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Parliamentary Procedure

Parliamentary Procedure. Sara Gronski 4-H Youth Development Agent Clark County. Purpose. Organization Legal Fair to all participants. Main Motion. Purpose: To present an item of business to the group or organization for consideration.

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Parliamentary Procedure

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  1. Parliamentary Procedure Sara Gronski 4-H Youth Development AgentClark County

  2. Purpose • Organization • Legal • Fair to all participants

  3. Main Motion • Purpose: To present an item of business to the group or organization for consideration. • Requires a second, is amendable, debatable & a majority vote (voice) • After a second is received and the chair acknowledges the motion – debate can begin. After debate a voice vote can pass or fail the motion • I move that Wayne buys the county board ice cream. • Correct • I make a motion that… • Incorrect – we “move motions”

  4. Amend • Purpose: To add, subtract or alter part of the motion • Must be germane to the motion • Can’t change the intent of the motion • Requires a second, is amendable, is debatable and requires a majority vote • After the motion to amend is passed don’t forget to go back and continue debate and vote on the main motion • I move for Wayne to buy ice cream for the county board • I move to amend the motion by adding “on Tuesday” after “board”

  5. Amend An Amendment • Purpose: To add, subtract or alter part of the amendment • Also can not change the intent of the motion/amendment • Requires a second, is not amendable, is debatable and requires a majority vote • I move for Wayne to buy ice cream for the county board • I move to amend the motion by adding “on Tuesday” after “board” • I move to amend the amendment by striking the words “on Tuesday” and inserting “on Wednesday”

  6. Refer to a Committee • Purpose: to have a committee find more information on the motion and report back • Requires a 2nd, is amendable, is debatable and requires a majority vote • I move to refer to the snack committee the motion that Wayne buys ice cream for the county board

  7. Lay on the Table - Take from the Table • Purpose: to temporarily set a main motion aside • Requires a 2nd, is not amendable, nor debatable and requires a majority vote • Motion stays “on the table” until someone moves to take it from the table • I move to lay on the table the motion that Wayne buys the county board ice cream • Purpose: to take a motion that had been previously tabled • Requires a 2nd, is not amendable, nor debatable and requires a majority vote • Motion is taken from the table and once again treated like a main motion • I move to take from the table the motion that Wayne buys ice cream for the county board

  8. Rescind • Purpose: To take a motion away before the action has taken place • Cannot take the motion away if the ice cream had already been purchased for the board • If previous notice (on the agenda) is given the motion requires a 2nd, is not amendable, and is debatable • If previous notice is not given then a 2/3 vote is required • I move to rescind the motion that Wayne buys the county board ice cream • If the motion passes Wayne will not buy ice cream – if it fails he still will have to

  9. Reconsider • Intent • To reconsider a motion that had previously passed • Usually used when more information is found • Maker of the motion must have voted in favor of the motion originally • Requires a 2nd, is amendable, debatable and requires a majority vote • I move to reconsider the motion that Wayne buys ice cream for the county board, I was on the prevailing side

  10. Ratify • Purpose: To approve something done without a vote or permission by the board after the action has taken place • Requires a 2nd, is amendable, is debatable and requires a majority vote • Wayne purchased ice cream for the board and spent $50 • Wayne now would like the board to pay $50 for the ice cream • I move to ratify the action taken by Wayne to purchase ice cream for the board • Amendment Example • Only approve reimbursement to Wayne for $25

  11. Suspend the Rules • Purpose: To set aside a rule of the group except for bylaws, fundamental principles of parliamentary law or rules that protect absent members/basic rights • Requires a 2nd, is not amendable nor debatable and requires a 2/3 vote • The motion is typically used to take an item of business out of order on the agenda • I move to suspend the standing rule that ice cream cannot be eaten in the county board room

  12. Rules of Debate • Be recognized by the chair • Each member is allowed to debate 2 times – for 10 minutes each • UNLESS rules of debate have been changed (suspend the rules- 2/3 vote) or other special circumstances • Debate should be germane (relevant to the topic) • All comments should be directed at the chair –cross talk between members is not permitted • The maker of the motion has the 1st option of debating • The chair then should recognize someone they believe would have an opposing view • Remember all debates should be courteous and never attack a fellow board member • Don’t say: “It’s a lie” or “He’s a lier” • Do Say: “I believe the member is mistaken” • Direct the debate to the chair

  13. Limit or Extend Time For Debate • Purpose: To change the rules of debate for the motion on the floor (unless specified differently) • Requires a 2nd, is amendable, not debatable and a 2/3 vote • I move to limit debate to one more debate • I move to extend time for debate to 15 minutes per person per debate • Extend: • Examples • Extra time • Extra debates • Limited: • Examples: • 5 minutes each (vs 10) • 10 more minutes of debate • 1 more debate

  14. Call Previous Question • Formal Question • “I call question” • Requires a 2nd & 2/3 vote • (rights taken from the members) • If passed a vote on the motion is taken immediately • Either way motion is moved/called the purpose is to end debate on the motion on the floor • Informal Question • “Question” • Without an objection – debate is ended and a vote is taken immediately • If you don’t want debate to end and it is an informal motion (no vote taken) a POINT OF ORDER can be raised and a vote should be taken

  15. What if the rules are broken? • Point of Order • “I rise to a point of order” • Does not require a 2nd, is not amendable nor debatable and is handled by the chair • You may interrupt the speaker • The chair asks for the “point” and informs the offending member of their action and moves forward • When to use? • Someone debates for a 3rd time • An amendment or debate is not germane to the motion • An incorrect vote is taken • (2/3 vs majority)

  16. What if I don’t understand? • Parliamentary Inquiry • Call “Parliamentary Inquiry” if you have question about parliamentary law • You must be recognized by the chair before asking your question • “Is this motion amendable?” • Point of Information • “I rise to a point of information” if you have a question about the motion or action taking place • “Do we have enough money in the budget to reimburse Wayne for the ice cream purchased?” • The chair answers and if need be consults the treasurer, maker of the motion or other member that has the necessary information

  17. Questions?

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