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New York State Education Department

New York State Education Department. State-Vendor Meeting April 23, 2009. Welcome and Introductions. Ken Wagner State Data Director. Vendor-State Communications. www.emsc.nysed.gov/irts/vendors. Setting Standards for Student System Vendors – a discussion. SIRS Data Elements

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New York State Education Department

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  1. New York State Education Department State-Vendor Meeting April 23, 2009

  2. Welcome and Introductions Ken Wagner State Data Director

  3. Vendor-State Communications • www.emsc.nysed.gov/irts/vendors

  4. Setting Standards for Student System Vendors – a discussion • SIRS Data Elements • Abstracts to Level 0 • Middle Ware Standards • SIF initiatives, if any • NYSSIS ID in student system • Historic Data • Business Rules

  5. New Data ElementsA heads-up • Race-Ethnicity – implementation in 2010-11 • VADIR – working group in place – estimated implementation in 2013-14 – check vendor support website for progress reports and provide feedback • BEDS – planning has not yet begun - check vendor support website for progress reports and provide feedback

  6. Enrollment Issues • Student who drops out during the school year: • Student system requires that either the enrollment record be ended or attendance must be taken. Student must not be reported as a dropout until the end of the school year when the school or district has determined that the student did not return. • Student who must be reported by a district, but is actually attending elsewhere. • The student system will need to generate an enrollment record, but the reporting school/district will not be taking attendance for the student. • Student with an enrollment record that is coded “5905” or some other non- “0011” enrollment type receives automatically generated “0011” enrollment record for the following year in the annual student system rollover process.

  7. Student Lite and Programs Fact Issues • Years in U.S. schools • Years in LEP • NCLB and non-funded indicators • Last status date • Summer school – location codes

  8. Accountability and End of Year Timelines - June 2, 2009 • Data Verification Reports release1: • Grades 3-8 Accountability Verification Reports • Secondary-Level Accountability Verification Reports • Accountability Verification Reports will be available on nySTART and refreshed each Tuesday through August 4, 2009 • Special Education Verification Reports (VR 10-15) • Special education Verification Reports will be available on the PD Data System and refreshed each Wednesday through the relevant certification date July 2, 2009

  9. Accountability and End of Year Timelines - July 2, 2009 • Accountability Overview Reports (preview) releases: • Grades 3-8 Accountability Overview Report • Secondary-Level Accountability Overview Report • Accountability overview reports will be available on nySTART and refreshed each Thursday through August 6, 2009

  10. Accountability and End of Year Timelines – July 31, 2009 • Data collection/certification deadline2: • Final deadline for Level 1 data centers to load data or make corrections for 2008-09 school year data, including data related to accountability status determinations • School and district certification of all 2008-09 data related to 2009-10 accountability status determinations. The certification form must be signed by the superintendent or charter school principal and returned to the local Regional Information Center or Level 1 data center. • Final deadline for Level 1 data centers to load student demographics, enrollments and program services data for all preschool and school-age students who will need to be included in special education Verification Reports 10-15.

  11. Accountability and End of Year Timelines - August 4-6: • Reports releases / Certification deadlines: • Finalized Accountability Verification Reports • Finalized Accountability Overview Reports • Certification deadline for special education VR-10 report

  12. Accountability and End of Year Timelines • August 26, 2009 • 2009-10 Accountability status determinations publicly available and reported to the federal government • November 4, 2009 • Deadline for certification of special education Verification Reports 11-15

  13. Interoperability Work Group • A report by the State Work Group on inter-operability • Joseph Fitzgerald - LHRIC

  14. NYS RIC Interop Workgroup • 3 Years Old • Meeting Twice Annually (more virtually) • Objectives: • Share Knowledge • Advocate for Members • November 2008 Meeting: • 24 Participants, including Programmers, Managers, Ass’t RIC Directors and a RIC Director, along with Representatives from three SIS vendors and a SIF vendor.

  15. Issue Evolution of Workgroup • Year One • Host ZIS v Local ZIS • Agent Experience • Cost Experience • Horizontal v Vertical SIF Integration • Year Two • Vertical Integration and Data Validation • SIF State Profile (i.e. Oklahoma) • Year Three • SIF Alternatives • Good Data Governance

  16. Time for Questions Next steps?

  17. Thank You for your service to our Districts and for attending today’s discussion Please use our Vendor Support Website to continue these discussions.

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