SRCL Grant Awareness Sessions

1. SRCL Grant Awareness Sessions Julie Morrill Striving Reader-Literacy Program Manager Georgia Department of Education jmorrill@doe.k12.ga.us

2. Grant Award Systems and Schools • GA’s SRCL Grant Systems and Schools: http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Pages/Literacy-Reading.aspx

3. GA Striving Readers Listserv • Send an email to jmorrill@doe.k12.ga.us • Request membership on the list serv

4. Georgia Literacy Plan • Birth through Grade Twelve • Craft a literacy plan and use SRCL to fund that plan • Coordination of all resources • Consider what it currently cost your school and system to “do” literacy • Response to intervention • The Why • The What • The How

5. Scientific, Evidence-based Literacy Plan • This is where you begin to build your school plan.

6. Site-Based Literacy Team

7. Title 1, Part E Elementary and Secondary Education Act of 1965 • The goal of the Striving Readers Comprehensive Literacy (SRCL) program is to advance literacy skills-including pre-literacy skills, reading, and writing—for students from birth through grade 12.

8. Eligible applicants • LEAs and non-profit providers of early learning • 35% or more qualifying for free/reduced lunch based on the 2011 count • Funds support birth to grade 12 literacy projects in eligible high poverty/lower performing LEAs • Non-profit providers of Early Learning who have experience providing childcare services and providing professional learning for child care providers

9. Award • Georgia was awarded $25,650,000 for year one. • 95% of the funding will be sub-granted to LEAs and Non-profit early learning providers who reside in an eligible district . These providers are encouraged to partner with LEAs but it is not mandatory. • 5% remains at the State for program administration, professional learning contracts, and evaluation. • Pending Congressional budget approval, the State should receive approximately $27,000,000 per year for an additional 4 years. • We plan to request an award in the amount of $27,000,000 for cohort two

10. Cohort One Sub-grantees • Bartow • Brantley • Cartersville City • Clarke • Fulton • Jeff Davis • Jefferson County • Morgan • Rome City • Grant writer/school developed applications • Frequent request for technical assistance • Frequent questions by email and phone • Grant administrator • School and system buy-in

11. Sub-grantees per Cohort • 1 Large system with more than 45,000 students (4 high schools, 4 middle schools, 8 elementary schools, and 8 early learning centers) • 2 Mid-Sized Systems with more than 10,000 students (2 High schools, 2 middle schools, 4 elementary schools and 4 early learning centers) • 6 Small Systems with less than 10,000 students (can include all schools in the system)

12. Sub-grant Awards • Each sub-grant award will be dependent upon school population, number of teachers, and submitted budget • LEAs may choose to use 5% of total funding for grant administration • Cohort one average awards: • Distribution band average awards:

13. Grant Period • A grant award is made available for an approved performance period of five years • Award money must be distributed across multiple years of the life of the grant • Sub grantees for cohort two then have until September 30, 2018 to draw down, or actually spend, the FY 2013 portion of their grants.

14. Earmarked funding • 15% of funding “Early Learning” Birth to age 5 (non-profit early learning centers and pre-k) • 40% Kindergarten through 5th grade (Elementary School) • 20% Middle and 20% High schools with equal distribution of funding

15. Literacy plan design and use of SRCL funds Literacy plans should coordinate all resources available and use SRCL funding to fill gaps determined in needs assessments • Teacher training and professional development should be a primary focus of SRCL funding • Receive in-depth training on the English Language Arts Common Core Georgia Performance Standards: “the how” to teach reading and writing in a variety of delivery models appropriate to adults (on-line, face-to-face, poly-com, webinar) • Use valid and reliable assessments (Universal screeners, formative, summative, diagnostics, as well as the use of Lexiles); SRCL grantees must use program assessments • Print materials for classroom, media centers, family literacy

16. Literacy plan design and use of SRCL funds • Provide a Response to Intervention model of differentiation, ensure that staff is properly trained, and confirm that students are appropriately placed (Elementary, middle and high school) • Provide for at least 90 minutes of direct literacy instruction and incorporate literacy strategies throughout the content areas (birth-3) • Provide for at least 2-4 hours of literacy instruction embedded into the content areas (middle and high) • Ensure that all leaders are active participants in all training, as well as assessments and project management

17. Literacy plan design and use of SRCL funds • Extend literacy programs or offer summer literacy camp and contract with staff to administer • Extend Pre-K to match the school calendar and extend teacher and assistant salaries • Reimburse all travel expenses for staff to attend professional learning and meetings • Intervention materials, assessment materials and training for teachers in all content areas including special education, CTAE and ESL • Classroom equipment, materials, and supplies related to literacy, content literacy and literacy instruction

18. Literacy plan design and use of SRCL funds • Instructional technology to expand media titles for student’s access to print, increase student engagement, and add periodicals for student and teacher use for instruction • Technology purchases: • Consider insurance, replacement costs, etc. over the life of the grant

19. Disallowed Expenditures • Full time personnel not associated with the extension of the Pre-K days • Food is not allowable with the exception of family literacy activities as allowable in the Title I regulations • SRCL is not a technology grant but funds can be used to accommodate necessary upgrades to equipment (wireless routers, etc.)

20. Monitoring • Each site will be visited quarterly by program specialists to audit program compliance, fiscal compliance, and to provide technical assistance • An annual performance evaluation will be conducted by the Program Manager with additional visits to projects on an as needed basis using quarterly audit findings • Technical Assistance by all program staff as needed

21. Sustainability • Must consider sustainability of processes, programs, and equipment beyond the life of the grant

22. Professional Learning • Professional Learning Architect Web Based Materials • Contracted services to provide direct teacher professional learning (specific to early literacy, elementary, middle, and high school) • Modules will be developed beginning this summer • 10 modules are currently available at http://www.comprehensivereadingsolutions.com/ • Early Reading Teacher Academies can be found at http://www.professionallearning.gadoe.org/Pages/CourseCatalogPublic.aspx

24. Assessment • Outcome measure for yearly evaluation • CRCT, EOCT, Class, Access • Universal Screeners (mandatory) • Dibels Next, Scholastic Reading Inventory, PALS Pre-k and PPVT

25. To prepare for the upcoming subgrant competition • Convene system and school literacy teams • Decide who are appropriate members of literacy team prior to formulating grant proposal 2. Conduct a thorough data review of all schools and establish a school feeder pattern that has capacity and would benefit from this type of literacy reform effort. 3. Develop Review Room

26. What is Review Room? Review room is an online data management system that will allow us to do all of our grant development and management in one location. It allows us to set up work flow so that you will upload and manage your grant development and then we will manage the review.

27. Review Room Link • The URL is: gastrivingreader12.myreviewroom.com/

28. Create your Log-in • You will need to create a log-in for your district • You will use your district email and create a password.

29. Create your district profile As the district administrator, you will develop the district profile. You will use the access code to begin development of this. The district Access code is: (it is case sensitive) SRCL2012GAdistrict

30. After the district profile is created • You will send the school access code to a school/center contact that will begin development of the school profile. • Each school will develop their own, you must pre-populate the school or center that will develop a grant.

31. Create your school profile • You will need the school access code • SRCL2012school (case sensitive)

32. Next Steps • Once all of your profiles are created, you will need to wait until the grant application is released. • I will send out an email on the list serve that it is ready. You will then log back into your site and see that you have more work to do.

33. SRCL Timeline • July 2012 Review Room launches • Sept. – December 2012 Technical assistance upon request from GADOE • December 14, 2012 Applications due to the Georgia Department of Education • January 2013 Review of application components; incomplete applications will not be forwarded to readers for scoring – Phase 1 • January 2013 Reader review and scoring – Phase 2  • January 2013 Federal compliance review and analysis of applications – Phase 3 • February 2013 Recommended sub-grantees submitted to State Board of Education for action • February 2013 Cohort two awards announced with 20% start up funding • March – April 2013 Performance plans and budget timelines due

34. Technical Assistance Please contact us in the Striving Readers Office at: