/public information, consider establishing a Joint Information Center (JIC) and developing JIC facilities and procedures, led by a county PIO Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  11. Summary of Key Recommendations (continued): Participate in State of Illinois 3-year exercise planning/grant program and establish a multi-jurisdictional exercise program focusing on primary emergency management functions: Support to Incident Command Information Sharing Situation and damage assessment Management of non-life/property safety disaster consequences General logistical support to community response and recovery Short and long-term recovery Place increased emphasis on coordination with key critical infrastructure providers (energy, telecom, etc…) in emergency planning and exercises. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  12. Summary of Key Recommendations (continued): Expand County awareness and involvement in emergency management. Promote awareness, involvement, and support of municipal officials. All County Board members should complete mandated NIMS/ICS courses to maintain NIMS compliance and county eligibility for homeland security grant funding. Apply for Integrated Emergency Management Course (IEMC) at FEMA’s Emergency Management Institute (EMI). This federally funded training can dramatically increase awareness and readiness of elected officials and county staff. Place increased emphasis on role one KCOEM in the Continuity of Operations/Continuity of Government Planning (COOP/COG). Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

  13. Consulting Services for the Assessment and Plan Development for the Kane County Office of Emergency Management Discussion 1411 K Street, NW, Suite 200 • Washington, DC 20005 • (P) 202.737.6001 • (F) 202.558.2094 • www.winbournecostas.com

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