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Beezr PM - TEAM

Beezr PM - TEAM. / Market Basket Virtual Student Collaboration Model. 5 fundamental Project Management tools to get your Beezr project started Course Material Please contact me for any open questions and comments! 03.08.2015 – Christian Steinreiber ( christian.steinreiber@fh-vie.ac.at ).

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Beezr PM - TEAM

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  1. Beezr PM - TEAM / Market Basket Virtual Student Collaboration Model 5 fundamental Project Management tools to get your Beezr project started Course Material Please contact me for any open questions and comments! 03.08.2015 – Christian Steinreiber (christian.steinreiber@fh-vie.ac.at)

  2. Goal and Agenda Goal • Overview of the fundamental terms of project management Agenda • What is a project and project management? • What are the 5 key PM tools to get a Beezr project started

  3. What is a project? • Project Definition by IPMA (ICB 3.0)„A project is a time and cost constrained operation to realise a set of defined deliverables (the scope to fulfil the project‘s objectives) up to quality standards and requirements.“ • Project Definition by PMI (PMBOK)„A project is a temporary endeavor undertaken to create a unique product, service, or result.“ ICB 3.0, p. 13; PMBOK, p. 3

  4. Projects are used for relatively unique processes

  5. Project Design influenced by several factors… Project content Customer/ project owner Level of difficulty Classification criteria Degree of repetition Involved organisation entities cf. Patzak / Rattay, 2014, pp. 20-21

  6. …and can be structured in several ways • Project type: Construction • Project type: Event organization ProjectManagement Engineering Procurement,Finance &Insurance Production ofComponents Transport ofComponents ... Constructionand Installation Commissioning Pilot operations Implementationorganisation,personnel ProjectManagement Planning Preparationfirstannouncement First Marketing Preparation finalannouncement ... Preparation Performance andfollow-up

  7. Tasks of Project Management • Planning  the definition of what is aimed for • Organizing bringing it to function • Leading  the goal-oriented guidance of others • Controlling  the tracing with regard to a successful project execution cf. Patzak / Rattay, 2014 pp. 24-25

  8. The 3 Key Elements of Project Management The „magic“ triangle – integrated depiction: Output & Quality of Output Input (resources & costs) Time (duration & schedule) cf. Patzak / Rattay, 2014, p. 219

  9. Differences in the Management ofProjects and Small Projects • Thereare a lotof PM methodsavailable • Beezrprojectsonlyrequire a few PM toolsbecauseof • quiteshortprojectdurationandnobusinessrisksinvolved • noprojectcostandressourcemanagementrequired • The followingslidespresentthe 5 key PM toolsforBeezrprojects: • Project Assignment • Project Objectives Plan • Work Breakdown Structure • Project Milestone Plan • Project Organization Chart

  10. PM Tool 1 – Project Assignment • High level summary of the project design what is inside and outside of the project boundary • Often only rough estimations possible • Basis for detailed project design in the project start phase

  11. Example: Beezr Project Assignment

  12. Example: Beezr Project Assignment

  13. PM Tool 2 - Project Objectives Plan • „Objective“: A desired future state which should be achieved by the project • Ensurance of holistic project view • Consideration of all closely coupled objectives • Priortization of the objectives, non-objectives • Operationalization of objectives to assure that reaching the objective can be measured at the project end

  14. Example: Beezr Project Objectives Plan

  15. PM Tool 3 – Work Breakdown Structure (WBS) • Hierarchical depiction of the project scope • Systematic gathering of all required project tasks • Phase-oriented structure recommended • Segmentation of the scope into sub-units, so called work packages, which can be planned and controlled

  16. Example: Beezr Work Breakdown Structure (WBS)

  17. PM Tool 4 – Milestone Plan • 6-9 milestones per project which show important events to be reached within the project • 2 standard milestones • Project assigned • Project approved • Event-oriented definition of the milestones • Scheduling by assigning dates to milestones

  18. Example: Project Milestone Plan etc.

  19. Tool 5 – Project Organization Chart • Presentation of roles (and communication structures), not persons • A communication instrument • Symbolic project management • The chart is an artefact of the project culture • Boxes or bubbles, size of boxes, shadows behind boxes, ... • Quality standards: Date, version, responsible person • Adaption over time, as the project evolves

  20. Example: Standard Project Organization Chart

  21. Role: Project Sponsor (Lecturer)

  22. Role: Project Manager

  23. Role: Project Team Member

  24. Beezr PM - TEAM / Market Basket Virtual Student Collaboration Model Good luck with your Beezr project! Please contact me for any open questions and comments! 03.08.2015 – Christian Steinreiber (christian.steinreiber@fh-vie.ac.at)

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