University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008

1. University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008

2. Imperatives • Continue to improve quality of education • Reduce costs to the Church

3. Imperatives • Continue to improve quality of education • Depends in part on operations • Organize to improve potential for smooth operations • Councils to improve communication • Reduce costs to the Church • More efficient operations • Fewer directors with more responsibilities • Simplified structure where possible

4. Guiding Principles • Student and mission focused • Activities vs. current departments • Similar activities consolidated • Fewer directors with more responsibilities • Presumes right personnel and working processes (accountability) • Well-functioning councils

5. Councils - Purpose • Obtain input from stakeholders • Coordinate between departments • Serve as a communication vehicle to campus

6. Recommendations • Organize a council focused on Student Progress/Core Processes

8. Recommendations • Organize a council focused on Student Progress/Core Processes • Dissolve some committees and incorporate them into these councils where possible

9. Methodology • Feedback from April meeting • Interviews with campus departments • Discussion document from departments • Products and services • Whom they serve • Ideas for improvement • Benchmarks solicited from departments

10. Methodology (cont.) • Comparisons with similar institutions • Survey results from prominent national organizations • Leadership Roles and Guidelines

11. Leadership Guidelines • Reporting Line • Qualifications • Scope • Span of Control • Strategy and Implementation • Internal and External Communications • University Resources • Employee Development

13. What Has Changed? • Adjustments to VP assignments presented on April 10

15. Adjustments from April • Health Center functions to remain with VP for Administrative Services • Assessment and Testing functions to remain with Assistant to the President • CIO aCTO a Associate VP for Technology • Intramurals to remain with Academic VP • Postpone/review consolidation of Library Copy Center with Print Services

17. Vice President for Administrative Services

18. Additional Changes VP for Administrative Services • Consolidate security, safety, emergency preparedness, and risk management functions • Director of Campus Safety and Security • Move student insurance functions from HR to Health Center • Consolidate most of Housing Maintenance functions with Physical Plant Maintenance

20. Vice President for Academics

21. Organizational Changes VP for Academics • Associate VP for Technology • Associate VP for Academics • College Realignment • Director of Enrollment Management • Admissions • Registrar • Academic Advising • Campus Scheduling

22. Organizational Changes VP for Academics • CITO restructured • Continuing Education • Distributed Learning • Faculty and Course Development • Records Management and Information Security • Creation of Instructional Media and Development Unit

23. Instructional Media and Development Unit • Includes these functions: • TV Studio • Media Production Center • Broadcast Services • Cable Programming • Sound and Lighting • Media Scheduling and Delivery • Media Development Center • Computer Labs • TEC Rooms • Reports through Associate VP for Technology

25. Assistant to the President

27. Vice President for Student Development and Services

28. Organizational Changes VP for Student Development and Services • Consolidate student development, leadership, activities, and honor code functions • Director of Student Leadership and Honor • Consolidate student counseling and international student service functions • Director of Counseling and International Student Services

29. Organizational Changes VP for Student Development and Services (cont.) • Consolidate student work experience, internships, career preparation and alumni functions • Director of Student Work, Career and Alumni Services

32. Implementation • Timing • Transition • Sizing

33. Handouts • Core Processes (yellow) • Leadership Roles and Guidelines (green) • Organizational Chart (white) • Major Tasks and Key Factors for Success (white)

34. Small Group Q&A • Student Development – President Wheelwright, MCK 101 • Assistant to President – Bill Neal, MCK 152 • Administrative Services – Mike Bliss, AUD • Academics – Max Checketts, MCK 127

37. Simple Model Teaching/Learning Admissions Placement Student Support University Support

38. President Assistant to the President VP of Academics VP of Student Support VP of University Support

42. Prophetic History “Influence for peace internationally . . .” --President David O. McKay

43. BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM

44. Membership in Pacific and Asian Countries

45. Direct Support of Students • Work-Study Scholarships for 1,950 International Students • IWES - $7,500/year • Level 2 - $5,500/year • Level 3 - $3,500/year • Work Opportunities – 800 students at PCC and 1100 on campus, integral to educational experience • Internships and Career Mentoring – Transition and Return Home as Professionals