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Managing virtual resources at Australian Science and Technology Heritage Centre

Managing virtual resources at Australian Science and Technology Heritage Centre. Joanne Evans Deputy Director, Austehc SIMS PhD Candidate. Introducing Austehc. Australian Science Archives Project (ASAP) set up in 1985 by the HPS department of the University of Melbourne Characteristics

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Managing virtual resources at Australian Science and Technology Heritage Centre

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  1. Managing virtual resources at Australian Science and Technology Heritage Centre Joanne Evans Deputy Director, Austehc SIMS PhD Candidate

  2. Introducing Austehc • Australian Science Archives Project (ASAP) set up in 1985 by the HPS department of the University of Melbourne • Characteristics • Non custodial (‘virtual’) from the start • Established by researchers • Self funded • 1999 renamed the Australian Science and Technology Heritage Centre (Austehc)

  3. Introducing Austehc (continued) • Early adopter of technology:- 1985 – electronic typewriter 1987 – first PC 1990 – database development  ADS 1995 – web site and server 1995-98 – Generation Victoria project and ADS becomes the HDMS 1999 – Bright Sparcs OHRM 2000 – Technology in Australia project WARP

  4. Entity Resource Introducing Austehc (continued) • Inheritor of Australian archival description traditions • The Australian Series System – see Describing Archives in Context: A guide to Australian Practice

  5. Genesis of the OHRM • Bright Sparcs • Guide to the Archives of Science in Australia Records of Individuals– persons and their records by repository. • Directory of Archives in Australia– contact details and major holdings of Australian archives. • Historical Records of Australian Science–annual bibliography for the History of Australian Science and its predecessors. • Key features • Use existing resources, but re-purpose for a web environment • Gateway to all types of resources – archival, published, and online

  6. OHRM Database Structure • Standards • Entities - ISAAR(CPF) • Archival Resources – ISAD(G) • Published Resources – Australian Style Manual, Dublin Core. • Key features • Relational model – efficiency of data entry; representation of complexity • Standards compliance

  7. OHRM Web Structure

  8. OHRM Web Structure • Web pages – e.g. Phillip Garth Law • Key features • Highly discoverable • Citable – persistent identifiers, Dublin Core metadata • Combination of static and dynamic pages • Entity perspective, researcher perspective • Entity relationship model applicable beyond archival domain

  9. OHRM Implementations • Bright Sparcs and Australian Science at Work • cyberfibres • A Guide to Australian Business Records • Australian Trade Union Archives • Australian Women's Archive Project • Agreements, Treaties and Negotiated Settlements (ATNS) • Lost Lives • 2004 – Online Australian Dictionary of Biography, Images of Chinese Heritage in Australia, Victorian Aboriginal Corporation for Languages

  10. Open Resource Scholarly Network • ‘a scholarly web space that is self-sustaining, human friendly, and is also deeply connected with academic traditions’ ‘The Open Resource Scholarly Network: New Collaborative Partnerships between Academics, Libraries, Archives and Museums’, VALA 2002, http://www.vala.org.au/vala2002/2002pdf/15McCEva.pdf • Example – connecting Bright Sparcs and National Archives of Australia’s Record Search via Phillip Law

  11. Functional Requirements • Citability • Who, what, where and when – Resource discovery metadata • Persistent identifier – remains the same no matter where the resource is located • Coherence • Designs which easily and explicit convey to the user the context, jurisdiction or framework of an information object • Conveys to user where they are and where they can go

  12. Functional Requirements (continued) • Compliance • Use of standards to foster data and metadata interchange; discovery and accessibility etc. • Communicability • Presentation of content in human and machine readable forms • Endurance • Managing resources through time • Preservation strategies

  13. Larger Scale Architectures • Is such a network possible? • e.g. Walter Baldwin Spencer • Is it scalable? • Scale free complex networks in nature ‘self-organising systems that result from processes based on iterative interaction of objects and the relationships they form’ • Small world effect – six degrees of separation

  14. PhD Research • Thesis: Repositioning Archival Functions: the capture and use of recordkeeping metadata • Use of OHRM to manage and map the relevant literature • Part of the Clever Recordkeeping Metadata Project – demonstrate ‘create once use many times’ through automating metadata capture and re-use.

  15. Web Management System Archival Gateways Email Archival Management Application Subject Portals Desktop Applications Community Archives Business Systems Records Management Application Traditional recordkeeping architectures

  16. Metadata Brokering Records Management Application Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Subject Portals Community Archives Archival Management Application Business Information Systems

  17. Clever Recordkeeping Metadata Project • For more information see the project website at:- http://www.sims.monash.edu.au/research/ rcrg/research/crm/index.html

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