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Migrant Student Information Exchange (MSIX)

Migrant Student Information Exchange (MSIX). MSIX Lab: Merging and Splitting Student Records. 2011 OME Conference November 14-16, 2011 Nashville, Tennessee. Session Overview. Initiating a Merge Overview Demonstration Initiating a Split Overview Demonstration Hands-on Exercises.

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Migrant Student Information Exchange (MSIX)

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  1. Migrant Student Information Exchange (MSIX) MSIX Lab: Merging and Splitting Student Records 2011 OME Conference November 14-16, 2011 Nashville, Tennessee

  2. Session Overview • Initiating a Merge • Overview • Demonstration • Initiating a Split • Overview • Demonstration • Hands-on Exercises Target Audience: • Primary Users • Data Administrators

  3. Topic 1: Initiating a Merge

  4. Overview: Initiating a Merge • Performed by a Primary User or a Data Administrator • Combines multiple records into a single, consolidated record • This would occur when the user determines that duplicate records exist for the same student • The data in MSIX for each student does not need to match exactly prior to initiating a merge • Merges can be user-initiated or generated by MSIX • Potential Merge List • After a student record is flagged for a merge, it is placed on this list and cannot be flagged for a merge or split by any other user until the issue is resolved

  5. Overview: Initiating a Merge (cont’d.) • User will be asked to designate a “Master Record” • If the merge is validated, the newly consolidated record will retain the master record’s MSIX ID • Upon being merged, non-master records can no longer be flagged for merge or split • A merge must be validated by another Data Administrator before it becomes effective

  6. Demonstration Initiating a Merge

  7. Topic 2: Initiating a Split

  8. Overview: Initiating a Split • Can be performed by a Primary User or a Data Administrator • A split separates records that have been wrongly combined • The user can see which records qualify for a potential split by looking at the Historical Student Record View • Potential Split List • After a student record is flagged for a potential split, it is placed on this list and cannot be flagged for a merge or split by any other user until the issue is resolved • The user will be asked to designate a “Master Record”. This is the record that will retain the MSIX ID Number; the other records will be assigned new numbers • A split must be approved by another Data Administrator before it becomes effective

  9. Demonstration Initiating a Split

  10. Hands-on Exercise

  11. MSIX Training Environment https://training.msix.ed.gov User ID: Primary-# Password: Msix2011!

  12. Questions??

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