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Time Management

Time Management. Cassandra Mutto Judy Voreyer Nicolina Juvera Adelbert Yuen. Something to think about.

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Time Management

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  1. Time Management Cassandra Mutto Judy Voreyer Nicolina Juvera Adelbert Yuen

  2. Something to think about • “Indentify “Best Time” for studying: Everyone has higher and low periods of attention and concentration. Are you a “morning person” or a “night person”. Use your power times to study; use the down times for routines such as laundry and errands.” • “Make room for entertainment and relaxation: College is more than studying. You need to have a social life yet, you need to have a balance in your life.” • Mind tools.com

  3. History of Time Management • “Time management has been in existence for more then 100 years.” • Analyzing time has been around since the Ancient Greeks • Part of Social Engineering • Social Engineering • “Change stress-producing factors in the environment” • “Changing the entire stress-producing environment”

  4. Time Management Rationale • Time is all around us • With the increase in technology, we are more rushed • Attempt to be more efficient by grouping time

  5. Time Management is….. • “The prioritization, scheduling and execution of daily responsibilities to a level of personal satisfaction.”(Seaward, 314). • A coping technique is used to: • Change Stress producing factors in the environment • Change the entire stress producing environment • Choosing the path of least resistance

  6. Roadblocks to Effective Management • Several factors play a role in stopping people from having good time management skills. • Attention • Manipulation or control over situations • Avoiding the task at hand • Rationalization

  7. Myths of Time Management • Time is adjustable • Illusion that there will always be more time in the day. • People believe that time management techniques just don’t work. • That organizing yourself is boring.

  8. Truths of Time Management • “Time management is actually self management. Its interesting that the skills we need to manage others are the same skills we need to manage ourselves: the ability to plan, delegate, organize, direct and control.” • When a student works well with time management they will work to their peak performance!

  9. Personality Traits/Behaviors • Type A personality • Workaholics • Time Jugglers • Procrastinators • Perfectionist • Lifestyle Trap Personalities

  10. Type A Personality • Type A personality people tend to not take matters in a urgency basis. They over look importance. • Don’t know how to separate time urgent matters with non urgent matters • They may seemed organized but their thoughts are usually scattered

  11. Workaholism • “Workaholism is considered a process addiction wherein self-validation is received from prolonged working hours to maintain a sense of importance or self-esteem” (Seaward, 316). • These people tend to complain about the long hours even though they need the long hours to validate themselves.

  12. Time Juggler • “A time juggler is a person who tries to do more than one thing at a time” (Seaward, 317). • These people tend to take on more tasks then one can physically and mentally handle. • They also schedule themselves to be in two places at once. • Since they juggle their time and appointments, less tends to get done then originally planned.

  13. Procrastinator • “Procrastination is a diversion tactic. Procrastinators avoid responsibilities and put off till tomorrow what should have been done today” (Seaward, 317). • Three characteristics that tend to come with procrastination are laziness/apathy, fear of failure, and a need for instant gratification.

  14. Types of Procrastinators • Straightforward procrastinator • Deceptive procrastinator • Time-trap procrastinator

  15. Perfectionist • “A perfectionist is someone who is obsessed with carrying out every task and responsibility to perfection” (Seaward, 317). • Tend to not see the whole picture or the task as a whole. • The whole project is compromised because the perfectionist focuses on one aspect and completes that one part absolutely perfectly.

  16. Lifestyle Behavior Trap • These people can’t say no. • “they receive validation of their self-worth by helping people, often at the expense of their own needs” (Seaward, 317). • These people tend to take on basic tasks like helping friends out or feeding an animal because they can not say no. • They also feel taken advantage of after they do the good deed because they are not thanked properly in their mind.

  17. Class Poll • How many of you feel that you do not use your time effectively? Do you feel there isn’t enough time in the day?

  18. Steps to Start Time Management • Three categories can help someone get their life back on track and have good time management skills. • Prioritization • Scheduling • Execution

  19. Prioritization • “Prioritization means ranking responsibilities and tasks in their order of importance” (Seaward, 318). • ABC Rank Order • Important vs. Urgent Method • Pareto Principal

  20. ABC Rank Order Method • A for highest priority • B for second priority • C for third priority

  21. Important v Urgent Method • Putting work into sections or boxes and work your way down the set in order of importance.

  22. Pareto Principal • Focus on one or two specific tasks that are of high importance

  23. Scheduling • “Scheduling is time allocation for prioritized responsibilities, or the skill of matching a specific task or responsibility with a designated time period in which to accomplish it” (Seaward, 320). • Boxing • Time Mapping

  24. Execution • “The execution of responsibilities is a systematic progression of steps taken toward the satisfactory completion of each task” (Seaward, 320). • Assign a deadline for each goal • Break large projects down into sections • Work on one task/section at a time • Reward yourself for completion of each task systematically.

  25. Measuring Effectiveness • Whole point of TM is to decrease stress level via effective management of time • A-B Design • Personal Thoughts • Check List

  26. Case Study on Time Management • 90 mixed gender • Time management questionnaire • Short Range Planning Students • Time Attitudes • Long Range Planning Students • High correlation between feeling control of time management attitudes and skills and high G.P.A

  27. Tips for Time Management Ideas • Delegate other people to help you with the work. • Schedule interruptions • Schedule personal time every day • Journal • Edit your life • Network skills • Organization skills

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