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Denver Public Schools PETTY CASH / VISA. July 29, 2009 Presented By: Alice Allendorf-Koehn General Accounting. THE USE OF PETTY CASH ACCOUNTS Account Set Up and Maintenance. * Establish of Account * Replenish Check stock * Bank Service Charges * Signature cards. PETTY CASH GUIDELINES.
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Denver Public SchoolsPETTY CASH / VISA July 29, 2009 Presented By: Alice Allendorf-Koehn General Accounting
THE USE OF PETTY CASH ACCOUNTS Account Set Up and Maintenance • * Establish of Account* Replenish Check stock* Bank Service Charges * Signature cards
PETTY CASH GUIDELINES * Check Limits - $500.00 needs prior authorization Contact: Alice Allendorf-Koehn ext 33448* Authorized Principal Signature is required* Original Receipt is Required* Prepare Petty Cash Reimbursement Form often! Must maintain sufficient fund balance in school / department Petty Cash Account
PETTY CASHREIMBRUSEMENT PROCEDURES * Filing Reimbursement Forms* Timing of Deposits* Frequency of Replenishment * Overdrafts* Sales Tax Exemption
VISA GUIDELINESListed on Purchasing Website: DPS Purchasing Card Program Handbook http://purchasing.dpsk12.org/
VISA CHARGES DECLINED? PLEASE CONTACT: PURCHASING DEPARTMENT LORI ZELL at: 720-423-3328
VISA PROHIBITED TRANSACTIONS * Personal purchases* Cash or cash-type transactions* Split purchases* Loaning out your Visa Card
GENERAL ACCOUNTINGCONTACTS: *Alice Allendorf-Koehn – Approvals over $500.00720-423-3448 * Rina Rashnitsova – Petty Cash / Visa (A-G)720-423-3447 * Linda Holschuh – Petty Cash / Visa (H-K)720-423-3454 * Eileen Bransteitter - Petty Cash / Visa (L-Z)720-423-3452