Texas Building and Procurement Commission (TBPC) Centralized Master Bidders List (CMBL) Catalog Information Systems Ven

1. Texas Building and Procurement Commission (TBPC)Centralized Master Bidders List (CMBL)Catalog Information Systems Vendor (CISV) Presented by Margaret Longest Programs Coordinator

2. CMBL – Active Vendor Benefits • The CMBL is used by state agencies and political subdivisions to develop mailing lists for vendors to receive bids based on the class and or/ items for the products and/or services that can be provided to selected Texas Highway Districts. • Registration is beneficial for manufacturers, suppliers and vendors for receipt of bid opportunities.

3. CMBL – Registration/Renewal • Annual registration/renewal and payment on line. • Payment may be submitted on line by a debit or credit card or by checking account debit. • On-line registration/renewal activates the profile with 15-30 minutes. • Application and payment may be mailed to the Texas Building and Procurement Commission but will incur a longer processing time for file activation.

4. CMBL Registration/Renewal – (Cont.) • Vendor managed system. • Allows vendors to update profile information. • Update exceptions – Tax identification number and business name. Social Security numbers may not be used based on the privacy act. • Changes in tax identification number or business name must be faxed on company letter head to the CMBL/CISV fax number 512-236-6163 and signed by an owner, partner or corporate officer. • Vendors who are approved as Historically Underutilized Business (HUB) will have an existing profile in the system. If a message appears during the registration, it indicates a similar file in the system. Contact the CMBL/CISV Help Desk at 512-463-3459 for assistance and direction to manage the profile to update to active status as a CMBL vendor.

5. CMBL and Information Linkshttp://www.tbpc.state.tx.us/cmbl/index.html • Search the CMBL – Search tool for active/inactive vendors. • NIGP Commodity Code Book – services. Items with an “ * ” preceding the item code indicate a CISV item and must be listed on the CISV URL in addition to the CMBL profile. See URL requirements. The CMBL profile can reflect items that are CISV and non-CISV. • New Vendor CMBL Registration – On-line registration.; • Modify/Renew CMBL profile – Changes, updates and/or renewals.; • State Agency Address List – Click on the agency name for agency information for marketing. • Cooperative Purchasing Member List – Click on the Category to view the Member names. Click on the name for information for marketing. • ESBD - Electronic State Business Daily – Posting of bids over $25,000 for review and vendor request of receipt. • CMBL Frequently Asked Questions – Helpful information. • Vendor Advocacy Committee (VAC) – Lists members of the Vendor Advocacy Committee that represent the Vendor Community.

6. CMBLTexas Government Code Texas Administrative Code • Texas Government Code (TGC), Section 2155.267 references the rules and procedures to the Commission regarding the Master Bidders List. • Texas Administrative Code (TAC), Title 1 Administration, Part 5 – Texas Building and Procurement Commission, Chapter, 113, Procurement Division Subchapter A – Purchasing, Rule 113.4, Centralized Master Bidders List.

7. CISVBenefitsRequirements for Approval • Approval as a CISV vendor allows qualified entities (state agencies and political subdivisions) to purchase automated information system (AIS) products and/or services in an efficient, cost effective, and competitive procurement method. • Requires continued active status on the CMBL. http://www.tbpc.state.tx.us/communities/procurement/prog/cmbl/faq • Requires submission and continued compliance of a URL hosted by the vendor to avoid removal of CISV active status. http://www.tbpc.state.tx.us/communities/procurement/prog/cisv/cisv.html

8. TBPC CISV URL Audits • TBPC CISV staff audit vendor catalogs for compliance to the requirements posted on the website. • Vendor catalog URL’s that do not display will result in the vendor being removed from active CISV status and will remain inactive until a compliant URL has been submitted. • URL’s that display will be reviewed, vendors notified if not compliant and allowed 30 business days to update the URL or active CISV status taken to inactive. • TBPC will notify DIR of CISV vendors removed from active status due to non-compliance of the CISV URL. • DIR will remove the vendor business name from display on the contract(s) as posted on the DIR website. • The vendor will not be removed from the actual contract. • DIR will be notified when the vendor is compliant and the business will again be referenced on the contract posted on the DIR website.

9. CISVTexas Government Code Texas Administrative Code • Texas Government Code (TGC), Section 2157.001 references the rules and procedures to the Commission regarding the Catalog Information System Vendor Program. • Texas Administrative Code (TAC), Title 1 Administration, Part 5 – Texas Building and Procurement Commission, Chapter, 113, Procurement Division Subchapter A – Purchasing, Rule 113.19 Catalog Information System Vendor Program.

10. TBPC/DIR Relationship • The Texas Building and Procurement Commission (TBPC) and the Department of Information Resources (DIR) are two separate state agencies. Both agencies are accountable by Government Code, Texas Administrative Code and internal procedures to follow certain processes in order to ensure the best value to the state for products and/or services provided. • To conduct business with DIR and be considered as a participant of an established or future contract opportunity, vendors must be approved as a Catalog Information Systems Vendor.

11. CMBL/CISV Program Staff Margaret Longest Program Coordinator 512-475-2378 Gloria Lopez Customer Service Support Daniel Martinez Customer Service Support CMBL/CISV Help Desk 512-463-3459 e.cmbl@tbpc.state.tx.uscisv@tbpc.state.tx.us