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Student Information System (SIS) Overview for UTFAB: March 5, 2019

This report presentation provides an overview of the Student Information System (SIS) and recent projects and updates. It includes data on logins, registrations, financial aid, transcripts, grades, and more. Future plans and partnerships are also discussed.

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Student Information System (SIS) Overview for UTFAB: March 5, 2019

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  1. Student Information System (SIS) Report Presentation to the UTFAB March 5, 2019 Bob Engmark, Director, Information Systems Chris Seng, Director, Office of the Registrar

  2. New Face in Team Student Employee - Zack Jones • Junior: Computer Science • Started in February 2019

  3. SIS Ecosystem

  4. SIS Project Background • Collaboration with UTFAB began in 2004 • Hardware, Software and Staffing for the SIS • SIS = RAMweb, ARIESweb, FAMweb, RAM Mobile, Banner and more systems • SIS Serves: • Academic Departments, Administrative Departments, • Students, Applicants, Alumni, UG, GR, Professional, Continuing Education • Faculty, advisors, staff

  5. RAMweb Login by Year Logins Year

  6. Login Count for 2018

  7. Magnitude of the SIS – AY 17/18 • Registrations per Academic Year ~75,000 • Financial Aid - $330M (+6.5 %) • RAMweb logins 4.1m • Tuition and Fee Assessment - $564M (+5.2%) • Transcripts Produced – 30,311 (+1.4%) • Degree Audits run – 189,386 (+12.9%) • Electronic Graduation Contracts – 5,831 • College transcripts received and reviewed – 18,711 (+10.2%) • Domestic: 17,468 • International: 1,243 • Grades collected – 303,514 (+7.7%) • Course sections managed – 19,098 (+3.8%)

  8. Completed Projects • Upgrades • Banner 9/SIS Upgrade • SCAIT Module Redesign • Database, Oracle 12G • Financial Aid AY19/20 regulatory compliance package • uAchieve (degree audit system) • Banner Document Management • Workflow

  9. Completed Projects • RAMweb • Two-Term Planned Leave • Local Address 3 weeks in RAMweb, 28,000 collected • RAMweb Search • You@CSU Impact • Reports, Preferred First Name • LoudCloud integration

  10. Ongoing Items… • RAMweb security scans • Every week now, used to be every quarter • Identifies areas in code for review with security concerns • Cross site scripting, sql injection • Large upgrades: • Banner • uAchieve • Testing, testing, testing

  11. Banner 9 Upgrade Q1 2019 • BA AR 9.3.9 • BA ETHOS API DB UPGRADE 9.13 • Banner Faculty Self-Service 9.8 • Banner Faculty Self-Service 9.7 • BA FIN AID 9.3.12.1 • BA FIN AID 8.34.1.3 • BA FIN AID 8.34.1.2 • BA FIN AID 8.34.1.1 • BA FIN AID 8.34.1 • BA GENERAL 9.3.12 • BA GENERAL 9.3.11 • BA GENERAL 8.10.4 • BA GENERAL 8.10.3 • BA Extensibility 9.2.1 • BA INTG API 9.13 • BA INTG API 9.12 • BA GEN ADMIN COMMON 9.3.15.2 • BA GEN ADMIN COMMON 9.3.15.1 • BA GEN ADMIN COMMON 9.3.15 • BA GEN APPNAV 3.1 • BA GENERAL CMN DB 9.16 • BA STUDENT 9.3.13.1 • BA STUDENT 9.3.13 • BA STUDENT 9.3.12 • BA STUDENT 8.17.0.2 • BA STUDENT 8.17.0.1 • BA STUDENT 8.17 • BA STUDENT 8.16.1 • BA STU API 9.13 • BA STUDENT REGIST SSB 9.12 • BA STUDENT REGIST SSB 9.11

  12. Coming Soon • ASCSU Elections – April 8-10 • Social Network Login • RAM records and FAMweb • New degree audit visuals • Weekly Schedule, new look • Calendar View (Week or Month) • Shows university breaks and finals

  13. Degree Audit New Look!

  14. Weekly Schedule New Look!

  15. What’s Next? • Numerous requests to record new information • Program Compliance, Student Success, High Impact Practices • Student engagements • Course details • Gender Identity / Personal • Zip Code of course location, VA and SARA compliance • Detail race and ethnicity of students • More…

  16. On the horizon… • Electronic Data Exchange (Edx) for Transcript sending and receiving (edi or xml files) • Multi-factor (2 factor) authentication • Qingdao Joint College Proposal • CSU System Joint Banner Project • ARIESweb Redesign

  17. Transfer Credit Evaluation / EDX update • 17,468 transcripts in 2017-18 AY, - approx. 1/5 from CO institutions • Current process, - Manual data entry, up to 30 business day turn around • Opportunity: EDX, electronic data exchange • 2 business day turn around when transcript received in EDX format • Decreased errors • Contract signed effective 5/1/19 for Importer tool to load XML file • Statewide initiative/Partnership with: • Colorado Department of Higher Education • Community College System • CU System, UNC, School of Mines

  18. Qingdao University • A Potential Partnership with Qingdao University, China • 3,000 to 5,000 students • 15 to 20 Majors, with courses taught in English • Up to 200 faculty members • Several research centers • Curricular approvals through Faculty Council • Program Approvals by the Chinese Ministry of Education • Revenue share with colleges and departments

  19. CSU System Joint Banner Project • Migrate CSU Pueblo from homegrown SIS to CSU Banner system • One Banner SIS • Institutional data separate or shared per table set-up • MEP; Multi Entity Processing platform • Ability to add additional institutions; CSU Global • 3 year project to integrate CSU Pueblo SIS operations • Information Systems team at CSU manages system • Opportunities for efficiencies of back-end operations

  20. FY20 Funding Request: $793,565

  21. Sharing the costs... • FY20 request: $793,565 • FY20 Total Budget: $1,773,250 • UTFAB + Univ match + I.S. support • Any additional costs absorbed centrally • University matches UTFAB support and more • Projection for FY20 was: $801,690

  22. Projected SIS Budget

  23. Thank You for the Partnership • Collaboration with UTFAB began in 2004 • We appreciate your support of the project • SIS is critical core infrastructure • Systems are performing exceptionally well Contact: christopher.seng@colostate.edu Office of the Registrar, Centennial Hall

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