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LIMS (Land Information Management System)

LIMS (Land Information Management System). PCC Request for Certification and Release of Funds Implementation Phase 06/25/2014 Presenting: Kami Gupta Martin Davis. LIMS Scope.

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LIMS (Land Information Management System)

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  1. LIMS(Land Information Management System) PCC Request for Certification and Release of Funds Implementation Phase 06/25/2014 Presenting: Kami Gupta Martin Davis

  2. LIMS Scope • Replace current surface and minerals land management, leasing and related financial functionality to a multi-tier web environment • Integrate with ESRI GIS and IBM FileNet Enterprise Content Management System • Provide Bi-directional interfaces with ONGARD for shared data • Replace 100-year old Agency paper Tract Books with the Digital Tract Book component of LIMS • Perform back-file conversion of Agency Tract Books • 500,000 pages representing 32,500 active leases and 80,850 subdivisions

  3. Iterative Phased Approach

  4. Iterative Phased Approach

  5. Project Timeline

  6. Project Certification “Gates”

  7. Accomplishments • FY11-13 • “Buy vs. Build” analysis • State Trust Land ownership verified • Three initiatives completed for data collection, data cleansing, and scanning and indexing of documents for ownership, conveyance and ROW • Developed, documented and prioritized requirements • Designed preliminary LIMS enterprise data model • Prepared LIMS RFP and obtained approvals • FY14 • IV&V Vendor engaged for Initial Assessment and Report • IV&V Vendor engaged for Implementation Phase through Project Close • Reinstated Executive Steering Committee meetings • Issued LIMS RFP August 2013 • Intent to Award – November 2013 • Completed RFP Evaluation Committee Report – December 2013 • RFP Contract Award – February 2014 • Project Kick-off – March 2014 • Project Management Processes and Structure established

  8. Accomplishments • FY14 -continued • Additional Funding and Reauthorization for Project secured • DoIT TARC Review completed • Integration Planning with OSC started • Planning Phase - 92% complete • Implementation Phase • Requirements and Application Design – 17% complete overall • Segment 1 Gap Analysis – 69% complete • Three weeks of on-site JAD/Gap • Functional Requirements Document and Mock-up Reviews • Data Model Design • Segment 2 Gap Analysis in progress • Data Conversion • Segment 1 Conversion and Interface mapping

  9. Certification and Release of Funds Request

  10. Projected FY15 Milestones Procure and Install Agency Environments Complete Back-file Conversion of Agency Tract Books Segment 1 and 2 Go-Lives (including GIS, IBM FileNet, ONGARD interfaces) Segment 3 – Tasks through User Acceptance Testing PCC Request for Release of Funds through Project Close

  11. Conclusion Approval of request for release of funds to continue on to the Implementation Phase through FY15.

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