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Cyclical Program Review 2015-16 Staff Session August 2014

Cyclical Program Review 2015-16 Staff Session August 2014. Contact details. Claire O’Brien QUQAP Coordinator quqap@queensu.ca Ext 75536 Peggy Watkin Associate Director (Academic Initiatives) Peggy.watkin@queensu.ca Ext 75322. Today’s presentation. Cyclical Program Review-what it is

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Cyclical Program Review 2015-16 Staff Session August 2014

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  1. Cyclical Program Review 2015-16Staff SessionAugust 2014

  2. Contact details Claire O’Brien QUQAP Coordinator quqap@queensu.ca Ext 75536 Peggy Watkin Associate Director (Academic Initiatives) Peggy.watkin@queensu.ca Ext 75322

  3. Today’s presentation • Cyclical Program Review-what it is • Who does what • Key points in CPR • Staff roles

  4. What is Cyclical Program Review? • A process aimed at continuous program enhancement • A requirement stipulated by the Council of Ontario Universities • Review process involves the whole unit/department: staff, faculty and students. • Happens once every 8 years

  5. Who is involved? • Department/Academic Unit • Faculty/School • School of Graduate Studies (when a graduate program is involved). • Office of the Provost and Vice-Principal (Academic)

  6. Department/Academic Unit • Prepares nominations for Review Team Members, and rank orders them • Important to start this early on • Template on Provost’s Office QUQAP website • Develops self-study, including CVs and relevant supporting documentation • October 2014 to April 2015

  7. Faculty/School • Provides support to academic unit with review process • Reviews and pre-approves self-study

  8. Faculty/School: Review team • Reviews and pre-approves Review Team nominees • Secures Review Team members once nominee list is approved • Consulting with academic unit, sets date and schedule for Review Team site visit • Arranges travel and accommodation for external reviewers, pays travel expenses and honoraria.

  9. School of Graduate Studies • Where graduate program involved, provides academic units with support for review process • Reviews and pre-approves self-study • Reviews and pre-approves Review Team nominees

  10. Office of the Provost • Responsible for overall process and official documentation • Provost (or delegate) provides final approval for Review Team nominees • Reserves the right to approve self-study before it is sent to Review Team • Supports the Senate Committee on Cyclical Program Review • Liaises with COU Quality Council

  11. Every time I learn something new, it pushes some old stuff out of my brain

  12. Key points in Review Timeline • Development of the self-study documents • Site visit by review team • Review by various levels of governance, leading to Final Assessment Report and Implementation Plan

  13. An Effective Self-Study is: • Reflective, analytical, inquiry-based (SWOT) • Focussed on student learning • Curriculum aligned to learning outcomes • A collaborative process involving all faculty

  14. Unit Staff Role in Self-Study • Providing support for QUQAP committee • Possibly helping arrange faculty session (retreat?) to review curriculum and learning outcomes.

  15. Staff Role in Self-Study (cont) • Project management; keeping development of self-study on track • Collating and formatting documents, including faculty CVs • Ensuring partners have been consulted (CTL, OIRP, Equity Office, Library services) • Arranging for involvement/consultation of students

  16. Review Team Site Visit • In many ways, a central piece of the review process • Good to begin identification of possible reviewers early in the process • Faculty office responsible for much of the organization of the schedule, in conjunction with Unit

  17. Review Team Site Visit: Evening Before

  18. Review Team Site Visit: Day 1

  19. Review Team Site Visit: Day 2

  20. Thank you! • Please check the Provost’s office website for the guide to QUQAP and the templates you’ll need • http://www.queensu.ca/provost/responsibilities/qualityassurance.html

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