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Rebuilding a Data Program from Ground Zero

This presentation discusses strategies to onboard and train data managers, maintain CPI status above 90%, and ensure a low error rate in data entry. It also provides an overview of the BMT program and its achievements.

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Rebuilding a Data Program from Ground Zero

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  1. Rebuilding a Data Program from Ground ZeroTracy Coyne, MSN, RN, NE-BCTCT Data Manager Conference 2/20/2019

  2. Presentation Objectives • Identify resources available to onboard and train a data manager. • Share strategies to obtain and maintain CPI status greater than 90%. • Recognize methods to ensure data entry has less than 2% error rate.

  3. BMT Program Overview • Continuously operating Adult program for almost 29 years • Just over 2500 transplants since inception • First Autologous Transplant May 1990 • First Allogeneic Transplant Nov 1990 • First Unrelated Donor transplant from National Marrow Donor Program 1995 • NMDP Collection Center since 1991 • NMDP Transplant Center since 1994 • NMDPApheresis Center since 1998 • FACT Accredited since 2001 • Clinical, Cell Collection and Cell Processing programs • CAP and CLIA accredited Laboratory

  4. Poll Question #1 • How would your program operate if there were no data managers? • No change in operations. • Decrease the number the of transplants. • Cease transplants until data managers were hired and trained.

  5. Poll Question #2 • What happens to the program if data entry cannot be maintained? • No issue, it is just data. • Affects standing with CIBMTR. • Affects insurance contracting. • May affect Center of Excellence Standing

  6. WFBMC Standing as of September 2017 • 100% vacancy • 470 forms were due/required correction • 1st CPI warning

  7. Poll Questions • What resources do you use to train a new data manager? • One on one training • Shadowing clinical team • CIBMTR Manuals

  8. Necessary Tools to Onboard and Train Data Managers

  9. BMT Team

  10. CIBMTR Staff & Resources

  11. IT Tools • EMR with access to outside medical records • Templated forms in EMR to capture key data points

  12. Forms Due Report drives form completion and error correction CIBMTR Manual every form, every time Collaboration between team members

  13. Resources & Tools Use

  14. Maintaining CPI Standing Greater than 90%

  15. Metrics for Success

  16. Summary

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