GSMP: Making the Process Work For You POC - The Process Oversight Committee

1. GSMP: Making the Process Work For YouPOC - The Process Oversight Committee

2. Introduction • POC – The Process Oversight Committee • What is the POC for? • How does the POC work? • What has the POC produced? • How to get in touch with the POC • How can the POC help you? • Key Process Points/Changes • Who is on the POC?

3. POC Vision Champion the GS1 standards development process, to ensure that business standards are delivered with world class efficiency and quality.

4. POC Mission • Support the GS1 Board Committee for Standards (BCS) – lead & deliver • Ensure compliance • Ensure fair play • Enhance the process • Encourage participation

5. 1 A Clear Foundation of Principles and Governance 4 2 3 1 4 2 1. Openness & Transparency 2. User Driven Standards 3. Consistency 4. Stakeholder Participation 5. Standards Protection and Maintenance 6. Governance 7. Consensus and Voting 8. Global Applicability 3 Management Board Board Committee For Standards

6. Governance of the GSMP GS1 Management Board Board Committee for Standards (BCS) Architecture Group Process Oversight Committee Central Operations (GS1 Staff) Technical Standards Committee Architecture Group: Promotes and protects the technical integrity of the GS1 system Process Oversight Committee (POC): Ensures that the GSMP is delivering standards that are critical to business needs with world-class efficiency Technical Standards Committee (TSC): Subcommittee of the POC; ensures that GSMP is delivering technical standards that address business community requirements Central Operations: Ensures day-to-day project management and resource allocation within the GSMP

7. General Assembly GS1 Management Board Ratify Standard Industry Engagement Board Committee for Standards Confirm Due Process Industry Projects Business Need Process Oversight Committee Draft Standard Work Group Charter Work Group Industry Requests IMPLANT GS1 Member Architecture Group

8. How does the POC Work? Good opportunity to contact us informally • Monthly meetings – or as required • Backed up by electronic approval for urgent work • Supported by longer sessions, at the GS1 Industry & Standards Events • Ad-Hoc Sub-Groups • GSMP Participation • Process • Infrastructure • Communication • Supported by GS1 Global Office GSMP team: • Metrics • Draft Charters • Alerts

9. POC delivers … We welcome your creative ideas • Work Group Charters • http://www.gs1.org/gsmp/community/working_groups/gsmp • Changes to the GSMP Process • Known as Process Change Notifications (PCNs) • http://www.gs1.org/gsmp/process • Validate that “due process” has occurred in the GSMP • Recommend ratification of GS1 standards to the BCS for official publication • Hears appeals or complaints connected with “due process” • Drives the GSMP Work Plan • Advises how to break impasses or speed up late deliverables • Balanced participation • across sector, geography, stages in the supply chain and users/standards professionals

10. How the POC can help you POC will ensure “fair play” • The GSMP Process must be followed • No Work Group should be unreasonably delayed • If you believe the Process is not correctly followed or if the Work Group is getting “stuck”: • Discuss the issue with the GS1 Standards Development Work Group Manager or with the Work Group Co-Chairs • If you are not satisfied, contact the POC. (see next slide) • Issues of conduct are governed by the GS1 Code Of Conduct • Improving the Process • Give us your suggestions on how to improve the GSMP process

11. Consensus • GS1 Standards are intended to meet global needs and reflect a broad consensus of the GS1 community. • Decisions of GSMP groups are made by consensus. • Consensus is defined as • general agreement, characterised by the absence of sustained opposition to substantial issues by any important part of the concerned interests, and • by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. • Consensus does not mean unanimity. • 2/3 Majority is sufficient, but broader consensus is preferable. • Any No votes of final standards solutions are discussed by POC & BCS.

12. 4-Step Community Review & Vote Points Step 1Business Need Step 2 Requirements Step 3 Development Step 4 Deployment Community eBallot Community eBallot Requirements Document Standard or Implementation Guide Ratified Standard SBN Working Group Charter • Reviews • Community • Architecture POC Approval • Reviews • Community • Architecture • Work Group IP Review

13. 1 Key Points in Steps 2 & 3 4 2 3 • Strengthened Intellectual Property protection • Cannot share Work-In-Progressoutside of SMG or MSWG even with associated SMG’s for a MSWG • Can share Business Requirements Analysis Document (BRAD), Implementation Guide or Standard at point of Community Review • Membership minimums • 6 data source + 6 data recipient + 6 MO’s (includes Certified Data Pools for GDSN, GPC and Data Accuracy groups) • Voting minimums remain (2-2-2-12), 2/3 affirmative • Public Review is now “Community Review” • Open only to companies who have signed the IP Policy • eBallots are open to the entire GSMP Community • Active Facilitation – lead the group to achieve the process objectives and decision points

14. GSMP: A Flexible Framework Leverage good work already done elsewhere Meet the GSMP Principles Respect the needs of IP and Anti-Trust Policies Continue to separate Business Requirements from Solution Ensure Solution is compatible with GS1 Keys, the GS1 System and Architecture and broadly respects the Architecture Principles Avoid undue influence: consensus

15. Process Oversight Committee • Pat Vessey Best Buy • Carol Edison General Mills • Barb MunroKraft Foods • Mike Sadiwnyk GS1 Canada • Hanjoerg LerchMetro AG • Steven PereiraGS1 Australia • Ron BoneMcKesson • Per Kiilsholm GS1 Denmark • Robin Kidd Nestle • Ron MoserWal-Mart • Loek BoortmanGS1 Netherlands • Mary Wilson GS1 US • Klaus FoerdererGS1 Germany • Natascha Pottier GS1 France

16. How to get in touch with us Email gsmppoc-chair@community.gs1.org Talk to one of us Ask the co-chair or group facilitator of your Work Group to contact us We look forward to hearing from you

17. Contact Details Bob Bersani Vice President, GSMP E robert.bersani@gs1.org T +1 609-557-4583 M +1 508-577-4950

18. Backup Slides

19. GS1 Standards Governance GS1 Management BoardDetermines the global strategy for GS1, and ratifies changes to new or existing GS1 System standards GS1 Board Committee for Standards (BCS) Provides operational and strategic policy and guidance in support of the GSMP General Assembly GS1 Management Board • GSMP Operation • Ratification • GS1 System Integrity Board Committee for Standards

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21. Benefits of the New GSMP 21

22. Benefits of the New GSMP • Better alignment of our organization • New capabilities and harmonization of all activities under one process • Communication • Project reporting • Project management • Improved agility utilizing the flexible framework capability in the New GSMP

23. Benefits of the GS1 Intellectual Property Framework Protects GS1 Members • Works with the GSMP to ensure to the best of our ability the development of royalty free standards* for GS1 Members • Creates a level playing field for all companiesparticipating in GS1 standards development with all companies receiving the same benefits • Ensures participants do not inappropriately influence a standard with their intellectual property for their own gain • Provides a safe haven from legal suit from other companies involved in GS1 *Royalty-free license on “Necessary Claims” (mandatory parts) of the standard.

24. Flexible Framework: • Assess – The Value of External Contributions in meeting GSMP Objectives • Contribution to determine the integration point • Efficiencies realized by integration of external contributions • Process Centric vs. Industry Specific • Reconciling the objective to an available method • Integrate – The Contribution • External contributions into the GSMP Process – confirm, execute • Role of the GSMP Project Manager • Annual Project Planning and Preparation • Participate • Working with external contributors to meet required minimums.

25. Flexible Framework: 3. Integrate - Our First Case • Contribution: • The Consumer Goods Forum (TCGF) provided: • GS1 Compliant Statement of Business Need (SBN) • Metrics document (measurements by formula) for packaging sustainability that will fit into the GS1 Business Requirements Analysis Document (BRAD) • Completed all mandatory sections of BRAD with exception of the Requirements section and have provided a resource from their Global Packaging Project (GPP) group to help complete the BRAD • Action: • Assess the TCGF work and reconcile to GSMP objectives process • Analysis indicates that deliverables of GSMP Steps 1 and 2 are met within The Consumer Goods Forum • Result: • Duration avoidance - 317 days

26. 3. Integrate – Global Product Packaging (GPP) Step 3 Development Step 1Business Need Step 2 Requirements Step 4 Deployment Community eBallot Community eBallot TCGF GPP Contri-bution Bus Message Standard (BMS) Business Reqs Analysis Document Ratified GPP Metrics Standard SBN WG Charter • Reviews • Community • Architecture • Reviews • Community • Architecture IP Review & Ratification POC approval GSMP Working Group (WG)