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DROM Operationalization Through Accelerated CEAC Stage 1-Social Preparation

DROM Operationalization Through Accelerated CEAC Stage 1-Social Preparation Community Consultation/1 st Barangay Assembly. Session Objectives : discuss the objectives of the community consultation/1 st Barangay Assembly;

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DROM Operationalization Through Accelerated CEAC Stage 1-Social Preparation

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  1. DROM Operationalization Through Accelerated CEAC Stage 1-Social Preparation Community Consultation/1stBarangay Assembly

  2. Session Objectives: • discuss the objectives of the community consultation/1st Barangay Assembly; • explain the preparatory, actual and post activities, stakeholders involved, standards, key decisions, outputs and tools in conducting community consultation; • identify the tasks of the ACT before during and after the community consultation; and • demonstrate facilitation of some portions of the community consultation.

  3. Objectives of Community Consultation (1st Barangay Assembly) • Introduce KC-NCDDP and DROP in the context of addressing needs for early recovery and rehabilitation in the barangays. • Generate priority list of unaddressed needs, for support by KC-NCDDP.

  4. Major Steps in Community Consultation • Preparatory • Prior to the meeting, CEFfamiliarizes him/herself on the situation in the barangay by reviewing available secondary data, conducting field visits, and KIIs. • CEF meets with the Barangay Chairperson and the Validation Team to plan for the consultation, and mobilizes the BLGU in ensuring attendance and participation of HHs.

  5. Major Steps in Community Consultation • B. Actual • The meeting is opened by the Barangay Chairperson, and CEF is introduced. • CEF assisted by MCT counterpart and members of the Community Validation Team, presents and discusses an overview of the KC-NCDDP, and DROP. • Reactions, questions, and recommendations of participants are solicited and addressed by CEF, his/her municipal counterpart, and the Validation Team.

  6. Major Steps in Community Consultation • B. Actual • CEF facilitates identification and ranking of remaining unaddressed needs based on urgency and facilitates ranking of problems and needs based on: • number of HHs (including HHs from vulnerable groups such as IPs, CAAs, and GIDAs) who will immediately benefit if the need is addressed, and; • risk/imminent danger to affected HHs if the need remains unaddressed.

  7. Major Steps in Community Consultation • B. Actual • Validation Team: • presents the matrix of agency PPA support commitments, from all sources, for the barangay resulting from the MDRRMC meeting, • cross-matches needs and resource support commitments, and • identify remaining ranked unaddressed needs. • CEF facilitates discussion and agreement on the top three (3) needs to be proposed for KC-NCDDP. Remaining needs can be proposed to other NGAs and/or MLGU for support.

  8. Major Steps in Community Consultation • B. Actual • Validation Team : • explains the criteria, process, and results of the ranking and grouping of barangays based on severity of impact, and • announces the indicative grant available for the barangay. • CEF facilitates discussion on the community projects that may be implemented to address top needs identified, using the negative and positive list.

  9. Major Steps in Community Consultation • B. Actual • Need to elect CVs for BRT and PPT is discussed, criteria to be used for electing CVs are agreed, and election of BRT and PPT members is conducted. • GRS is explained, and the barangay GC is formed.

  10. Major Steps in Community Consultation • B. Actual • Resolution is passed on key agreements: • (i) ranked list of priority needs and • projects, and; • (ii) elected BRT and PPT members • 10. CEF facilitates short reflection on the • proceedings. • 11. Meeting is adjourned.

  11. Considerations in Facilitating the Selection of Community Members in the BRT and PPT • ŸExplain the team composition and the tasks of the teams • Facilitate review, revision and enhancement, and approval of the criteria for selection • Facilitate election of the volunteers for BRT and PPT. Get nominations from specific sectoral groups, rather than from the plenary, but conduct final selection and election in the plenary. • .

  12. Considerations in Facilitating the Selection of Community Members in the BRT and PPT • Open the floor for questions and discussion on the volunteer selection. • Emphasize that the selection of volunteers should give opportunity to barangay residents other than elected or appointed officials. • Those interested to serve as volunteers may nominate themselves subject to confirmation by the BA. • .

  13. Considerations in Facilitating the Selection of Community Members in the BRT and PPT • Ÿ If the BA is undertaken at sitio, purok or sectoral basis such as among IPs or poor coconut farmers, the process shall generate nominations and criteria for selection • When organized groups such as women’s organizations, IP’s council of elders, irrigators’ farmers groups are present in the area, criteria can include representation from the most vulnerable groups and/or areas.

  14. Grievance Redress System • system for community to address and resolve grievances arising from the Project • system is made functional by the Grievance Committee elected from among the community residents using agreed criteria • special BAs can be called from time to time to hear and resolve grievances

  15. Major Steps in Community Consultation • C. After Community Consultation • CEF and his/her municipal counterpart meet with BRTs and PPTs and prepare them for the municipal forum and succeeding activities. • BRTs and PPTs gather additional information on proposed projects. • AC inform the SRPMO and RPMO of projected TA and technical staff augmentation needs based on project ideas being proposed by communities.

  16. Stakeholders Involved in Community Consultation • Barangay Chairperson • SangguniangBarangay members • Validation Team • CEF • Community residents • In old KC areas, PSA or BRT CVs • NCIP or IP tribal leader, if the barangay is a known Ancestral Domain

  17. Standards in Community Consultation • CEF prepares key questions to focus discussions on critical issues affecting solutions prior to the consultation • Examples: • Are there specific affected groups or areas which have not received assistance, or for which no commitments have been made? • Are you (the community members) aware of these project commitments from NGAs? • This is informed by ocular visits, KIIs, and integration by the CEF with community members (cross-sectoral) prior to the meeting.

  18. Standards in Community Consultation • CEF together with his/her counterpart conduct dry-run/simulation and role-play prior to the meeting to identify potential issues and concerns, and refine the meeting facilitation plan. • Assembly is chaired by the Barangay Chairperson.

  19. Standards in Community Consultation • CEF facilitates the meeting. • CEF ensures that the discussion tackles problems and needs FIRST, before solutions and projects. Ensure that problems are described (i.e. how it affects the life of HHs), and not just listed/enumerated. • 80% of total HHs living in the barangay at the time of the activity attends the meeting.

  20. Standards in Community Consultation • Vulnerable groups (women, IP, communities in GIDAs, PantawidPamilya HHs, and CAAs) are adequately represented. • Reactions to the presentation on the KC-NCDDP are solicited, questions are adequately answered, and recommendations discussed. • Where needed, separate meetings are conducted for vulnerable groups (women and IPs) to solicit reactions, questions, and recommendations.

  21. Standards in Community Consultation • 2 CVs who are not elected public officials are selected to join the BRT, one of which shall be further designated as the BRT head (BLGU chairperson is prohibited from heading the BRT). • 3 CVs who are not elected public officials are selected to compose the PPT. • Gender balance is observed in the selection of CVs. • Where IPs is present, an IP CV is selected to join the BRT and the PPT.

  22. Standards in Community Consultation • 13. Reflection follows the Observation-Reflection-Internalization-Decision (ORID) format of • evoking observations, including feelings, of participants on the proceedings, the process of how decisions are made, and the decisions themselves; • soliciting reflections and insights out of what was observed/felt during the proceedings;

  23. Standards in Community Consultation • (iii) exploring (internalization) relevance of the insights and reflections to the day-to-day life of the community, including how new insights and lessons will effect constructive change in the community and; • (iv) generating resolve to (decisions) undertake action and next steps. • Activity reports and other documents are submitted within seven (7) days after the activity.

  24. Key Decisions in Community Consultation • Community validates damages and needs described in the DANA. • Benefits to vulnerable groups are a key consideration in the ranking of unaddressed needs, and in the identification of possible projects to address these needs.

  25. Outputs of Community Consultation • Agreed criteria for prioritizing unmet early recovery and rehabilitation needs (based on proportion of HHs affected over total population, number of unmet needs, and other criteria), and proposed solutions/projects (based on proportion of HHs who will benefit, and other criteria). • Concurred prioritized list of problems, needs, and project ideas using the criteria, and the matrix as basis for decision making.

  26. Outputs of Community Consultation • BRT and PPT members are selected based on agreed criteria, including affirmative action criteria on women and marginalized groups, citizens other than elected public officials, etc.

  27. Tools & Forms for Community Consultation • Activity Checklist • Template LGU-NGA Matrix of PPAs • Template BA Resolution on Priority Problems and Needs and BRT and PPT representatives; • Activity Report Form • Attendance Sheets

  28. Roles/Involvement of ACT in Community Consultation/1st BA • Before the Community Consultation • CEF familiarizes him/herself on the situation in the barangay by reviewing available secondary data, conducting field visits, and KIIs. • CEF meets with the Barangay Chairperson and the validation team to plan for the consultation, and mobilizes the BLGU in ensuring attendance and participation of HHs. • CEF prepares key questions to focus discussions on critical issues affecting solutions.

  29. Roles/Involvement of ACT in Community Consultation/1st BA • B. During the Community Consultation • Meeting is opened by the Barangay Chairperson, and CEF is introduced. • CEF facilitates the meeting. • CEF assisted by his/her MCT counterpart and other members of the Community Validation Team, present and discusses an overview of the NCDDP, and the DROP • CEF solicits and responds to reactions, questions, and recommendations of participants

  30. Roles/Involvement of ACT in Community Consultation/1st BA • B. During the Community Consultation • 5. CEF ensures that the discussion tackles problems and needs FIRST, before solutions and projects • 6. CEF facilitates identification and ranking of remaining unaddressed needs based on urgency and facilitates ranking of problems and needs. • 7. CEF facilitates discussion and agreement on the top 3 needs to be proposed for NCDDP

  31. Roles/Involvement of ACT in Community Consultation/1st BA • B. During the Community Consultation • 8. CEF facilitates discussion on the community projects that may be implemented to addressed the top needs identified, using the negative and positive list. • 9. CEF facilitates short reflection on the proceedings.

  32. Roles/Involvement of ACT in Community Consultation/1st BA • C. After the Community Consultation • CEF and his/her municipal counterpart meet with BRTs and PPTs and prepares them for the municipal forum and succeeding activities. • AC informs the SRPMO and RPMO of projected TA and technical staff augmentation needs based on project ideas being proposed by communities.

  33. Key Message 1 • Adequate preparation and coordination with barangay officials and sector leaders are crucial to the successful conduct of the Community Consultation during the 1st Barangay Assembly.

  34. Key Message 2 • Mobilization of at least 80% of community households and sufficient representation of vulnerable population to the Community Consultation need to be ensured by the CEF.

  35. Key Message 3 • Barangay Assembly is a major avenue for direct participation of the people in local governance agenda such as KC-NCDDP, where issues are discussed and decisions are documented and supported.

  36. Key Message 4 • CEF, in collaboration with the barangay officials, is key to the recruitment and criteria-based selection of Community Volunteers as well as to the inspired participation of community members.

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