Information Management Capacity Check (IMCC)

Information Management Capacity Check (IMCC) Library and Archives Canada IMCC - LAC What We Do and Getting Started Checklist

Library and Archives Canada IMCC – what we do

IMCC - What We Do • Attend meetings and briefings • Provide briefings and information sessions to all levels • Make presentations & give information sessions e.G. ARMA, RMI, provincial governments • Update IMCC tool and methodology • Assist organizations considering or undertaking an assessment • Provide documents/templates

Sample Templates • Action plan • Project plan • Statements of work • Contract text • Communiqués, e-mails • Text for introductory presentations • Interview and workshop guides • Data collection forms

What We Do For Specific Assessments • Advise on facilitation options • Provide advice and guidance to the project team during all phases • Provide contact names • Provide resource person to attend consolidation and validation sessions • Provide documents/templates • Note: we do not provide facilitators for the assessments

Planned Continuous Improvement on IMCC Tool and Methodology • Harvest lessons learned • Share expertise between organizations • Continuously monitor standards and best practices (national / international) • Conduct focus groups • Share IMCC tool, methodology and lessons learned with other jurisdictions

IMCC Tool and Methodology Getting started – A checklist

Getting Started Checklist: Project Management • Participants • Training • Budget • Tools and support resources • Meetings, presentations, briefings • Communications • Scheduling • Facilities • Approval processes • Documentation requirements

Getting Started Checklist: Participants • Project champion(s) • Project authority / manager • Steering group • Facilitator(s) and scribes • Assessment team members • Interviewees • Workshop participants

Getting Started Checklist: Facilitator(s) • Options • Trained with appropriate skill sets • IM knowledge (fundamentals, GoC IM environment, etc.) • Availability • Motivation • Objectivity • Commitment • Scribe or direct scribe(s)

Getting Started: Facilitation Options • External consultant • Internal audit resource • IM specialist – trained • Sharing expertise between departments • Train the trainers

Getting Started Checklist: Budget • Salary dollars (participants / support) • Facilities • Technology and software • Training • Printing and translation • Consultants / facilitators • Travel expenses • Project codes • Resource expenditure tracking

Getting Started Checklist: Technology • IT support • Data processing tools • Software (incl. Presentations) • Laptops, projectors, etc. • Project mgmt. And scheduling toolset • Electronic templates • Electronic voting • Electronic surveys • Electronic document management • Video conferencing • Participant training (as required)

Getting Started Checklist: Facilities • Meeting rooms (various sizes) • Conference rooms for workshops • Equipped boardrooms for consolidation and validation sessions • Resource materials (copies, pencils,etc) • Projectors, screens • Whiteboards and flipcharts • Video conferencing equipment

Getting Started Checklist: Communications • Support from corporate communications • Presentations, briefings, awareness, training • Communication within steering group and assessment project team • Letters / questions for interviews and workshops • Announcements (e.G. Web-based) • Project status reports for staff and management

Information Management Capacity Check (IMCC)