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The Basics of Parliamentary Procedure. Objectives. 1. To understand the basic terminology and application of parliamentary procedure. 2. To be able to apply it in practical use. . What is “Parliamentary Procedure?”.
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Objectives 1. To understand the basic terminology and application of parliamentary procedure. 2. To be able to apply it in practical use.
What is “Parliamentary Procedure?” • A rule that defines how a particular situation is to be handled, or a particular outcome achieved, in a legislature or deliberative body.
Who uses it? • Government and civic organizations • U.S. Congress • State legislatures • City and county councils • School boards • Neighborhood and homeowners' associations • Corporations • Boards of directors • Shareholder meetings • Non-profit organizations • Charitable organizations • Fraternal organizations • Churches • Clubs • Unions • Professional organizations
Why is it used? • A knowledge of basic parliamentary procedure prepares a member of any organization to be more effective when participating in business meetings, and allows the member to understand and support the fundamental principles of parliamentary law. • Parliamentary procedure cannot guarantee that every member of an organization is pleased with the outcome of a decision but it aims to ensure that every member is satisfied by the manner in which the decision was made, and that the organization makes decisions efficiently and considers every member's opinion.
How is it applied? • The “speaker” • Those with “speaking rights” • Those with “voting rights”
Terminology • QUORUM: The number of voting members who must be present in order that business can be legally transacted. (50% of members plus one member) • MOTION: A proposal in which the group takes a specific action or stand. • SECOND: An indication by a voting member, other than the person that made the motion, that states agreement for consideration of the proposed motion.
Terminology, continued • POINT OF INFORMATION: A question about the business at hand. • POINT OF ORDER: If a member feels rules are not being followed, they can use this motion. • OUT OF ORDER: A motion, action, or request that is in violation of the rules of the meeting.
Terminology, continued • AMENDMENT: a motion to modify the pending motion before it is voted on. • FRIENDLY AMENDMENT: A proposed amendment that is perceived to be acceptable to the entire assembly (i.e. spelling/grammatical error, wrong date, etc.) which can be accepted or denied by maker of motion without debate or vote.
Terminology, continued • CALL TO QUESTION: bringing an end to the discussion and moving into a vote. • OBJECTION: disagreeing with and impeding continuation of the objected motion. • ABSTAIN: to refrain from voting due to personal bias, thus giving consent to the decision made by the group. • CONSENT: A method of voting without taking a formal vote. The Speaker asks if there are any objections, and if none are expressed, the motion is considered as passed.
Sequence of Events • An idea/issue is presented • The group moves into questioning the idea/issue • The group moves into discussion on the idea/issue • Once discussion is over or the group feels that they have discussed enough question is called and a vote is taken.
