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Capacity Building Passing on the Experience

This article discusses the significant milestones achieved in digitization, with a focus on Arabic content, at the BA Digital Lab. The Digital Laboratory is the cornerstone for premium quality digitization and is well-equipped for various types of media. The lab plays a crucial role in digitizing Bibliotheca Alexandrina's valuable collections. With a workforce of 120 staff members distributed over several teams, the lab operates 7 days a week in 2 shifts per day, working on multiple collections simultaneously. A workflow management system is essential to control and track the digitization process, and the Digital Assets Factory (DAF) serves as a digitization workflow management system. The Digital Assets Repository (DAR) is developed to maintain the institution's digital collections, providing public access to the digitized materials. The article also highlights capacity building efforts, such as workshops and collaborations with external organizations, to share the BA's technical expertise in digitization.

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Capacity Building Passing on the Experience

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  1. Capacity BuildingPassing on the Experience World Digital Library Arab Peninsula Regional Group meeting Dr. Noha Adly

  2. Reaching significant milestones in digitization With a focus on Arabic content

  3. It all started at the BA Digital Lab…

  4. The Digital Laboratory The Corner-stone For Premium Quality Digitization

  5. Well equipped for different types of media

  6. Digital Laboratory Digitizing various media including slides in multi-formats, negatives, books, manuscripts, pictures and maps Digitizing Bibliotheca Alexandrina’s valuable collections Many of the Library’s projects are highly dependant on the digital laboratory

  7. Digital Lab Man Power Workflow & Workflow Management system are essential to control and track the process 120 staff members Distributed over several teams Working 7 days / week 2 shifts / day Working in many collections simultaneously

  8. What is a Workflow ? • A workflow is a well defined sequence of operations, declared as work of a [resource]* during which documents, information or tasks are passed from one resource to another for action • According to a defined procedural rules • Having an estimated time • Can be documented • Can be learned *Resource: is a person, simple or complex mechanism, group of persons, an organization of staff, or machines

  9. Digitization Phase “Scanning” Processing Phase OCR Phase Hardcopy is converted into raw digital image • Raw digital image is enhanced to realize: • Better image quality • Better OCR accuracy It extracts the text corresponding to the processed image contents Basic Digitization Workflow

  10. Basic Digitization Workflow For each phase, we need to: • Define the specs of the output (Quality) • Set the procedure of work to guarantee quality • Calculate the required time • Whenever possible try to Automate tasks • Set Benchmarks to monitor the progress

  11. Why Workflow Management System? • Automation of task handling • Progress tracking • Process Management • Flexibility

  12. Digital Assets Factory DAF(DAF is the digitization workflow management system) 1. Automation of task handling

  13. 2.Progress tracking Workflow Tracking Pending Items Late Jobs Employee’s Rates Build Customized Report Digital Assets Factory DAF(DAF is the digitization workflow management system)

  14. 3. Process Management Roles (Permissions) Job Types General Settings Phases Employee accounts Workstations Collections Digital Assets Factory DAF(DAF is the digitization workflow management system)

  15. 4. Flexibility Digital Assets Factory DAF(DAF is the digitization workflow management system)

  16. Targeted MonthlyProductionRate ≈ 5,000 books/month (1,800,000 pages) HOW to reach the target?

  17. Daily Rates (single shift) • Scanning: ≈ 3,000 pages/person • Processing: ≈ 3,000 pages/person • Latin OCR: ≈ 4,000 pages/person • Arabic OCR: ≈ 2,100 pages/person

  18. Monitoring • Rate/user (monitored during the shift) • User rate & Rate/shift report

  19. Reporting • Weekly production • Monthly production

  20. BA’s digital collections are maintained within the institution’s Digital Assets Repository - DAR

  21. Digital Assets Repository Developed to facilitate the creation, use and management of the digital library collections. A repository for all types of digital material including slides in multi formats, negatives, books, manuscripts, pictures and maps, audio and video, thus preserving and archiving the digital media Provides public access to digitized collections through a web-based search and browsing facilities

  22. Digital Assets Repository • DAR’s core consists of 4 fundamental modules: • The Digital Assets Factory (DAF) ) http://wiki.bibalex.org/DAFWiki • Responsible for the complete automation of the digitization cycle • It was developed using open source tools • The Digital Assets Metadata (DAM) • Keeps a unique and intact version of the digital assets’ metadata • Helps ensuring that cataloging, indexing, browsing, searching and retrieval are done efficiently • In the latest version, DAM uses Fedora to manage the metadata. • Based on METS/MODS standards • The Digital Assets Keeper (DAK) • A repository for the digital assets that are either produced by DAF or are directly introduced into the repository. • Digital Assets Publishers (DAP) • Components that publish and display the digital assets stored in DAK • Book viewers • Search engines

  23. Imparting Capacity Building Sharing the BA’s technical expertise with external organizations

  24. ISIS has conducted capacity building workshops: Yale University December 2007 Arabic and Middle Eastern Electronic Library Municipal Administration Modernization (MAM) program in Syria March 2009 Kuwait Institute for Science and Research “KISR” January 2010

  25. Capacity Building Scope Passing on the experience of building an institutional repository to maintain the production of high quality digital assets in terms of digitizing, processing, OCRing, encoding, archiving and publishing based on well known standards.

  26. Capacity Building Program

  27. The capacity building program Overviewing BA/ICT facilities (Digital Library, Internet Archive, VISTA, HPC, System infrastructure design, etc.)

  28. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Digital image parameters • Compression formats • Digitization workflow and phases

  29. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Enhancing image and text quality • Images rendering a good OCR

  30. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance

  31. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance • Digital Assets Factory (DAF) • Automation of the digitization workflow • DAF key features • Job life cycle

  32. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance • Digital Assets Factory (DAF) • OCR • Analysis of the input and classifying it to different fonts • Automating OCR procedure

  33. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance • Digital Assets Factory (DAF) • OCR • Online Storage

  34. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance • Digital Assets Factory (DAF) • OCR • Online Storage • Library Services • VTLS including its different modules • LIS servers and DB maintenance • OPAC and WEBAC customization • In-house developed systems

  35. The capacity building program • General tour over viewing BA/ICT facilities • Digitization process • Hands on Scanning and Image processing • Quality Assurance • Digital Assets Factory (DAF) • OCR • Online Storage • Library Services • Multimedia delivery framework

  36. Disseminating knowledge in the digital age…

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