2009 Finance & Accounting Secretary-Treasurer’s Report

1. 2009 Finance & AccountingSecretary-Treasurer’s Report Veda Latin Secretary-Treasurer May 3, 2009

2. Total Annual Revenue(FY02 – FY09 $ Millions)

3. FY08 Revenue by Category(actual)

4. FY09 Revenue by Category(budgeted)

5. FY08 Revenue by Program(actual)

6. FY09 Revenue by Program(budgeted)

7. Grant & Agreement Wins & Continuing Work • Prevention: $400,000 (cost extension April – June) • Global: $832,000 (no-cost extension April – September) • Care and Treatment: $370,000 (year one of three) • Viral hepatitis: $150,000 (year one of five) • Other contracts, grants and contributions: • Leadership development: (continuing, year two) • AED/NIH vaccine grant: (continuing, year two) • Governors HIV testing initiative: (continuing, year two) • AHITS 07-768 evaluation: (continuing, year two)

8. Pending Grants & Agreements • Prevention: $1,600,000 (five year limited competition) • Prevention PSTA: $250,000 (five year competitive) • Prevention CBA: $1,300,000 (five year competitive) • Global: $2,310,000 (five year sole-source) • Various contracts, grants and ongoing support requests: • Annual meeting: $80,000 needed • ADAP TA meeting: $220,000 needed • ADAP TA and monitoring: $150,000 needed • Viral hepatitis TA and policy: $160,000 needed • ADAP report: $120,000 needed

9. Membership Dues Collection HistoryFY02 – FY09

10. ADAP Dues Collection HistoryFY06 – FY09

11. Viral Hepatitis Dues Collection HistoryFY08 – FY09

12. Reliance on Federal FundsFY01 – FY07

13. FY08 Expenditures by Program(actual)

14. FY09 Expenditures by Program(budgeted)

15. Employees (and full-time contractors) by YearFY02 – FY09

16. Significant Financial Commitments • Conferences planned with ongoing fundraising • Annual meeting • ADAP TA meeting

17. Audit of FY08 Financials • Concluded in February 2009 • Utilized audit firm of LarsonAllen for second year • Continued escalation of “more stringent standards” • One minor financial statement finding • CD interest recorded annually instead of monthly • No Federal award findings or questioned costs • No audit findings in major programs examined

18. FY08 Balance Sheet • $1,461,770 total assets • $1,137,369 unrestricted funds • $850,000 reserves • $287,369 undesignated funds (operating funds) • $8,635 increase in undesignated funds • $324,401 temporarily restricted funds • Program funds restricted to designated purpose • $124,545 decrease during the year

19. Reserves Status • Currently $850,000 • Policy is to try to add $50,000 to $100,000 per year • Goal is to achieve $1,000,000 reserves balance • Contribution this year is uncertain at this time • Need sufficient operating funds to remain liquid • Per policy, will review targets around March 2010

20. Summary • Continued reasonable growth past four years • Global program grew significantly • Maintaining diversity in funding and contract vehicles • Potential major growth in domestic programs • Reliance on federal funds is steady • May increase if we add new federal agreement • Reserves have increased; increase this year is uncertain • Stable overall financial picture

21. Finance Committee • Veda Latin Secretary-Treasurer • Tom Liberti Chair • Kevin Cranston Vice-chair • Pat Young Past Secretary-Treasurer • Judy Norton EC • Laurie Kops Non EC • Julie Scofield Executive Director • Patrick Blais Deputy Executive Director, Operations • Gwen Wilson Sr. Manager, Finance and Accounting • John Sprehe Associate, Finance and Accounting

22. Audit Committee • Veda Latin Secretary Treasurer • Jim Vergeront EC • Peter Whiticar EC • Sandra Klocke Non EC • vacant Non EC

23. My Thanks to Finance & Accounting Staff • Patrick Blais • Gwen Wilson • John Sprehe And to Julie Scofield