Office of the General Counsel (OGC) Strategy Map FY 11

1. Office of the General Counsel (OGC) Strategy Map FY 11 OGC Mission Themission of the Office of General Counsel (OGC) is to advance Kent State University’s strategic goals in a manner that protects and preserves the legal, ethical and financial integrity of the university. University Strategic Goals 2. Enhancing academic excellence & innovation 4. Engaging with the world beyond our campuses 5. Securing our financial future 6. Developing & recognizing our people 3. Expanding break-through research & creative endeavors 1. Ensuring student success 6.1 Develop leadership skills in wide range of faculty & staff 4.1 Incorporate global perspectives into all of our educational, research and service initiatives 4.6 Increase Kent State student participation in study abroad programs 2.3 Integrate eight-campus system 2.5 Increase the quality and diversity of the student body 2.7 Enhance distance learning opportunities 2.8 Implement a major facilities improvement project • 3.1 Strengthen and diversify the research and creative portfolio • 3.2 Expand offerings and research portfolio in the sciences3.3 Enhance economic development and quality of life 3.4 Partner with govt. agencies, businesses and non-govt. organizations • 3.1.1 Continue to negotiate sponsored research agreements globally • 3.2.1 Develop more partnerships with health care systems for translational research • 3.2.2 Streamline process to allow for more recruitment of post-doc researchers • 3.3.1 Continue to file patent and trademark applications to protect university intellectual property. • 3.4.1 Continue to serve as facilitator/negotiator for all university strategic partnerships. 5.4 Manage resources to deliver strategic priorities 5.6 Improve core systems and processes 5.7 Use information technology innovations to create state-of-the-art business processes 1.5 Expand experiential learning, engagement in student life, and excellence in athletics 1.6 “Enhance student service by operationalizing a “Year of Yes” University Key Themes & Projects • 2.3.1 Increase awareness of OGC services system-wide services.2.5.1 Promulgate policies, provide legal advice and review advertising contracts related to the advancement of student diversity • 2.7.1 Ensure compliance and resolve intellectual property concerns to maximize DL offerings. • 2.8.1 Provide legal review of all facility-related agreements with external entities. • 2.8.2 Serve as integral part of planning process on constructionprojects. • - Enhance response time to regional campus inquiries/visit campuses • - Identify states where DL compliance is needed and complete requirements. • - Assist with proposed changes to the university’s CBAs • - Meet with OUA to discuss new funding opportunities; also to ensure projects meet ADA and other disability requirements. • - • - Set standard time for responding to Regional Campus inquiries - Schedule initial meeting(s) with OUA in Fall Semester • - Meet with OUA regularly to ensure ADAAG compliance 4.1.1 Oversee all aspects of immigration process for hiring of international faculty and staff 4.6.1 OGC serves a primary contact on all legal matters governing university’s foreign presence 4.6.2 Strengthen collaboration with Office of Global Education to ensure OGC is involved in planning stage of new study-abroad initiatives. • 5.4.1 Increase advising role on strategic initiatives in all divisions. • 5.4.2 Provide service on all transactional, administrative and litigation matters. • 5.4.3 Increase use of in-house counsel vs. outside counsel • 5.6.1 Promulgate and review polices pertaining to changes in core business processes. • 5.6.2 Increase awareness of importance of OGC being involved at beginning of contract process. • 5.7.1 Increase use of the OGC internal case management system to more accurately track strategic initiatives, administrative complaints, litigation and • office business operations. • 1.5.1 Facilitate student placement for internships • 1.5.2 Provide legal advice regarding student issues. • 1.5.3 Explore more opportunities for student learning experiences in the OGC. • 1.6.1 Facilitate resolution of legal issues involving students in university-provided housing • 1.6.2 Facilitate resolution of issues involving student accessibility • 1.6.3 OGC attorneys serve as subject matter experts for classes/programs 6.1.1 Develop continuous schedule of informational sessions for faculty and staff on relevant legal issues so the information is accessible to all 6.1.2 Require each member of the OGC to develop a professional development plan, to ensure they remain current on legal issues affecting the University. OGC Strategic Directions OGC Key Themes, Projects, And Tasks • - Streamline process of approving and retaining affiliation agreements. • - Replace ad hoc internships with more formal process to ensure interns have meaningful experience. • - Identify SME in key legal areas within the OGC and communicate their availability • - Stay current on regulatory changes and initiate policy changes as needed. -Develop quicker response time to requests/inquiries made to OGC- Utilize support staff time more effectively and efficiently.- Schedule proper training for Practice Master case management system- Begin generating Practice Master reports - Incorporate recommendations from the outside assessment into OGC daily operations. -Implement export control plans - Develop MOUs/contracts for globally-based research - Continue to evaluate/revise international operations toward compliance with U.S. and foreign law. - Implement best practices when establishing a fixed presence in a foreign area of operation - Provide contract support to Office for Global Education. - Explore additional venues to educate university community on legal issues- Translate attendance at professional seminars into learning opportunities for university constituents- Redirect staff to support education/training activities - Explore possibility of hosting speakers in collaboration with academic departments. • -Decrease reliance on outside counsel; do additional patent and trademark applications in-house • - Work with research administrators on University eligibility for additional funding • - Actively pursue new partnerships that strategically position and benefit the University OGC Metrics - Track number of educational opportunities offered; pilot legal video - Initiate university-wide educational awareness on relevant legal topics. - ID support staff to work with each attorney - Annually review strategic plan - Set standard response time for reviewing affiliation agreements upon receipt- Schedule one SME presentation per attorney - File provisional patent applications as appropriate and all trademark applications in-house- Schedule initial meeting(s) with RASP leadership in Fall Semester - Develop/maintain database of all international agreements -Develop best practices guidelines, track sharing of information with appropriate departments. • Set standard response time for responding to requests • - Develop list of responsibilities for each member of the OGC support staff • - Begin generating monthly reports in Practice Master by CY2012 August 2011