SEADATANET

1. SEADATANET Project Management and Report Guidelines 3rd Plenary Meeting Madrid, Spain, 25-27 March 2009

2. Project Management and Report Guidelines • The periodic management report on that period will include : • a justification of the resources deployed by each contractor, linking them to activities implemented and justifying their necessity, • the Form C financial statement, provided by each contractor for that period, • a summary financial report consolidating the claimed costs of all the contractors in an aggregate form, based on the information provided in Form C, • a report on the distribution between contractors made during that period of the Community financial contribution. 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

3. Project Management and Report Guidelines • Financial report • The cost statements should be reported on two mandatory EC forms : • Appendix 1 : activities costs reports • Appendix 2 : FormC synthesis • The cost statements Appendix1 and 2 should be sent as electronic file to : • Marie.Pierre.Zelverte@ifremer.fr + copy to sdn-userdesk@ifremer.fr for April 24 and the final version in paperprint for May 5. andSignatures and Stamps first 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

4. FormC Project management and report guidelines • ---------------------------------------------------------------------------------------- Name of the Person responsible     Name of the duly authorised for the work                       Financial Officer (empty space)               (empty space) date                    date signature               Signature ---------------------------------------------------------------------------------------- You can select the second person (the financial officer) yourselves. This Person must to be authorised by your administration The name of the Person responsible for the work is the scientist indicated in the CPF 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

5. Project Management and Report GuidelinesMaximum reimbursement rates of eligible costs for Seadatanet 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

6. Project Management and Report Guidelines • Defer the amounts calculated in Appendix1 to the appropriate column: -The total costs reported should correspond to the sum of the costs reported in Appendix 1 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

7. Project Management and Report Guidelines • About converting to Euros • Costs incurred in currencies other than the EURO shall be reported in EURO on the basis of the conversion rate applicable on the first day on the month following the end of reporting period. The basis for the conversion rate used shall be indicated in FORM C when reporting costs incurred. • The third period starts on 1st April 2008 and finishes on 31st March 2009, sothe conversion rate is the rate applicable on the 1st April 2009. • http://www.ecb.int/stats/exchange/eurofxref/ • http://www.ec.europa/budgeet/infoeuro/ 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

8. Project Management and Report Guidelines • Audit Certificate • NO AUDIT CERTIFICATE HAVE TO BE PROVIDED THIS YEAR. • Next year 23 Partners will have to provide one : Ifremer, Maris, Nerc/Bodc, BSH, SMHI, IOE, HCMR, OGS, RIHM, UNESCO, ENEA, INGV, METU, CLS, AWI, ULG, IMR, AU, ICES, JRC, MinVenW, MUMM, MRI 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009

9. Project Management and Report Guidelines • Thank you for your attention 3rd Plenary MeetingMadrid, Spain, 25-27 March 2009