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Creating a Large Poster from a PowerPoint Presentation

Creating a Large Poster from a PowerPoint Presentation. Margy Ingram Learning Technology Services University of Wisconsin-Stout. Determine Size of Poster. Consult sponsoring organization’s requirements for poster dimensions PowerPoint will allow length up to 56” Size of the printer

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Creating a Large Poster from a PowerPoint Presentation

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  1. Creating a Large Poster from a PowerPoint Presentation Margy Ingram Learning Technology Services University of Wisconsin-Stout

  2. Determine Size of Poster • Consult sponsoring organization’s requirements for poster dimensions • PowerPoint will allow length up to 56” • Size of the printer • LTS printer uses roll paper 42” wide • One dimension of the poster can be no more than 42” • Allow 1” of bleed around all sides

  3. Number of Slides Needed • Once size of poster is known: • determine poster layout • arrange in columns • audience can walk from left to right • placement of title • 16 slides (7.5”x10”) fit on a 46”x42” poster • 20 slides (7.5”x10”) fit on a 56”x42” poster • 9 slides (11”x17”) fit on a 56”x42” poster

  4. Prepare Presentation • Open Microsoft PowerPoint • Go to Design > Page Setup, and select: • “On-screen Show” for 10” x 7.5” slides • “Custom” specify a size up to 11”x17” • Prepare slides • Key words • Letter size minimum is 24 point • Avoid paragraphs and sentences

  5. Sample Layout

  6. What About the Title? • As part of the poster body - • one of the total number of slides • As a banner with same template • Create another presentation • Go to file, page set up and specify size • usually the length of the layout • 4 or 5 inches wide • As a banner – no template • Add title information to large layout by creating a text

  7. Include Visuals • Instead of words use: • photographs • drawings • charts and graphs • Avoid tables of numbers • Limit tables of words

  8. My Research Data

  9. Where to Save Presentation • Create a folder for this project in ‘My documents’ • As you work, continually save your creation as a ’presentation’ • Proof, proof, proof • Save final time

  10. Save Presentation for Poster • Go to ‘File’ > ‘Save as’ • Select the proper folder to save the images in • Give the images a name if different from your presentation title

  11. Save for Poster • Go to ‘File’: • ‘Save as’>‘save as type:’ • Scroll down and select: ‘JPEG File Interchange Format’ • Click ‘save’ • When prompt appears, click ‘every slide’

  12. Where are the Slides? • This prompt will appear when images are saved, click ‘OK’ • A new folder is created to hold the .jpg images • Each slide is saved as a separate .jpg image • The location of the file is stated in the prompt above

  13. What’s Next? • Open a ‘New” PowerPoint presentation • Go to Design > Page Setup, and select: • ‘Custom’ specify a size up to 42”x56” • Click ‘OK’ • Select blank content layout • Layout shown will be the entire poster

  14. Using the Grid • Turn on grid for easier placement: • ‘View’ > ‘Grid and Guides’ • Check ‘snap objects to grid’ • Select a grid spacing • Check ‘Display grid on screen’ • Check ‘Display drawing guides on screen’

  15. Getting the Slides on Poster • Go to: insert > picture > • Navigate to proper folder • Select all slides by: • click on the first slide • hold down the ‘shift’ key • click on the last slide • Click on ‘Insert’

  16. Slide 3 Arrange Slides • Arrange slides in columns going down • Space first column appropriately Creating a Poster from a PowerPoint Presentation Slide 1 Slide 4 Slide 7 Slide 10 Slide 2 Slide 8 Slide 11 Slide 5 Slide 9 Slide 12 Slide 6

  17. Align Slides • Align slides in first column by • holding down the ‘shift’ key and click on each slide in the column • go to drawing tools > align > align left • continue for each column • Align slides in first row by • holding down the ‘shift’ key and click on each slide in the column • go to drawing tools > align > align top • continue for each row

  18. Compress Images • Click on an image and then on the compress tool to the far left on the picture tab • On prompt screen select ‘all pictures in document’ and ‘print’ resolution • Save final version as a presentation

  19. Slide 7 Slide 10 Slide 1 Slide 4 Slide 8 Slide 2 Slide 11 Slide 5 Slide 12 Slide 9 Slide 6 Slide 3 Completed Poster

  20. Poster Background/Template • Preselect the background or template you will use for large poster. • Use a blank/white background for slides • Colored text may be used • Include colored charts and visuals • Save as JEPG Interchange Format images • Insert images onto large poster (see previous slide: Getting the Slides on the Poster) • Arrange slides in columns • Continually save as a presentation

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