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The New Mexico Resource Sharing Initiative: Getting a Start with Polaris

The New Mexico Resource Sharing Initiative: Getting a Start with Polaris. NMLA Annual Conference April 17 - 19, 2013 Albuquerque, NM. So What D oes This M ean ?.

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The New Mexico Resource Sharing Initiative: Getting a Start with Polaris

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  1. The New Mexico Resource Sharing Initiative: Getting a Start with Polaris NMLA Annual Conference April 17 - 19, 2013 Albuquerque, NM Gary L. Harris - NMLA April 2013

  2. So What Does This Mean? • Shared system concept, but with plenty of flexibility to accommodate the needs of different libraries based on size, geographic location, etc. • Consortium pricing is available from many vendors for groups of libraries that share a bibliographic database on the same system using the same server. • Focus on public libraries now, but all libraries are welcome. • No library has resources to meet the needs of all the people. • Increase in number of MARC (electronic) records for the state. • Resource sharing saves dollars over traditional ILL. Gary L. Harris - NMLA April 2013

  3. Why do this? Jefferson County Public Library Resource (Colorado) Lending Prospector+ $1.39/item Interstate $2.21/item Interlibrary Loan $6.95/item Borrowing Prospector+ $1.41/item Interstate $2.04/item Interlibrary Loan $26.92/item Source: Library Journal 130.7 (April 15, 2005): p.S4 Gary L. Harris - NMLA April 2013

  4. How do we get there? • Create a framework. • Polaris, the State Library’s new ILS, provides a solid foundation for growth. • Actively seek libraries to participate in the projects. • Process of self-selection. • Keep libraries informed through education and frequent updates. • Articles on the NMSL web site and messages sent to e-discussion lists sponsored by the State Library. • Spread the good news about resource sharing in New Mexico at NMLA, librarian’s meetings, the state legislature, and other venues. Gary L. Harris - NMLA April 2013

  5. What are the steps? • Identify libraries interested in sharing a system. • Build on the Polaris system sponsored by the SALSA consortium. • Decide on a governance structure, can begin with a Memorandum of Understanding stating the basic goals and operations of the consortium. • Cooperation and collaboration among the participating libraries are the keys to success. • Consider funding sources (delivery, supplies, hardware, connectivity) • LSTA grants. • Local funding sources. • State legislature. Gary L. Harris - NMLA April 2013

  6. The State Library needed to update is aging Horizon ILS, which had been in operation since the early 1990s. • Project to seek out replacement ILS software began in spring of 2012. • Three ILS vendors were invited to demonstrate their products. • Costs, system functionality, and ability to scale on a statewide basis were primary considerations. • Polaris Library Systems was selected. Funding was provided by IMLS through an LSTA grant. • State Library began implementation of Polaris in October 2012 and work continues. Scheduled to “Go Live” on the new system May 2, 2013. Gary L. Harris - NMLA April 2013

  7. What Polaris Can Do and Why it Was Selected • Polaris was the most economical choice of the 3 ILS vendors. • The new system is HOSTED, eliminating the need to purchase and maintain expensive hardware and the people required to maintain it. • Scalability is on par for the needs of SALSA and other NM Libraries wishing to join the Consortium. • Participating libraries each have a “portal” page as entry point for access to their collections. • Search results contain faceted results. • Ability for participating libraries to begin resource sharing in small groups. Gary L. Harris - NMLA April 2013

  8. Hosting Polaris Data Center Syracuse, NY ROI 5 Years Gary L. Harris - NMLA April 2013

  9. FACETED RESULTS CUSTOM BRANDING Gary L. Harris - NMLA April 2013

  10. The Future • Maintain an awareness of Polaris development and the SALSA Consortium. • Enhance and develop the SALSA Memorandum of Understanding. • Encourage other NM Libraries to investigate membership in SALSA. • Spend the next 1 – 2 years preparing the SALSA ILS and learning more about its features in order to offer reliable and verifiable answers to questions from libraries interested in joining the Consortium. • Investigate and develop funding priorities for the growth of the Consortium. • Invite NM Libraries to ask questions or visit the State Library in order to learn more about the benefits of resource sharing and membership in SALSA. Gary L. Harris - NMLA April 2013

  11. Questions Adventures in Reading and Statewide Resource Sharing gary.harris@state.nm.us http://nmstatelibrary.org Gary L. Harris - NMLA April 2013

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