Job Costing & Work In Process

1. Job Costing & Work In Process www.pace2020.com | See the possibilities…

2. Overview • Department, Cost Centers & Activity Codes (DCA) is the breakdown of the business. • Departments & Cost Centers organize the activity codes in a logical order. • ID’s contain logic to maintain DCA order. • Every cost in ePace is associated to an activity code. • Materials & outside purchases are considered departments in the organized structure. • Activity codes can also be used for tracking jobs. www.pace2020.com | See the possibilities…

3. Departments • Top tier of the structure • Three-digit ID • Most often broken down by internal departments • Contain additional settings for job jacket notes www.pace2020.com | See the possibilities…

4. Cost Centers • Cost centers are a group of like activity codes or pieces of equipment. • Three-digit ID, containing the department ID. • Each department contains a group of relative cost centers. • Can track total impressions of a press when production units are tracked in Data Collection. • Can capture actual hours and cost vs. budgeted hours and cost for the cost center.(Cost Recovery Report) www.pace2020.com | See the possibilities…

5. Activity Codes • Group of like operations relative to a specific cost center • Budgeted hourly rates reside on the activity code • Five-digit ID containing the department and cost center ID’s • Contains Data Collection settings specific to the operation • Can leverage activity codes to track milestones during the manufacturing of a job www.pace2020.com | See the possibilities…

6. Activity Codes • Can be set to automatically create an actual cost for items you may not necessarily track. Example: Ink • WIP category is associated to the activity code www.pace2020.com | See the possibilities…

7. WIP Categories • User-defined buckets that capture actual costs generated on a job. • Determines those operations (costs) considered as value added, for Estimating and reporting purposes. • Determines those operations (costs) considered hard costs, for Estimating and reporting purposes. www.pace2020.com | See the possibilities…

8. WIP Categories • No WIP category should be flagged as both value added and cost. • WIP category 10, Freight, cannot be altered because ePace coded logic uses this category. • Costs are distributed to WIP when transactions are posted to the jobs. • Costs are removed from WIP when the job is billed. www.pace2020.com | See the possibilities…

9. Common WIP Categories • Materials • Paper • Prepress • Press • Bindery • Freight • Outside Purchases • Shipping/Fulfillment www.pace2020.com | See the possibilities…

10. Note Categories Used to categorize notes in various parts of ePace: • Customer • Contact • Job • Job Jacket • CRM www.pace2020.com | See the possibilities…

11. Note Categories – Job Control The following categories are used in job control when associated with a department: • General • Prepress • Press • Finishing • Fulfillment • Shipping • Material • Data Processing www.pace2020.com | See the possibilities…

12. Note Categories – Customer/Reporting • The following categories are used on the customer: • Account • Collection • Job • The following categories are for reporting purposes only: • CRM • Sales • Estimating www.pace2020.com | See the possibilities…

13. Non-Planned Reasons • Used to provide explanation for labor or materials beyond what was originally requested. • Allows for markup to provide a suggested sell price for transactions tagged with NPW code. • Captures additional work for reporting purposes. • Ability to control the status of job planning records. • Also displays as NPW code in ePace. www.pace2020.com | See the possibilities…

14. Non-Planned Reason Locations Non-planned reason codes are available in the following locations: • Data Collection • Job Control • Change Order • Purchase Order • Job Billing www.pace2020.com | See the possibilities…

15. Job Costing Module Settings Global settings that control the behavior of the module. www.pace2020.com | See the possibilities…

16. Job Costing Reports Administrative level reports which show various lists from ePace: • Cost Center Listing • Activity Code Listing • Hourly Rate Listing • Productivity Info • Job Costing Time And Planning www.pace2020.com | See the possibilities…

17. Job Costing User Costs are generated from users entering transactional data to the following parts of ePace: • Data Collection • Purchase Orders • Material Pulls • Shipping • Change Orders • Manual Entry www.pace2020.com | See the possibilities…

18. Job Costing Facts • All costs must be posted before they become an actual cost on the job. • Reports do not reflect any un-posted costs. • Costs can be edited prior to posting. • Cost are not editable once they become posted. • WIP is generated by posted Job Costing transactions. www.pace2020.com | See the possibilities…

19. Adding Costs Manually • Costs can be entered into the system manually, in the event you inadvertently left out something. • Negative hours or dollars can be entered to correct any transaction posted in excess. www.pace2020.com | See the possibilities…

20. Editing Transactions • Use an ePaceStation query to easily edit transactions. • Editing transactions before posting helps minimize manual corrections later. • Editing before posting ensures accurate job costs. • You should perform this on daily basis. www.pace2020.com | See the possibilities…

21. Approve & Post Transactions • All transactions must be approved in order for the system to post them. • There are two methods to complete this task. The difference between each is time to complete the task and a report. • You should perform this on a daily basis. www.pace2020.com | See the possibilities…

22. Approve Transactions: Method 1 • Select Approve Transactions from main menu. • Transactions are broken down by type. • Clicking all selects all transactions on the page you are currently on.(Be sure to click [Update] before navigating to the next page.) • Must approve transactions on each page. • Print Job Charges Register, if desired.(Only available prior to posting.) www.pace2020.com | See the possibilities…

23. Approve Transactions: Method 2 • Select Post Transactions from the main menu. • Select the desired transaction type from the drop-down menu. Typically, you want to select all transaction types. • Check the Post Unapproved Transaction box. ePace automatically approves it for you. • Job Charges Register is not available with this method. www.pace2020.com | See the possibilities…

24. Post Transactions • If you use Method 1, navigate to Post Transactions after printing the Job Charges Register. • Select a transaction type to post, then click Post. • If you use Method 2, simply click Post after you check the Post Unapproved box. www.pace2020.com | See the possibilities…

25. Reports Once you posted transactions, actual cost data is available on the various Job Costing reports. www.pace2020.com | See the possibilities…

26. Work In Process (WIP) • WIP is generated as transactional data is posted in the system. • WIP is relieved once jobs are billed and closed. • Partial billed jobs relieve the portion of WIP already generated. • Each transaction is tagged with the “date expensed” on the cost record when the job is billed. www.pace2020.com | See the possibilities…

27. Review WIP • You can review WIP by each category from the main menu under Review WIP. • Various reports can also be printed to review your WIP. www.pace2020.com | See the possibilities…