American Reinvestment and Recovery Act of 2009

1. American Reinvestment and Recovery Act of 2009 OIG Reporting Requirements

2. Recovery Reporting Requirements • Funding: $15M through FY2013 • Annually: FY 2010 Work Plan due Oct 18, 2009 • Monthly: EXCEL template • Due Date: NLT 5 business days after end of each month • Submit to: RecoveryUpdates@gsa.gov • Format: Excel format (4 Tabs) • Tab 1: Financial Data • Tab 2: Work Products • Tab 3: Significant Activities • Tab 4: Training and Outreach Activities

3. Recovery Reporting Requirements Tab 1 – Financial Data

4. Recovery and Non-Recovery Costs as of July 31, 2009

5. Recovery Reporting Requirements Tab 1 – Financial Data • Track labor and travel costs • Costs recorded accumulative to date • Charged to: • Non-Recovery funds (FY appropriated funds) • Recovery funds

6. Recovery Reporting Requirements Tab 2 – Work Products

7. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • New Hires (since 2/17/09) and Existing FTEs: • #FTEs newly hired or currently working on Recovery activities and funded by Recovery funds • Testimonies • Complaints (Recovery related but non-whistleblower) • Whistleblower Reprisal Allegations: Received/accepted

8. Recovery Reporting Requirements Tab 2 – Work Products

9. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Investigations • Opened • Active-Pending Decision • Closed without action • Prosecution accepted/denied • Referred for alternate resolution to another agency

10. Recovery Reporting Requirements Tab 2 – Work Products

11. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Audits – Evaluations – Inspections – Reviews • Initiated • In process: started in prior month but not completed • Completed-Final-Published: final report posted/published to OIG website

12. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Audits – Evaluations – Inspections – Reviews • Interim published: issued prior to completion of final work product to provide management with information requiring immediate attention/action. • Unpublished work: final or interim reports not published due to proprietary or other sensitive information that cannot be made available to the public.

13. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Additional requirements for Testimonies and Audits • 508 Compliance • Full text submitted to RecoveryUpdates@gsa.gov • Post on HUD-OIG Recovery website • HUD OIG Recovery Act Website

14. Recovery Reporting Requirements Tab 2 – Work Products

15. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Training Sessions: • Focus: Educating participants on Recovery Act • Number of sessions, individuals trained, training hours • Must be a formal training session given by OIG • At least 50 minutes duration • Provided to local, state, tribal, federal governments, private entities

16. Recovery Reporting Requirements Tab 2 – Work Products Report numbers monthly and accumulative to date: • Outreach Sessions: • Focus: Establishing relationships with state/local governments (not federal) • Number of outreach sessions conducted by OIG • Meetings with state/local government officials to discuss Recovery Act requirements and activities

17. Recovery Reporting Requirements Tab 3 – Significant Activities

18. Recovery Reporting Requirements Tab 3 – Other Significant Activities • Monthly activities and Activities on-going/in progress or planned for the future: • Hearings • No regular internal/external agency Recovery Act Meetings • Work products initiated or completed during the month • Activities on-going/in-progress or planned for the future • Planned activities should include approximate date

19. Recovery Reporting Requirements Tab 4 – Training and Outreach

20. Recovery Reporting Requirements Tab 4 – Training Activities • Types of Training: • Fraud prevention, program-specific, grants and contract, single audit, suspensions/debarments, recovery act overview/orientation, etc • Target Audience: local, state, tribal, federal, private, mixed • Title of Training: Official Title • Location: City and State (If web-based use regional area) • Length of Training: Hours in one session • Number of Participants • Cost • Presentation with other IGs (Y/N) • Average evaluation score or N/A

21. Recovery Reporting Requirements Tab 4 – Outreach Activities • Name of Organization • Number of Organizations represented • Description of Outreach • Brief overview of content • Location: • City and State • (If web-based use regional area)

22. Recovery Reporting Requirements Data Validation Project • Initiative undertaken by the RAT Board • Issue: Grantee reporting starts Oct 1, 2009 • Purpose: • Determine best way to validate numbers reported by grantees • Determine who is responsible for checking the numbers (agency, OIGs, RAT Board, agency with oversight ?) • Led by Agriculture, HHS and FDIC working group to develop methodologies, procedures, best practices, etc.

23. Recovery Reporting Requirements Recovery. Gov Websites • Recovery.gov • Inspectors General Recovery Webpage • Agency Recovery Webpage

24. Recovery Reporting Requirements Contract and Grant Staffing Qualification Survey • Recovery Accountability and Transparency Board (RAT) requirement under the Recovery Act • Purpose: • “ whether there are sufficient qualified acquisition and grant personnel overseeing covered funds” • whether personnel whose duties involve acquisitions or grants made with covered funds receive adequate training.” • Assigned to Inspections and Evaluations

25. Contract and Grant Staffing Qualification Survey • Survey – Roll out • IG Department of Commerce • Pilot Testing • Survey Instrument • Excel File • FTE Calculation • Commentary – For Report Development • Timeline – Current Status • Data Verification - Reporting