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November 5, 2012 Academic Senate Focus Group Bruce Wintroub and Lori Yamauchi

This project aims to develop UCSF-wide policies and principles for space allocation and usage, with a focus on fairness, consistency, transparency, and sustainability. It includes the seismic retrofit and renovation of the CSB and UCH buildings, as well as the decanting of wet labs and offices to other spaces. The project also involves the relocation and demolition of several buildings.

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November 5, 2012 Academic Senate Focus Group Bruce Wintroub and Lori Yamauchi

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  1. UCSF Space Committee and CSB/UCH Seismic Space Planning November 5, 2012 Academic Senate Focus Group Bruce Wintroub and Lori Yamauchi

  2. UCSF Wide Space Committee • Began early 2012; meetings regularly bimonthly • Representation across Schools and Med Center • Charge: To develop a set of UCSF wide Policies and Principles that can be implemented across UCSF • Goals: • Agree on core themes and philosophies aligned with UCSF strategic plan and direction • Ensure fairness, consistency, transparency, and sustainability • Develop tools, processes and methods that enable implementation of core principles • Develop a living document that will meet space needs in the present and the future

  3. UCSF Wide Core Space Principles • Individual programs & faculty space decisions are Direct Reports’ responsibility for assigned space • Direct Reports responsible for identifying opportunities for collaboration and ensuring principles are followed • Reports provided to Cttee every 3 yrs. Principle 2: Fairness, Consistency, Transparency, Sustainability, Strategic Prioritization • Criteria for allocation and use assessment includes alignment with UCSF strategic plan, unit goals, and demonstration that space is being used optimally based on the metrics identified in document and practice Principle 1: Accountability and Governance

  4. UCSF Wide Core Space Principles • Space does not belong to one entity in perpetuity - all assignments to be reviewed every 3 yrs. by Committee • Relinquished/released space > 2000 square feet to be reported to the Committee; which could choose to return it to the control point or the Chancellor or use an RFP type reallocation process • Chancellor retains up to 10% of the space in reserve fund at his/her discretion • All research (wet and dry) space will be expected to cover costs of $90/square foot in year 1 using credited IDC or other funds • Admin. space performance determined based on density of personnel at 150 asf per full time FTE Principle 4: Operational Cost Responsibility Principle 3: Non Permanence

  5. Other: Tools and Processes • Campus Space Inventory, (housed in Capital Programs) and Medical Center Space Inventory, (housed in Med Center Design & Construction) to provide information for reports • Reports on space utilization and allocation to be brought to UCSF Space Committee every three years • UCSF Space Committee to recommend new assignments and processes

  6. Highlights from Specific Sub Projects: CSB/UCH Decant • Current schedule: • CSB decant: 2013 – 2014 • CSB retrofit/renovation: 2015 – 2016 • UCHall decant: • 2013 – 2014 (labs) • by 2017 (offices) • by 2017 (clinics) • UCHall retrofit/renovation: 2018 – 2019 Goal: modernization and greater space efficiency in four floors of wet lab and office space in the HSIR towers and portions of other floors in Medical Sciences (MS) and HSIR Clinical Sciences Building (CSB) and UC Hall (UCH) are seismically compromised buildings. They contain 71K ASF (CSB) and 90K ASF (UCH) respectively. They are proposed for seismic retrofit and renovation, and must be vacated completely prior to renovation. CSB is proposed for renovation as offices and classrooms only; wet labs now in CSB will not be replaced in the building. By not replacing the wet labs in the retrofitted CSB, expected decrement of 30.5K ASF of wet labs at Parnassus UCH is proposed for renovation as offices/dry labs, classrooms and housing.

  7. Highlights from Specific Sub Projects: CSB/UCH Decant (continued) 30K ASF of wet labs now in CSB and 13.5K ASF of wet labs in UCH will move to space vacated by programs who moved to Mission Bay Neurosciences, including MSB-2 (pt), HSE-6 (pt), HSE-7 (full), HSW-7 (full), MSB-7 (pt), HSE-8 (full), HSW-8 (full), MSB-8 (pt). Much of the vacated space will be gutted and renovated as generic wet lab space. 34K ASF of offices/dry labs/teaching labs now in CSB and will move temporarily to existing vacant offices/labs in UCH and permanently to space to be vacated by programs who will move to the Mission Bay Academic Building, including MU-4E, MSB-1 (pt), MSB-5 (pt), MSB-6 (pt). Other offices in CSB will move off Parnassus. Classrooms and auditorium now in CSB will not move to temporary quarters, and will await replacement in CSB after retrofit is complete. Other buildings to be vacated and demolished include: 374 Parnassus (2013), 735 Parnassus (2013), Laboratory of Radiobiology (2014), Medical Research IV (2014), Surge (tbd), Woods (tbd), Proctor (tbd). Some of the occupants of these buildings will move to space in the HSE/HSW and MSB buildings. Following demolition, the following is being considered: 374 Parnassus (park), 735 Parnassus (housing), Lab of Radiobiology (parking/loading), MR IV (parking), Surge (open space), Woods (open space), Proctor (open space or housing).

  8. Highlights from Specific Sub Projects: CSB/UCH Decant (continued) • Replacement office/dry labs in renovated CSB will be laid out in Activity-Based Workplace model, a la Mission Bay Academic Building (Block 25A) (i.e. open workstations with huddle/focus rooms for private activity) • CSB will also accommodate academic work spaces for clinical faculty and their staff • UCH offices will move to renovated CSB; Toland Hall will be replaced in UCH, but other UCH classrooms will not; UCH Ophthalmology clinics will not be replaced in CSB or UCH • UCH is currently planned for retrofit/renovation, but demolition is being considered if conversion to all housing is infeasible. • Current plan calls for renovation of 3 floors for offices and 3 floors for housing. • To reduce space ceiling overage, renovation of 6 floors for housing (in 1 or 2 phases) is being evaluated [housing does not count against space ceiling]. • No parking is planned in retrofitted UCH.

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