21 st Century Community Learning Centers Summer Expanded Learning Opportunities Focus Colorado Department of Education

1. 21st Century Community Learning Centers Summer Expanded Learning Opportunities Focus Colorado Department of Education January 8, 2013 Tom Denning 21st CCLC Grant Program, Dropout Prevention & Student Engagement Laura Noonan Office of Expanded Learning Opportunities Kim Burnham Competitive Grants & Awards

2. Purpose 2 To provide additional dramatically personalized learning experiences for students in 21st CCLC summer learning programs throughout Colorado for the purposes of increasing academic achievement.

3. Background The U.S. education system has scarcely changed since the industrial age. Instead of taking advantage of seismic shifts in technology, communications, and globalism, it has experienced a decades-long decline. Today, millions of U.S. students drop out of high school annually. College completion rates are sub-par, with outcomes for urban youth far worse. We must reignite education nationwide, remain competitive globally as we keep students engaged and make learning more enjoyable and relevant. Expanded Learning Opportunities, an innovative teaching and learning platform designed to ignite the unique potential of every student through the creation and delivery of dramatically personalized learning experiences can be used to transform summer school programs within 21st CCLC sites. 3

4. Expanded Learning Opportunities Vision Know the Student Shared Engagement Shared Accountability Dramatically personalized learning experiences that ignite the unique potential of every student Vary Delivery Methods Modularize Content Reimagine Human Capital Maximize Time Data and Systems Management Federal and State Policies

5. Available Funds A total of $300,000 is available. One time grants of up to $50,000 will be awarded. 5

6. Eligible Applicants Currently funded 21st Century Community Learning Centers. 6

7. Allowable Use of Funds • Allowable Activities Include: • Flexible staffing and scheduling models; • Blended learning; • Strategic use of community based partners; • Programming that is started in the summer that will be expanded to serve students year-round; and • Technology which directly supports experiences that provide dramatically more personalized learning for students. This includes technology that enables better student data sharing between summer and core academic programs. • Activities that will not be funded include: • Any technology infrastructure not directly impacting the quality of the personalized learning experience for students; • Capital needs (including bookshelves or other furniture); and • Conferences or other professional development activities. 7

8. Allowable Use of Funds (2) • Per federal guidance, currently 21st CLCC fund may only be used for programs and activities outside of the school day.  If an applicant would like to leverage summer programming activities with regular school day programs, such as transition supports for students, additional resources would need to be used to pay for the portion of the cost/expenses that occur during the school day.  • The US Department of Education has encouraged 21st CCLC program to leverage other grants, such as School Improvement Grant funds, SES (Supplemental Educational Services), or Title I funds to support activities that occur during the school day, as appropriate.  For more information on fiscal guideline, see: • OMB A-87 –General Principles for Determining Allowable Costs, Basic Guidelines 3. Allocable costs.  This area addresses the costs allocable based on relative benefit received of the goods or services, http://www.whitehouse.gov/omb/circulars_a087_2004/ • 21st Century Community Learning Centers Non-Regulatory Guidance  - See questions G 6 - G 8,  re: school day activities and leveraging additional funds to support school improvement, http://www2.ed.gov/programs/21stcclc/legislation.html 8

9. Allowable Use of Funds (3) • The current financial status of Cohort V and VI awardees will be reviewed to ensure: • An updated budget is on file for the current year; • A copy of the signed FY2012-13 Grant Award Letter has been signed and returned; • Annual Financial Report for FY2011-12 has been received in an approvable format; • Carryover from FY11-12 is not excessive (more than 25% unless the original start date of the grant was in 2009); and • 21st Century funds have been requested on a minimum of quarterly for the last 12 months. If it is determined that the majority of the criteria above have not been met by the awardee in the last 12 months they will not be eligible for the supplemental RFP. 9

10. Duration of Grant February 15, 2013 to August 31, 2013. Any funding not obligated by August 31, 2013 will be reverted back to the state. No carryover funding is permitted. 10

11. Evaluation The LEA must submit a programmatic final report due to CDE on September 30, 2013, reporting on the number of students enrolled, the number of students successfully completing the summer learning program, activities offered and assessment of academic advancement for students. 11

12. Review Process Applications will be reviewed by CDE staff to ensure they contain all required components. This is a competitive process. There is no guarantee that submitting a proposal will result in funding or funding at the requested level. All application decisions are final. 12

13. Providers Serving Special Populations Data and curricula must be provided to demonstrate evidence of effectiveness with special populations. 13

14. Submission Process Proposals will be due by 4 p.m. on Tuesday, February 5, 2013 to: Nicole Dake Colorado Department of Education Competitive Grants and Awards 1560 Broadway, Suite 1450 Denver, CO 80202 & Submit an electronic copy of the proposal (with electronic budget) to: CompetitiveGrants@cde.state.co.us 14

15. Required Elements Part I: Proposal Introduction (not scored) Cover Page Part II: Narrative Budget Narrative Electronic Budget 15

16. Section A: Needs Assessment Needs of specific students and families to be served through this grant (including data). For example, note the number of McKinney-Vento and foster care students to be served. Current summer program to be provided and description of how learning will become more personalized and ignite the unique potential of every student, if awarded this grant. 16

17. Section B: Expanded Learning Activities Plan • Clearly identify one of more of the five ELO elements as central to the plan: • Know the Student; • Modularize Content; • Maximize Time; • Reimagine Human Capital and/or; • Vary Delivery Methods. • Plan of how funds will be used to for the summer program and how this aligns with the element(s) identified above. • How program is innovative or demonstrates a new approach to the existing program. Demonstrate the value that be added due to what is to be implemented. • Clear and measureable goals for success of students based on the plan to be implemented. • Detailed timeline for implementing the key strategies and activities to reach goals that were set. Timeline identifies major implementation activities, interim benchmarks and the date by which they will be accomplished. 17

18. Section C: Performance/Evaluation Description of what methods will be used to collect information about the effectiveness of program activities. 18

19. Section D: Budget Narrative • All expenditures contained in the electronic budget are described in the budget narrative and connected to project goals and activities. • The costs of the proposed project are reasonable and the budget sufficient in relation to the objectives, design, scope and sustainability of project activities. • Funds awarded under the program will be used to supplement the level of funds available for authorized programs and activities, and will not supplant federal, state, local, or non-federal funds. • The current financial status of Cohort V and VI awardees will be reviewed to ensure: • An updated budget is on file for the current year; • A copy of the signed FY2012-13 Grant Award Letter has been signed and returned; • Annual Financial Report for FY2011-12 has been received in an approvable format; • Carryover from FY11-12 is not excessive (more than 25% unless the original start date of the grant was in 2009); and • 21st Century funds have been requested on a minimum of quarterly for the last 12 months. If it is determined that the majority of the criteria above have not been met by the awardee in the last 12 months they will not be eligible for the supplemental RFP. 19

20. Contact Information For program questions contact: Tom Denning (denning_t@cde.state.co.us or 303-866-6791) 21st CCLC Grant Program, Dropout Prevention & Student Engagement Unit Laura Noonan (noonan_l@cde.state.co.us or 303.866.6276) Office of Expanded Learning Opportunities For fiscal/budget questions contact: Marti Rodriguez (rodriguez_m@cde.state.co.us or 303-866-6769) For RFP specific questions contact: Lynn Bamberry (bamberry_l@cde.state.co.us or 303-866-6813) 20