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Sheriff’s OFFICE

Sheriff’s OFFICE. Informational Budget Review. Total FY2013 Budget $28.6 Million. General Fund $24.9 Million Other LOST $3.7 Million $2.0 Million over Budget $30.2 Million Total Office Expenditures. TOTAL FY2014 $27.2 MILLION. Adopted General Fund FY2014 Budget=$24.6 Million

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Sheriff’s OFFICE

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  1. Sheriff’s OFFICE Informational Budget Review

  2. Total FY2013 Budget $28.6 Million General Fund $24.9 Million Other LOST $3.7 Million $2.0 Million over Budget $30.2 Million Total Office Expenditures

  3. TOTAL FY2014$27.2 MILLION Adopted General Fund FY2014 Budget=$24.6 Million Adopted OLOST FY2014 Budget = $2.6 Million

  4. Where this leaves us • Sheriff’s Office projected FY13 overage = 5 days of General Fund Reserve • We have savings from other Departments that equal approximately 3 Reserve Days. (We were going to use these surplus funds to replenish our Reserve.) • Given the $2.0 Million overage in the Sheriff’s Office, we will use the 3 Reserve Day surplus from other Departments and consume another of our 2 Reserve Day monies in order to meet SO obligations incurred. • The city now stands at 62 Reserve Days in the General Fund

  5. Reserve days *Subject to change.

  6. Total expenditures up by 16% since fy09personnel costs are up by 12.2% since fy09includes general and olost funds $30,961,546 $30,516,493 $28,430,018 $27,835,139 Total up 16.4% since FY09 $26,404,746 Personnel up 12.2% since FY09

  7. Sheriff OFFICE expendituresFy09 to fy13 • Over the past five fiscal years, Sheriff Office Expenditures have exceeded their adopted budgeted amounts by a cumulative $7 million in the General Fund. • The highest growth rate has been in Personnel Expenditures, which have risen by 8.7% per year for the last five fiscal years. • Sworn Personnel Expenditures accounted for the highest portion of overall growth in costs in the General Fund. • Compensation and Retirement Benefit obligations from the General Fund have grown by 11% and 19% in five years.

  8. General fund Expenditures have exceeded budget by $7 million over the past five years

  9. Amounts over budget fy09-fy13Sheriff’s Office general fund $2,056,866 $ 1,746,047 $ 1,404,408 201% increase in budget overrun since FY09 $ 1,151,243 51% 57% $ 672,700 70% 49% 56% 44% 63% 30%

  10. Overtime issues • Overtime has averaged $1.2 Million per year (and is $273,000 over budget in FY13) despite adding 27 new deputy positions (19 Correctional Officers, 12 Deputies, and 1 Sergeant) in past three years. • Overtime payments increase Sheriff’s Office Payroll by 7.2% annually • Several SO employees make over or nearly twice their salary from overtime supplements; 21 SO employees add 30% or more to their salary through overtime. • Annual pension cost from SO overtime is $250,000.

  11. Costs of overtimeSheriff’s office General Government and Sworn Personnel OT

  12. Sheriff’s office personnel compensation costsnot including benefits $16,608,922 $15,073,699 7.8% 8.5% $11,446,316 8.8%

  13. Retirement Benefit costs have risen by 30% in 5 yearsSheriff’s office General Fund and OLOST Fund $3,489,724 $3,435,442 $3,263,625 GG up 8.5% $2,884,411 $2,681,206 Sworn up 33%

  14. Rising inmate medical costs: Jail clinic

  15. Inmate medical costs • Clinic costs are $1 million over budget in FY13. • Costs of the Jail Clinic have increased to over $4.9 million, up from $4.2 million in FY11. • This is in addition to the Medical Center Contract payment for inpatient and outpatient care of prisoners off-premises: • Current contract to manage inmate on-premises medical care is under RFP evaluation • Need for reduced off-premises care • Additional costs of Correctional Officers who must accompany inmates for treatment off site.

  16. Firing Range/training complex • Firing Range (originally requested at cost of $70,000 in FY11) is now becoming a Training Complex (costs to date total $355,000). • Budget priority for FY2014 of over $1.4 million additional investment in Training Complex for buildings, equipment, golf carts, operating materials and furnishings. These were included in the Sheriff’s Requested Budget for FY14. • The total estimated cost of the Firing Range/Training Complex is now expected to exceed $1.7 million. • The new Firing Range/Training Complex is in addition to the original firing range located on Cusseta Road. That facility includes a firing range, track and tower

  17. Itemized list of training facility cost • FY14 General Fund Requests For Training Facility Vehicles - $56,000 Equipment - $24,797 Total - $80,797 • FY14 OLOST Fund Requests for Training Facility General Construction - $1,279,739 FF&E - $ 66,000 - Furniture - $17,460 - Equipment - $48,540 Total - $1,345,739 • FY14 Training Facility Requests - $1,426,536

  18. BOOKING OF EXPENSES • Over $ 280,000 in FY2012 incurred expenses were not turned into Finance Department until FY2013. • Over $1.1 million in FY2013 incurred expenses were not turned into Finance until after fiscal year end. Of this, $930,000 was for Inmate Medical expenses. • Budgeted monies expended while other expenses are incurred but not booked until after allotted budget has been exhausted. Allotted budget has been largely expended within the first 9 months of the fiscal year, leading to budget overages in the last few months of each year. SO is regularly 130-140% over its 9 month pro rate budget by the end of the third quarter of the Fiscal Year. • There are basic budget management issues relative to approved budget amount.

  19. SO Suggested SOLUTIONS • The $2 million FY2013 overage to be offset from $5 million Jail Reserve • SO to Hire Accounting Professional so long as any changes to staffing are Budget and Staffing Level neutral • SO will set goal to reduce Overtime by 30% from FY13 level in FY14 with a long term goal of reducing its OT budget commensurate with the most efficient effect scheduling achievable

  20. Other Proposed Considerations for Council • Council to consider amending Pension Plan for all CCG employees to expressly remove all Overtime (whether straight time OT or time and half OT) and vacation pay from Pension calculation. • Council to consider eliminating “Gap Time” hourly payments made in addition to base salary for all new employees. • Administration to amend city policy and procurement requirements to require all vendors to send monthly Statements directly to the Finance Department.

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