Journey Management & Man Lost Procedures

1. Safety Alert Committed to Safety 03/94 • Journey Management & Man Lost Procedures • Within 3 weeks two serious road accidents have occurred. In one case resulting in two fatalities and one seriously injured person and in the other, a near escape from death. Both accidents could have been prevented by proper use of Journey Management and Man Lost Procedures. It causes great concern to notice that in spite of the substantial efforts invested in Journey Management and related Man Lost Procedures two serious failures occurred in only three weeks. • All those involved in transport related activities either directly, indirectly or through a sub-contract are requested to satisfy themselves that they have effective and complete Journey Management and Man Lost Procedures in place. The following information is provided towards this aim. • Road safety procedures are set out in the HSE Manual. Two principal areas are addressed, those governing working hours for drivers and those for Journey Management. A system which adequately addresses the intent of the HSE Manual would include the following provisions:- • No driver shall work more than a 12 hour period (including waiting and standby time); • No driver shall drive more than 10 hours in that 12 hour period; • Drivers of medium goods vehicles shall not exceed 4 hours continuous driving before taking a rest of 1 hour; • A minimum of 8 hours uninterrupted rest shall be taken between shifts; • Rest must not be taken in the cab of a vehicle unless that vehicle has a cab bunk; • Maintain a vehicle movement board recording the drivers name, number, destination and ETD / ETA; • Journeys should be planned for arrival at the destination before dusk the same day; • If the journey cannot be completed before nightfall the same day, then the driver’s supervisor shall arrange a staging point where facilities for accommodation & food exist.

2. Journey Management & Man Lost Procedures, cont’d... • Pre-planned rest / stop areas; • Periodic checks with point of departure or arrival; • No arrival report within 1 hour of the ETA, a check shall be made with the destination point. If the check is negative, the ‘Man Lost’ procedure shall be initiated. Contractors are requested to satisfy themselves that they have effective and complete Journey Management and Man Lost Procedures in place. The contents of this safety alert should be communicated to all employees via toolbox meetings and notice boards