The Basics of the Migrant Student Information Exchange (MSIX): Providing Assistance with Enrollment & Placement

1. The Basics of the Migrant Student Information Exchange (MSIX): Providing Assistance with Enrollment & Placement Jay Rembert, MSW Florida Department of Education October 16, 2012

2. Discussion Points • The Migrant Education Program (MEP) • History of the MEP • The definition of a migrant student? • Florida’s Migrant Facts & Stats • The MSIX System • The Importance of Records Exchange • It’s the Law! • Florida’s Implementation Process • Basic functions of MSIX (screenshots) • Florida’s Pilot Program • Q& A Session

3. The Migrant Education Program (MEP)

4. History of the MEP • The Office of Migrant Education is housed under the United States Department of Education’s Office of Elementary & Secondary Education. • Migrant Education Program was created in the 1960s following Edward R. Murrow’s documentary entitled, “Harvest of Shame.” • YouTube link: http://www.youtube.com/watch?v=yJTVF_dya7E

5. POP QUIZ What is the definition of a migrant student?

6. Statutory Definition of a Migrant Student • 1115(b)(1)(A) (incorporated into the MEP program by virtue of sections 1304(c)(2)) and 1309(2) of the statute and §§ 200.81(e) and 200.103(a) • The child is not older than 21 years of age; and • The child is entitled to a free public education (through grade 12) under State law or is below the age of compulsory school attendance; and • The child is a migratory agricultural worker or a migratory fisher, or the child has a parent, spouse, or guardian who is a migratory agricultural worker or a migratory fisher; and • The child moved within the preceding 36 months in order to seek or obtain qualifying work, or to accompany or join the migratory agricultural worker or migratory fisher identified in paragraph 3, above, in order to seek or obtain qualifying work;

7. Florida Facts & Stats • Florida is the 3rd largest migrant state in the nation • During the 2010-2011SY, 27,567 unduplicated count of students were identified for FMEP • 22,015 PK-12 • 5,552 Out-of-School Youth • Florida is a home-state to many migrant families

8. Florida Stats & Facts The 3 Most Common States Students Migrate to and from…. • North Carolina • Georgia • Michigan

9. Florida Facts & Stats • The 3 largest migrant districts: • Collier • Hillsborough • Palm Beach • The 3 most common qualifying agricultural activities are: • Tomatoes • Citrus • Strawberries

11. Florida’s Migrant Education Programs (MEPs) (Red) = District does nothave a MEP (Yellow)=District serves migrants through Title I, Part A funds Green =District currently has no eligible migrant students Grey = District operates a MEP

12. The Migrant Student Information Exchange (MSIX)

13. What is MSIX? The Migrant Student Information Exchange is a web-based portal that links States’ migrant student record databases to facilitate the national exchange of migrant students’ educational and health information among the States.

14. It’s the Law! • Section 1304(b)(3) of the NCLB Act of 2001, requires State Educational Agencies (SEAs) to promote interstate and intrastate coordination by providing educational continuity through the timely transfer of pertinent school records (including health information) when children move from one school to another, whether or not the move occurs during the regular school year.

15. Problems with past methods of the exchange of migrant records SLOW • Disparate Databases • Limited Ability to Exchange • Slower/Manual Methods • National Exchange of Information

16. USDE’s Record Exchange Initiative There was a need to create an electronic database based on USDE’s Office of Migrant Education detecting the following about migrant students: High Movement Short Notice Lack of Data Placement Errors Loss of MEP Services

17. The Importance of Records Exchange • Educational continuity • Provide school district with pertinent information • Proper class assignments

18. Florida’s Records Exchange • Two means of transferring records (transcripts) • Interstate – state to state • Intrastate – within a state (ex. LEA to LEA) • State student information system – F.A.S.T.E.R.

19. Florida + MSIX = Multiple States? As a participant of MSIX, Florida is different from other states because… • No centralized repository for student transcripts • School districts are district of record for transcript information • Data for MSIX originates at district level not state level • Data from MSIX must terminate at the district level

20. Florida’s MSIX Implementation Process KEY DATES November 2009 – MSIX Accounts created for MEP staff January /February 2010 - 1st Round of MSIX testing March 2010 – 2nd Round of MSIX testing July 2010 – 3rd Round of MSIX testing August 2, 2010 – Florida receives MSIX CERTIFICATION!!! September 2010 – MEPs began sending records to MSIX September 21, 2010 – FLORIDA IS LIVE!!!

21. District Data Review (as of 10/11/12) Total distinct count = 32,857 Total Count: 32,610

22. Steps to Access MSIX • 1). MEP Coordinator will identify staff & recommend user role • FMEP Directory: http://www.flrecruiter.org/node/66 • 2). Staff must complete MSIX online training module: • Module takes approximately 1hr to complete • Users must print certificate with 100% • MSIX User application • Photo ID

23. MSIX User Roles

24. MSIX Homepage

25. Basic Student Search

26. MSIX Consolidated View

27. MSIX Historical View

28. MSIX Move Notification

29. MSIX Timeframes • Florida follows policies and procedures set forth by U.S. Department of Education (USDE) to send records according to the following timeframes: • Upon completion of the student’s enrollment with the school district • At the end of every grade reporting period • At the end of every school term • Upon the student’s withdrawal from school of from MEP

30. Florida’s MSIX Strategies • State marketing resources • Parent brochure • MSIX card • Extending MSIX users in Florida through pilot program • Guidance counselors • School Registrar Staff

31. How Can MSIX Help Me? • While awaiting official transcript records, MSIX can: • assist with student placement in courses • provide an understanding of child’s educational needs • give a snapshot of credits earned for secondary students

32. What Can I Do Now? • Establish and build a rapport with your local MEP • MEP staff can print and provide school staff with a student’s MSIX record

33. ANY QUESTIONS?

34. Contact Information Jay Rembert, MSW MSIX State & User Administrator Florida Department of Education Phone: (850) 245-0811 Email: jay.rembert@fldoe.org