NPF Occupational Health & Safety Committee (OHSC) Accountability

1. NPF Occupational Health & Safety Committee (OHSC) Accountability HS5_20.11.13

2. Agenda • OHS Team • SLER Responsibilities • Responsibilities of OHSC • Term of Office OHSC • Election/Appointment • Things you should know

3. OHS Team • National Occupational Health and Safety Policy Committee (NOHSPC) • Senior Local Employer Representative (SLER) • Managers and employees • Yourself as a member of OHSC

4. National Occupational Health and Safety Policy Committee (NOHSPC) • Principal forum for joint labour-management consultation • Review policy and health and safety programs • Review strategic, longer term and emerging OHS issues having a national impact • Make recommendations to the CEO on OHS issues and their implications on operations and employees

5. SLER Responsibilities • Appoint OHSC members or an OHSR • Ensure compliance with OHS training • Respond to OHS complaints/concerns • Conduct workplace inspection • Investigate accidents or illnesses • Share copies of hazard reports • Manage changes in workplace • Maintain an OHS bulletin board • Keep OHS records • Liaison with Base General Safety Officer • Bring unresolved issue to your chain of command

6. Responsibilities of OHSC • Report directly to SLER • Hold minimum of 9 meetings per year • Inspect workplace • Participate with SLER with investigation of accidents/illnesses • Receive and respond to complaints • Make recommendations for improvements to SLER • Participate in Hazard Prevention • Review ESDC Annual Employer Report (Lab1009b) • Secretary retain OHS files

7. TERM OF OFFICE MEMBERS Members may be selected for more than one term, but a term may not exceed two years When an individual ceases, this vacancy will be filled within 30 days Chairpersons sign and date minutes and annual ESDC reports TOR reviewed at least once every two calendar year Members sign appointment form and undertake the related training

8. ELECTION and APPOINTMENTMEMBER • Union elect the employee(s) • If no union, the employees without managerial duties elect among themselves the employee(s) • SLER appoints the elected employee(s) to assume the duties as a member of OHSC • SLER appoints a manager or supervisor (CAT II only)

9. Discuss issue That Requires Action Can the local employer make a decision? What is the fix? Move on to another issue No Yes Develop Recommendation to LSER Developing a Recommendation to SLER Complex Issue Basic Issue (e.g. Fix it) • Describe OHS Issue • What, Why, Who, When • Are there specific H&S Legislation or applicable standards? Describe OHS Issue What, Why, Who, Where, When • Explain Recommended Option • What steps are required? • How well will this option fix the problem? • How long will it take? • How much will it cost? • Who will be affected (type/ # employees)? • Why did OHSC/OHSR decide to recommend this option? Provide Recommendation and Suggested Timeline Provide Recommendation and Suggested Timeline (for each step if necessary)

10. Notes: OHSC Secretary maintains files on behalf of the Committee HR Office registers completed OHS Trgin HRIS Data Base

11. LIAISON WITH BGSOs • Minutes of OHSC meetings • Structural issues • Accident investigation and Inspection • First Aid, CPR & Fire Warden training

12. A SUCCESSFUL OHSC SHOULD • Improve working conditions • Ensure continued productivity • Reduce the risks of accident • Advise SLER of necessary measures in case of dangerous situations

13. OHS Things You Should Know • To whom you report issues • Where to find training in the OHS Toolbox • Where to find support tools (OHS Toolbox)

14. Conclusion You’ve been introduced to the responsibilities as a member of the NPF Occupational Health and Safety Committee