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Good Maps to Steer By Excellence in Records Management

Good Maps to Steer By Excellence in Records Management. Barbara Robinson. Facilities Management. Topics. Requirements analysis Systems specification and acquisition Data acquisition Operations Staffing Training Users, stakeholders On going data updating System development

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Good Maps to Steer By Excellence in Records Management

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  1. Good Maps toSteer ByExcellencein RecordsManagement BarbaraRobinson Facilities Management

  2. Topics • Requirements analysis • Systems specification and acquisition • Data acquisition • Operations • Staffing • Training • Users, stakeholders • On going data updating • System development • Future & Hints

  3. Organization Structure

  4. Site Services Map Sets. Site Services Schematic Archibus Plans Site & Services GIS. Archive of Building Records. EDM. Self Service through Alchemy. Space Management System (Archibus). Self Service trough the Web. Projects done through Operations or the Capital Works Section. Building Management System DocTrack. Profile Drawings. Consultant & Contractors System (CCDB) Evacuation Plans Cleaning Plans Standards & Records Systems

  5. Space Records Management • Requirements analysis • System Specifications & acquisition • Data acquisition • Operations • Staffing • Training

  6. DAS UFA 27% of Total QUT UFA Space Records Management Reports

  7. Archibus • Users & Stakeholders

  8. Archibus • On going data and system validation

  9. Archibus • Ongoing data updating • On going system development • Future & hints

  10. Space Records Management Benchmarking

  11. Site & Services Records - GIS

  12. Site & Services Records

  13. Site & Services Records

  14. Site & Services Records - GIS Example of Object Data fields

  15. Site & Services records • Requirements analysis • Systems specification and • acquisition • Data acquisition • Operations • Staffing • Training • Users, stakeholders • On going data updating • System development • Future & Hints

  16. Building and Grounds Documentation • Alchemy Screens • Search Window • Launch • Red Line • E-mail Function

  17. Conclusion

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