Procure to Pay with Funds Management Overview

1. Procure to Pay with Funds Management Overview SAP Best Practices for Public Sector US V1.603

2. Purpose Without overwhelming the organization’s overall commitment-item structure with department-specific reporting details, each department is able to report a clear budget plan & consumption view on a detailed reporting level, much lower than the high-level commitment item structure. Via the functional area, the department can add additional reporting levels to the organization’s global budgeting structure, and report up to the lowest department-specific level Benefits This scenario allows an adequate level of budget-reporting without the necessity of activating the module PS (Project Systems). Scenario Overview – 1 Purpose and Benefits:

3. Key process flows covered Initial Steps: define users for workflow and asset master data management Define Users for Release of Purchase Requisition Workflow Define Users for Release of MM Invoice Workflow Asset Creation Procurement with reference to Asset Number Create Purchase Request Approval PR via Workflow Create Purchase Order Release Purchase Order Goods receipt Invoice Registration Invoice approval and Posting workflow Budget Consumption Reporting in Funds Management Procurement with reference to Cost Center Create Purchase Request Create Purchase Order Goods Receipt Invoice Registration Invoice Approval and Posting Workflow Budget Consumption Reporting in Funds Management Payment Run Scenario Overview – 1 Purpose and Benefits:

4. Required EhP3 for SAP ECC 6.0 Business Workflow Materials Management Asset Accounting Organization roles involved in process flows MM Purchasing Completer MM Purchasing Approver Employee Professional User Buyer Purchasing Manager Accounts Payable Accountant 1 Accounts Payable Accountant 2 Scenario Overview – 2 SAP Applications Required:

5. In this scenario, you purchase a piece of equipment with reference to an Asset. You also purchase a magazine and black paper with reference to a Cost Center. Finally, via reporting, we will have an overview of the costs, with detailed drop-down functionality of each line item. The report shows the planned budget and the consumed budget. Without cluttering the organization’s overall commitment-item structure with much department specific reporting details, each department is able to report a clear budget plan and consumption situation on a very detailed reporting level. Scenario Overview – 3 Detailed Process Description:

6. Process Flow