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Project Management

Project Management. Applications at Pine Valley Furniture. Pine Valley Furniture. Manufacturing Company Product: Wood Furniture Market: US Organized into functional areas Manufacturing Sales Orders Accounting Purchasing

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Project Management

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  1. Project Management

  2. Applications at Pine Valley Furniture

  3. Pine Valley Furniture • Manufacturing Company • Product: Wood Furniture • Market: US • Organized into functional areas • Manufacturing • Sales • Orders • Accounting • Purchasing • Three independent computer systems were converted to a database in 1990’s

  4. Managing the Information Systems Project • Focus of project management • To ensure that information system projects meet customer expectations • Delivered in a timely manner • Meet time constraints and requirements

  5. Sample “real world” project plan

  6. Managing the Information Systems Project • Project Manager • Systems Analyst responsible for: • Project initiation • Planning • Execution • Closing down

  7. Managing the Information Systems Project • Project Manager • Activities include: • Management • Leadership • Technical • Problem solving • Conflict management • Customer relations • Team management • Risk and change management

  8. Project Management Process • Project • Planned undertaking of related activities to reach an objective that has a beginning and an end • Four Phases • Initiation • Planning • Execution • Closing down

  9. Initiating the Project • Establish project initiation team • Establish relationship with customer • Establish project initiation plan • Establish management procedures • Establish project management environment and workbook

  10. Planning the Project • Describe project scope, alternatives and feasibility • Scope and Feasibility • Understand the project • What problem is addressed • What results are to be achieved • Measures of success • Completion criteria

  11. Planning the Project • Divide the project into manageable tasks • Work breakdown structure • Gantt chart • Estimate resources and create a resource plan • Develop a preliminary schedule • Utilize Gantt and PERT charts

  12. Planning the Project • Develop a communication plan • Outline communication processes among customers, team members and management • Determine project standards and procedures • Specify how deliverables are tested and produced

  13. Planning the Project • Identify and assess risk • Identify sources of risk • Estimate consequences of risk • Create a preliminary budget • Develop a statement of work • Describe what the project will deliver and duration • Set a Baseline Project Plan • Estimate of project’s tasks and resources

  14. Executing the Project • Execute Baseline Project Plan • Acquire and assign resources • Train new team members • Keep project on schedule • Monitor project progress • Adjust resources, budget and/or activities

  15. Executing the Project • Manage changes to Baseline Project Plan • Slipped completion dates • Changes in personnel • New activities • Bungled activities • Maintain project workbook • Communicate project status

  16. Closing Down the Project • Termination • Types of termination • Natural • Requirements have been met • Unnatural • Project stopped • Documentation • Personnel Appraisal

  17. Closing Down the Project • Conduct post-project reviews • Determine strengths and weaknesses of: • Project deliverables • Project management process • Development process • Close customer contract

  18. Representing and Scheduling Project Plans • Gantt Charts • Useful for depicting simple projects or parts of large projects • Show start and completion dates for individual tasks • PERT Charts • Show order of activities

  19. Gantt Visually shows duration of tasks Visually shows time overlap between tasks Visually shows slack time PERT Visually shows dependencies between tasks Visually shows which tasks can be done in parallel Shows slack time by data in rectangles Comparison of Gantt and PERT Charts

  20. Gantt Charts

  21. Pert Charts

  22. Gantt and PERT Charts for Pine Valley Furniture • Steps • Identify each activity • Requirements Collection • Screen Design • Report Design • Database Design • User Documentation • Software Programming • Installation and Testing

  23. Gantt and PERT Charts for Pine Valley Furniture • Determine time estimates and expected completion times for each activity • Determine sequence of activities • Determine critical path • Sequence of events that will affect the final project delivery date

  24. Baseline Project Plan

  25. Project Management Software • Many systems are available • Three activities required to use: • Establish project start or end date • Enter tasks and assign task relationships • Select scheduling method to review project reports

  26. Summary • Skills of an effective project manager • Activities of project manager • Initiation • Planning • Execution • Closedown • Gantt and PERT Charts • Commercial Project Management Software

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