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PURCHASING MECHANISM FLOWCHART FOR PPC OPERATIONS

Goods and/or Services Required. PURCHASING MECHANISM FLOWCHART FOR PPC OPERATIONS. N. N. Item/s to be procured Capital Good/s?. Y. Compliance with Capital Procurement process guidelines. Group Contract available?. Local Contract available?. Y. Y. N. Place contract order/s. N. N. N.

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PURCHASING MECHANISM FLOWCHART FOR PPC OPERATIONS

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  1. Goods and/or Services Required PURCHASING MECHANISM FLOWCHART FOR PPC OPERATIONS N N Item/s to be procured Capital Good/s? Y Compliance with Capital Procurement process guidelines Group Contract available? Local Contract available? Y Y N Place contract order/s N N N N Item OR Order Value: more than R 250 k ? Order value: R 500 to R 5000 ? Order value: R 5 k to R 25 k ? Order value: R 25 k to R 250 k ? Y Y Y Y Y Y Y Y Y OEM or True Sole Supplier ? OEM or True Sole Supplier ? OEM or True Sole Supplier ? OEM or True Sole Supplier ? OEM or True Sole Supplier ? N N N N N Obtain Quotations (Tel/Fax/e-mail: Min 2 suppliers) Obtain Quotations(Fax/e-mail: Min 3 suppliers) Obtain Quotations(Fax/e-mail: Min 3 suppliers) Issue formal Enquiry (Min. 3 suppliers) Obtain Quotations (Originals: Min. 3 suppliers) Negotiations (final price, terms and conditions) Negotiations (final price, terms and conditions) Negotiations (final price, terms and conditions) Negotiations (final price, terms and conditions) Negotiations (final price, terms and conditions) Record results in Schedule A Record results in Schedule A Record results in Schedule B Record results in Schedule B Record results in Schedule C Sole Adjudication & Approval (PM or Buyer) Sole Adjudication & Approval (PM) Approval (H.O.D., G.M.) Approval (H.O.D., G.M.) Approval per D.O.A. guidelines OR Award Formal Contract (Agreement) Note: 1) Local contract shall be installed if the PPC operation concerned is the ONLY one procuring such good/s and/or services and the value of such procurement exceeds R 500,000 per annum. 2) Where more than one PPC operation procures such goods and/or services, and the annual procurement expenditure exceeds R 1,000,000, a Group Contract shall be installed. 3) The qualifying criteria for local and groups contracts shall be on either an item or a supplier basis i.e., if such expenditure is procured on generically similar items (e.g. bearings) or with specific suppliers (e.g. Siemens). Place order/s Place order/s

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