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How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO

How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO. Monica Wilson and Fiona Cooke Dartmouth College’s Center for Professional Development. Agenda. Introduction— Getting to Know Our Team & Platform Employer Options —Options for Employers Looking for Dartmouth Talent

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How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO

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  1. How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO Monica Wilson and Fiona Cooke Dartmouth College’s Center for Professional Development

  2. Agenda • Introduction—Getting to Know Our Team & Platform • Employer Options—Options for Employers Looking for Dartmouth Talent • Scheduling Recruiting—Building Schedules & Events • Promoting Opportunities & Streamlining Information—Marketing, Reminders & Answers • Applying & Signing up for Interviews—Deadlines, Decisions, & Schedules • Closing—Time for Questions

  3. Getting to Know Us • Employer Relations Team • 8-10 Interview Rooms • 4 (10-Week) Recruiting Terms • June 2013-May 2014 Statistics Total opportunities: 363 Unique employers: 120 Total employer visits: 200 Total student applications: 18,260 Total interviews offered: 3,988 Monica Wilson Senior Associate Director for Employer Relations Jennifer McGrew Community Outreach Coordinator Fiona Cooke Recruiting Coordinator Patrice Vidal Career Information Coordinator

  4. Getting to Know Our Platform • DartBoard is our centralized online database for jobs and internships, funding sources, workshops, and special events. • Opportunities in Marketing, Communications, Business Development Operations, Law, Non-Profit, Health, Leadership Development, Education, Consulting, Finance, and more.

  5. Employer Options • Simple Posting • Employers post a position on DartBoard, to reach current Dartmouth students and alumni/ae. • Candidates apply directly to their organization on a rolling basis, until the position expires. • Resume Drop • We collect applications and forward the bundle after the deadline • Employers enter decisions in DartBoard within 3 weeks of deadline • Employers schedule interviews directly with students • On-Campus Interviews • Employers enter interview decisions on or before specified deadline • Students sign up for interview slots • We send final schedules two days prior to interview date

  6. Building Schedules & Events • Resume Drops • On-Campus Interviews • Pre-Interview Meetings & Information Sessions • Employers can schedule an open information session prior to their resume drop deadline or a mandatory pre-interview meeting for all confirmed candidates the day before the interview • s

  7. Marketing, Reminders & Information • Student Promotion • Resume Deadlines, Information Sessions, and Career Fairs • Student and Employer Automated Emails • Interview Decision Deadline Approaching Reminders • Interview Decision Submission Notification • Interview and Pre-Interview Meeting Reminders • Event Reminders • Student Cancellation Notification and More • Information for Students • DartBoard Tutorials • Participating in Recruiting from Off-Campus • Interview Dress • Next Steps

  8. S Sample Marketing Email

  9. Automated Emails in DartBoard • Emails Sent to Admin Employer Submitted Preselect Picks on a Schedule Preselects Incomplete on a Schedule & Decisions Due in 2 Days Student Cancelled an Interview Slot • Emails Sent to Employers Event Approaching for which Employer Registered Preselects Incomplete on a Schedule & Decisions Due in 2 Days Preselect Picks are Due on a Schedule • Emails Sent to Students Event Approaching for which Student Registered (Info Session or Pre-Int. Meeting) Interview Approaching for which Student Signed Up Sign-Up Date/Time for Interview Approaching for Accepted Students Sign-Up Date/Time for Interview Approaching for Alternate Students Schedule Picks Submitted (Accepted, Alternate, Phone/Video, Declined)

  10. Sample Tutorial

  11. Sample Next Steps Email

  12. Deadlines, Decisions, & Schedules • Sending Resume Bundles • Sent by noon the day after the deadline • Entering Interview Decisions • Employers enter decisions or send them directly to us so we can enter them for them • Sending Final Interview Schedules • Sent two business days prior to interview date

  13. Sample Resume Bundle Email

  14. Decisions & Schedules

  15. Ask us Questions! Monica Wilson Monica.Wilson@dartmouth.edu 603-646-2665 Fiona Cooke Fiona.Cooke@dartmouth.edu 603-646-1163

  16. Thank you for attending! If you have any additional questions, please contact the Support Team or your CRM. What’s next? • Join us for the WednesdayWelcome Reception! • 5:30 pm – 7:30 pm • Join us for complimentary appetizers and drinks on the Sheraton patio. And don’t forget to wear your school gear!

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