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Streamlined Approval of SIG By-Law Changes for ACM

ACM's SGB introduces a simplified process for approving SIG by-law changes, allowing for pre-authorized changes and removing the need for a membership vote unless objected by 3% of members. The SGB will forward the proposed changes to the ACM EC for adoption.

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Streamlined Approval of SIG By-Law Changes for ACM

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  1. Model • No ACM Bylaws changed; use existing authority of ACM EC • SGB policy on when SGB EC will recommend a by-laws change to ACM EC without membership vote • Notice to members without 3% objecting • Set of changes pre-approved by SGB • None of this removes the SGB EC discretion on whether a proposed set of by-law changes is advisable

  2. Pre-authorized changes • Change between 2-year and 3-year terms (*) • Restrictions on term extensions (*) • Disallow for a SIG • Reduce to 1-year • Allow full one-term extension • Election of some or all SIG officers at large, without designation of roles (*) • Must have a mechanism for how they will be organized • Must require at least n+1 candidates for n positions at large

  3. Election of some or all SIG officers by specified role (*) • Must require at least 2 candidates for any role • Addition or removal of ex officio non-votingmembers to a SIG executive committee • This would cover not only newsletter editors, webmasters, but also could cover advisory boards, conference chairs • Addition of past-chairs as officers of a SIG / voting members of the SIG executive committee

  4. Title changes within a role • E.g., chair, president, etc. • Separation or consolidation of roles • E.g., secretary/treasurer vs. separate offices • Addition of new elected officers • Change of election schedule, but not later than the ACM guidelines (*) Starred changes apply starting with the SIG’s next election, not to the currently-elected officers.

  5. Resolutions In the interest of encouraging SIGs to adopt best practices in governance, the SGB enacts a streamlined practice for approving SIG by-law changes: • For specific changes requested by a majority of a SIG’s elected officers, pre-authorized by the SGB, and approved by the SGB EC • In lieu of a membership vote, these proposed by-laws will be announced to the membership, and unless 3% of members object … • By-laws will be forwarded directly to the ACM EC for adoption

  6. Resolutions The SGB authorizes streamlined by-law changes for SIGs for the following changes:

  7. Change between 2-year and 3-year terms (*) • Restrictions on term extensions (*) • Disallow for a SIG • Reduce to 1-year • Allow full one-term extension • Election of some or all SIG officers at large, without designation of roles (*) • Must have a mechanism for how they will be organized • Must require at least n+1 candidates for n positions at large

  8. Election of some or all SIG officers by specified role (*) • Must require at least 2 candidates for any role • Addition or removal of ex officio non-votingmembers to a SIG executive committee • This would cover not only newsletter editors, webmasters, but also could cover advisory boards, conference chairs • Addition of past-chairs as officers of a SIG / voting members of the SIG executive committee

  9. Title changes within a role • E.g., chair, president, etc. • Separation or consolidation of roles • E.g., secretary/treasurer vs. separate offices • Addition of new elected officers • Change of election schedule, but not later than the ACM guidelines (*) Starred changes apply starting with the SIG’s next election, not to the currently-elected officers.

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