Closing Books Procedure for FIN Module

1. Closing Books Procedure for FIN Module

2. Closing Books Procedure of AP Module Print Unmapped Stock-in and Return Deduction Detail aapr140 N Adjust or input transactions Correct Y Unconfirmed and Un-deducted Note List aoou702 Print AP Account Detail aapr150 N Adjust original transaction or voucher Correct Y Update Sub-System Statistics aglp130

3. Print Account Period Report aglr200 Print Account Category aglr201 End of Year Carry-Forward of Sub-System Statistics aglp131 Y Year-End N Sub- AP vs. GL Print Subsidiary Ledger aglr906 Query Periodic Account Balance aglq101 • Note: • If Opening Balance NO Post to GL • , only check by “aglq 101”. • 2. Closing Books monthly or annually, • sub-entry sheet post to GL, can • check by “aglq101” and “aglr906”. Closing Program aapp500

4. Print Unmapped Stock-in and Return Deduction Detail aapr140

6. Unconfirmed and Un-deducted Note List aoou702

8. Print AP Account Detail aapr150

10. Update Sub-System Statistics aglp130 Notes: If at the end of year, can continue to run axr240 (link to aglp131), click “Yes”.

11. Print Account Period Report aglr200

13. Print Subsidiary Ledger aglr906

15. Closing Program aapp500

16. Closing Books Procedure of AR Module Un-invoiced Shipping Detail axmr630 Un-enter A/R Delivery Detail axmr660 N Input transactions Correct Y Unconfirmed and Un-deducted Note List aoou702 AR Account Detail Report axrr151 N Adjust original transaction or voucher Correct Y Update Sub-system Statistics aglp130

17. End of Year Carry-Forward of Sub-System Statistics aglp131 Y Year-End N Print Account Period Report aglr200 Print Account Category aglr201 Sub- AR vs. GL Print Subsidiary Ledger aglr906 Query Periodic Account Balance aglq101 Lock AR axrp401

18. Un-enter A/R Delivery Detail axmr660

19. Unconfirmed and Un-deducted Note List aoou702

20. AR Account Detail Report axrr151

21. Lock AR axrp401

22. Closing Books Procedure of Notes Payable Modify Payment Documents aapp330 N Input or Adjust Notes Payable Correct Y Un-confirmed and Un-deducted Note List aoou702 Print Notes Payable Monthly Balance Detail anmr108 N Adjust original transaction or voucher Sub- NP vs. GL Correct Y Query Periodic Account Balance Print Subsidiary Ledger aglr906 Query Periodic Account Balance aglq101 Lock Note Accounts anmp600

23. Un-confirmed and Un-deducted Note List aoou702

24. Print Notes Payable Monthly Balance Detail anmr108

25. Lock Note Accounts anmp600

26. Query Periodic Account Balance aglq101 Query Periodic Account Balance Print Subsidiary Ledger aglr906 Closing Books Procedure of Notes Receivable Un-confirmed and Un-deducted Note List aoou702 Notes Receivable Monthly Balance anmr208 Adjust original transaction or voucher N Sub- NR vs. GL Correct Y Lock Note Accounts anmp600

27. Notes Receivable Monthly Balance anmr208

28. Closing Books Procedure of Bank Accounts Un-confirmed and Un-deducted Note List aoou702 Check with GL Bank Account Balance Report anmr322 Bank Transaction Detail anmr320 N Adjust original transaction or voucher Correct Y Bank Reconciliation anmt300 N Correct Y

29. Query Periodic Account Balance Print Subsidiary Ledger aglr906 Query Periodic Account Balance aglq101 Update Deposit Statistics anmp320 Print Bank Reconciliation Report anmr341 Lock Bank Accounts anmp340

30. Bank Reconciliation anmt300 Delete Bank Date to be blank

31. Bank Account Balance Report anmr322

32. Update Deposit Statistics anmp320

33. Print Bank Reconciliation Report anmr341

34. Closing Books Procedure of Fixed Assets Un-confirmed and Un-deducted Note List aoou702 Fixed Assets afai100 Re-Amortize Assets after Depreciated afai102 Y Re-Amortized N Auto Amortize Depreciation afap300 Fixed Asset Depreciation Expense Detail afar300

35. Generate an Entry Sheet for Depreciation afap120 Depreciation Entries – Fixed Assets afai104 Fixed Asset Property List (afar201) check with Query Periodic Account Balance (aglq101) Generate an Entry Sheet for Depreciation afap120 Post Asset Vouchers to GL afap302 Y End of Year Carry-Forward aapp305 Year-End N Lock Fixed Asset data afap010

36. Un-confirmed and Un-deducted Note List aoou702

37. Fixed Assets afai100 Check amount is correct or not

38. Auto Amortize Depreciation afap300

39. Fixed Asset Depreciation Expense Detail afar300

40. Generate an Entry Sheet for Depreciation afap120

41. Depreciation Entries – Fixed Assets afai104 Would list depreciation entry generated afap120

42. Closing Books Start A Voucher Process Print Trail Balance--- aglr105 Copy Freq. Used& Apportion Voucher---aglp710 End of Period Carry forward aglp201 Print Checking List before Posting---aglr901 Print related Reports Batch Post Voucher Un-posted ---aglp102 Re-Numbering Voucher General No.--- aglp105 Print Checking List of after Posting--- aglr900 GL Account Closing aglp301 End A

43. Print Checking List before Posting Voucher: (1). Unbalance between Credit amount and debit amount in header (2). no detail line (3). unbalance between header amount and detail line amounts (4). Header Debit amount or Credit amountis 0 (5). Detail line Debit amount or Credit amount is 0 (C). Not print out yet (D). Serial no is blank (E). Void voucher (G). Wrong serial no (must be numeric) (H). Voucher no. sequence checking (user option) Detail Line: (6). Void account code (7). Account code is inexistent (8). No transaction code if the account code is (9). No Budget no if the account code is budget sensitive. (10).no currency code in detail line (A). Account property is not “account” (B). The account code is control account (F). Dept. code is blank if the account code is Dept. sensitive

44. Print Checking List of after Posting (1). Check monthly balance between Control Account and its’ detail account (2). Check daily balance between Control Account and its’ detail account (3). Check monthly balance and voucher summary (4). Check daily balance and voucher summary (5). Check Ledger and Voucher

45. Report Type • Trial Balance • Balance Sheet • Income Statement • Journal • Ledger • Financial Analysis Category • Income、Expense Analysis • Data option • By Report Structure • Compare with Budget • Compare with other periods • Print Content option • Currency、Account English Name • Print Decimal Digits • Print levels

46. Update Sub-system Statistics Opening Balance by Period agli130 Run aglp130 as closing Book monthly, and run once ever year, it is enough. Update Sub-system Statistics aglp130 End of Year Carry-Forward of Sub-System Statistics aglp131 Query Statistics by Period aglq130 Print Account Category aglr201 Print Account Period Report aglr200

47. Update Sub-system Statistics aglp130

48. End of Year Carry-Forward of Sub-System Statistics aglp131

49. Print Account Period Report aglr200