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Commissioner Tools pre-Release 1

Commissioner Tools pre-Release 1. Data Date: April 29, 2014. Presentation Overview. Commissioner Tools Background Approach & Concept Capability Areas & Requirements Unit Service Plan Incorporation Reports & Dashboards Timeline Unit Service Plan Integration Optional Screenshots.

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Commissioner Tools pre-Release 1

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  1. Commissioner Toolspre-Release 1 Data Date: April 29, 2014

  2. Presentation Overview • Commissioner Tools Background • Approach & Concept • Capability Areas & Requirements • Unit Service Plan Incorporation • Reports & Dashboards • Timeline • Unit Service Plan Integration • Optional • Screenshots

  3. Commissioner Tools Focus GroupBackground

  4. High-level view - Initial Approach • Dashboard incorporates JTE metrics • Alerts • Robust and easy-to-use • Availability • Traditional & Mobile platform

  5. Focus Group • Rick Hillenbrand – Area Commissioner NER, Area 6 • Dom Bee – Asst. Council Commissioner, Bethesda MD • Ron Hathaway – Area Commissioner NER, Area 2 • Scott Hoopes – Asst. Council Commissioner, West Chester PA • Marty Kasman – Area Commissioner WR, Area 4 • Garry Lewis – Unit Commissioner, Asst. Area Commissioner NER, Area 6 • Larry Tuell - Asst. Council Commissioner, Mechanicsburg PA • Bill Yoder – District Commissioner, Hagerstown MD • Larry Chase – National Commissioner Support Staff; Council Commissioner, Atlanta GA • Bob Hoffmeyer – Area Commissioner CR, Area 6 • Darlene Sprague – National Commissioner Support Staff • Debra Kendrew – BSA National CIO Office, Program Manager • Tom Ritchey – BSA Program Development • Daphne Brizendine – BSA Program Development • Chaz Forester – BSA Development Team • Steve Sawyer – National Commissioner Support Staff Advisor

  6. Concept • Replace UVTS • Accessed via my.Scouting Tools • Natural Context sensitive • Reporting • Intuitive presentation • Supports existing “Simple and Unified” Commissioner Mission Statement

  7. Requirements Preparation • Focus Group Established • Review current capabilities • Review current tools and processes

  8. Two Sub-Groups • Unit Commissioner sub-group • Administrative Commissioner sub-group

  9. Capabilities Required • Support unit growth in JTE criteria • Link units to district resources • Log unit visits/contacts • Unit Charter Renewal

  10. Unit Commissioner Capability Areas (CA) • General Unit Commissioner Requirements • Support Unit Growth in JTE Criteria • Link Unit Needs to District Committee Resources

  11. Unit Commissioner Capability Areas (continued) • Visiting Units & Reporting their Strengths and needs • Support On-time Charter Renewal • Support to Pre-charter, New and Reorganized Units

  12. Administrative CommissionerCapability Areas • Health Assessment • Commissioner Staff Assessment –Readiness • Commissioner Staff Assessment – Effectiveness • Uses “Natural Context” • (Discussed further on slide 14)

  13. Release 1 - Summary of Capabilities • Assign Unit Commissioner(s) to a Unit • Access Unit Roster (Fieldsheet) • Record and View Commissioner Contacts (previously called visits) • Send and assist unit with Unit Assessment • Ability to assess overall unit health • Reporting

  14. Release 1 - Summary of Capabilities • Summarize Contact information by organization • Commissioner Details (by type, number of contacts, commissioner to Unit ratio, Units served, units by health) • Ability to drill down from Natural Context through each level

  15. Release 1 - Summary of Capabilities • Summarize Contact Statistics (% and actual values) • Units not contacted • Contact Data • Commissioners entering contacts • Commissioners not entering contacts • Progress Charts (growth month to month) • Membership • Unit Training Status

  16. Release 1 - Summary of Capabilities • Roundtable Attendance • Capture Attendance • Note Comments • Track Basic Leader Training • Access to council and district officers’ contact information

  17. Council Level Reports & Dashboards • Unit Rosters • Roundtable Attendance • Leader Training Status • Unit Contacts Report • District Committee Roster • Council Committee Roster • Council Key 3 • Commissioner Cabinet Roster

  18. District Level Reports & Dashboards • Unit Rosters • Roundtable Attendance • Leader Training Status • Unit Contacts Report • District Committee Roster • Unit Health Report /Priority needs • Unit and Youth Retention • District Commissioner Staff Roster • Units Assigned to Commissioners • Commissioner to Unit Ratio

  19. Unit Reports & Dashboards • Unit Rosters • Roundtable Attendance • Leader Training Status • Unit Contacts History Report • District Committee Roster • Unit Health Report /Priority needs • Unit and Youth Retention

  20. Exception Reports • Units without a UC • Untrained Commissioners • Priority Units • Unit Health • District Committee Roster • Unit Health Report /Priority needs • Unit and Youth Retention

  21. Release 1 • Now Expected June 2014 • Will initially be made available to those councils supporting User Acceptance Testing (UAT) to use for 30-60 days before full rollout • Will NOT deploy if not ready • Official launch at the 2014 National Annual Meeting (May 2014) • More functionality will be incorporated as it is developed • Via planned future releases • Via intermediate mini-releases

  22. IMPLEMENTATION • Process: • Execute the Plan • Maintain Accountability • Update as Needed • Resources: • Unit Service Plan • Unit Contact Reports

  23. Unit Service Plan

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