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Final Planning Conference (FPC)

Final Planning Conference (FPC). [Exercise Name] [Date]. Welcome and Introductions. Meeting Agenda. Review Exercise Scope, Purpose, and Objectives Review Scenario [and Master Scenario Events List (MSEL) timeline, if used] Review Participating Agencies Exercise Facilitation

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Final Planning Conference (FPC)

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  1. Final Planning Conference (FPC) [Exercise Name] [Date]

  2. Welcome and Introductions

  3. Meeting Agenda • Review Exercise Scope, Purpose, and Objectives • Review Scenario [and Master Scenario Events List (MSEL) timeline, if used] • Review Participating Agencies • Exercise Facilitation • Exercise Evaluation • Exercise Documents • Exercise Logistics • Meeting Dates • Closing

  4. Operational Security • This briefing contains exercise and operational material that must be safeguarded. • The materials in this briefing are categorized as [protective marking].

  5. Exercise Scope • [Insert exercise scope description.]

  6. Exercise Purpose • [Insert exercise purpose statement.]

  7. Target Capabilities • [List target capabilities to be exercised.]

  8. Exercise Objectives • [List objectives.]

  9. Exercise Scenario • [Describe exercise scenario or list characteristics.]

  10. Participating Agencies • [List participating agencies.]

  11. Exercise Facilitation • Lead Facilitator: [Name] • Facilitators: • [List functional areas, if used (e.g., law enforcement, fire, search and rescue, emergency management, public information).] • [List jurisdictions or tasks if facilitation is based on jurisdiction.]

  12. Exercise Evaluation • Evaluators • Scribes • Evaluation components • Objectives • Exercise Evaluation Guides (EEGs)/evaluation criteria • Participant Feedback Form • Player Hot Wash • Facilitator and Evaluator Debriefing • Evaluator reports

  13. Exercise Documents • Situation Manual (SitMan) • Evaluation Plan Facilitator Handbook • After Action Report (AAR)/Improvement Plan (IP)

  14. Exercise Staffing • Select facilitators • Select evaluators • Select scribes • Select support staff • Security • Registration support

  15. Exercise Logistics • Provide food and water • Provide restrooms • Determine funding

  16. Exercise Logistics (cont’d) • Identify and coordinate an exercise location • Location requirements • Secure • Audiovisual capable • Tables and chairs • Adequate size • Parking

  17. Meeting Dates • Exercise Conduct: [Date] • Controller and Evaluator Briefing: [Date] • After Action Conference: [Date]

  18. Remaining Tasks • Jurisdiction to provide emergency operations/business continuity plans to Exercise Planning Team • Identify local workgroup facilitators • Confirm logistical requirements (e.g., food) for exercise • Revise and finalize SitMan • Identify subject matter expert facilitators • Develop EEGs • Finalize multimedia presentation

  19. Questions

  20. Closing

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