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2. Agenda Why 311 in San Francisco
Why the Web
Expectations
Execution
What worked and what didn’t
What’s next?
3. City and County Organization
4. Why 311? Entry point for the community that can react and respond to high priority issues
Simplify Customer Contact
Customers able to address issues 24x7
Integrate City Operations
Track and report on response times
Language Assistance
5. About SF 311 Went Live on Mar 29, 2007
Answered 5,000,000th call on January 24th
Current volume almost 350,000 calls per month
76 FT CSR, 10 PT CSR, 7 Supervisors
13 Support in Executive, Business Analysis, Training, and Administration
Facility acts as backup for the Dept of Emergency Management (911) and Dept of Elections call center
6. Why The Web? Ever increasing call volumes were driving service levels to an unacceptable level.
Enable Cost Savings
Customers expect the ability to submit over the web
Much of our information was on the web but not easily available
7. Actual Calls Received
8. Total Service Requests Per Month
9. Self Service Timeline
Piloted with single agency - April
Increased linking to Agency Tools - May
Added Knowledge Search - June
Version 7 Upgrade - July –> September
Dev/Test – October -> November
Go Live – December
(all dates 2008)
10. SFMTA was first to go On Line
11. SFMTA Lost and Found
12. We Created Links to Existing Tools
13. How to get Knowledge Online?
14. Working with Multiple Domains We created a list of relevant pages
We created a search agent from Google.
We can index and present answers from other domains
We need to get Lagan Knowledge in place externally
15. Improved Web Search
16. Current Results
17. How to Complete the Solution? Our vision – A complete self service portal with complete information and services for the City and County of San Francisco
What service requests should be available
What else would customers expect
Become ADA compliant
Service requests could not need internal processing before routing
Attachments and visual mapping
18. Services Scattered on the Web
19. Top Service Requests – Sept 2008
20. New Self Service Portal Easy Directory Structure
Provides High Level and Detail Information
Allows on line submission of service requests
21. Using CRM on the Web Help Page
22. City Services on the web
23. Guiding the Public The public is provided with
What the Agency does
What kinds of requests they handle
A link to the agency site for more details
A link to create a request
24. Customer Experience
25. Customer Experience (cont.)
26. Customer Experience (cont.)
27. Customer Experience (cont.)
28. Customer Experience (cont.)
29. Customer Experience (cont.)
30. Customer Experience (cont.)
31. Customer Experience (cont.)
32. Customer Experience (cont.)
33. Launching the Self Service Portal Major Expansion of Self Service
Comprehensive Information Directory
Top Service Requests Online
Opportunity for Feedback
34. Call Volume per Month
35. Service Requests per Week
36. Informational Page Views
37. Customer Feedback Overall very satisfied, however
Like to submit multiple requests with the same contact information
Wish for easier location search or map based service requests
Wish for better case status information instead of just open or closed
38. What’s next Adding
Create Another Service Request
Linking of cases
Duplicate Checking?
Improvements to
Location search
Case Status Tracking
Knowledge Management
39. Submit Another Request
40. SR Tracking with only a number
41. Full SR Tracking
42. Expand use of Knowledge